Prior to commencement of business a period of up to 15 minutes
was allowed for Public Participation.
Residents present unanimously expressed the wish that the Peacocks
be retained as they have long been a feature of the village –
see item 9.
TO RECEIVE/ACCEPT APOLOGIES
|TO CO-OPT TO FILL CASUAL VACANCY
The Clerk advised that one resident had re sponded to the Notice.
RESOLVED to co-opt Miss Charlotte Clayborn to fill the casual vacancy.
The Declaration of Acceptance of Office was signed and the Register
of Interests will be completed and forwarded to the clerk within the
specified 28 days. CLERK
|DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO
EXISTING MEMBERS’ INTERESTS
Cllr R Johnson declared an interest in Item 11
Cllr Elder declared interests in Items 11, 12 and 14
Cllr B Lifsey declared an interest in Item 12
Cllr Mrs Batunas declared interests in Item 12 and 17
Cllr Miss C Clayborn declared an interest in Item 17
Cllrs D & Mrs M Lindley declared interests in Item 25
TO NOTE THAT THE CLERK DELIVERED A LETTER BY HAND TO THE CHAIR
ON 1 JULY GIVING TWO MONTH’S NOTICE OF RETIREMENT
Although the Contract states 1 month’s notice the Clerk advised,
due to no meeting in August, that an additional month would give
the parish council time to appoint a replacement, purchase any necessary
equipmentand liaise with the successful candidate prior to appointment.
RESOLVED the last date of employment is 31 August and that the Clerk
be paid for 2 weeks holiday outstanding which was to be taken in
Cllr Lifsey, on behalf of the parish council, thanked the Clerk
for her hard work carried out expeditiously during the last 14 years.
Various documents were highlighted, e.g. Advertisement for a replacement,
recruitment check list, shortlisting procedure, person specification,
contract of employment, job description, latest salary scales.
• that the Advertisement, prepared by the Chairman, be circulated
via Notice Boards, DMBC Intranet and YLCA. The closing date to be
noon on 31 July 2014
• that the council is convened on Friday 1 August in the village
hall at 10am in order to agree shortlisting procedures
• that the council convenes again on Tuesday 5 August, and
Wednesday 6 August if necessary, in order to interview applicants
and to offer the post to the successful candidate
• that the Clerk attends both the shorting listing and interviews
• that the start date for the new Clerk is 1 September 2014
Summary of the functions of a Chair and of a Clerk via NALC/YLCA.
The Clerk circulated information to all members which will be particularly
useful for the new member and the new clerk.
RESOLVED to note the information.
SY Police & Crime Commissioner – Bulletin 19th June –
request for anyone to complete surveys on line
Crime & Community Safety Lead Members – advice received
that the response to the request has been good but it is not too late
to nominate a member.
RESOLVED to note the above information.
|REPORT FROM WARD COUNCILLORS
No ward member present.
|TO APPROVE MINUTES OF THE PARISH COUNCIL MEETING HELD17 JUNE
RESOLVED the minutes be approved as a true record and signed by the
|MATTERS ARISING FROM LAST MEETING
Reply re ‘No Ball Games’ sign
YLCA advise that the council finds itself in the same situation as
the builder and Housing Association, as it does not have the right
to enter the land for the purposes of erecting a Notice. Should it
do so then the parish council would be taking a risk and may be charged
RESOLVEDin view of the above advice, not to progress the matter further
and to write to the resident who complained advising them to ring
the non-emergency number 101 if they feel the nuisance persists. CLERK
Response from DMBC re litter, airport viewing area, Old Bawtry Road
DMBC advised litter will be removed as soon as possible.
RESOLVED as the litter remains on site to contact DMBC and also Robin
Hood Airport, pointing out this is a bird attractant and health issue.
Management of trees, update from Viking Trees & Gardens
Chairman is to meet with Viking Trees & Gardens and will report
at the next meeting.
Highway issues, responses from DMBC, including Trinity Gate footpath
• Rubbish, Wroot Road – has been removed.
• Branches on large tree on green area, corner Chapel Lane/Wroot Road
– ref no101000
104985 and tree will be inspected within 10 days.
• Trinity Gate (Old Bawtry Road) footpath – updates again requested
from DMBC Planning Officer - pending.
Npower account – feedback re current fixed term contract
The clerk has spoken with an officer at Npower and information is
Smell Nuisance from YHA
Awaiting response from Environment Agency re smell monitoring equipment
to be installed at Cllr Lifsey’s home. The Clerk has passed
on Cllr Lifsey’s contact details.
Footpath top of St Oswald’s Close to Church gate
It was reported that some of the vegetation chopped down remains on
DMBC Officer advised on 7 July that this would be removed but the
RESOLVED to send reminder to DMBC. CLERK
|ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
Blocked drains, near Orion Homes, Old Bawtry Road
Resident was advised issue highlighted in Highways & Footpaths
patrol report copied to DMBC.
Cllr Lifsey has gathered extensive information regarding the birds
and also submitted a Petition of 110 names requesting they remain
in the village. Although previous complaints had been received from
some residents of Ashley Court and Manor House Farm, some residents
from these areas had signed the Petition (see item 10 below). It was
again pointed out that the parish council is not responsible for the
birds but would keep a watch to ensure they are not removed unless
in a humane way. All residents present at the meeting were in agreement
with the birds remaining in the village.
It was noted that recently a resident has contacted SY Police regarding
traffic dangers caused by the birds and although the Clerk’s
details were provided to an officer, no contact has been made. It
was also pointed out that the Peacocks cannot be removed without consultation
and approval from various agencies.
RESOLVED in view of the Petition and residents’ decision as
above, that there be no change to the parish council’s decision
at its meeting on 18 June 2013, thus the matter is now closed.
|ISSUES RELATING TO JOINT PLAYING FIELD
Update on s106 monies and project in general
Cllr Johnson advised, as a member of the JPF Committee, that he recently
attended a meeting with the Area Manager and Cllr Mrs Schofield of
the JPF Committee. He further advised that the JPF Committee is meeting
with the Architect to discuss progressing the planning application
for the new pavilion.
Proposed Dog Control Order
The Clerk to Blaxton Parish Council advises that Legal Section state
there is no projected date for the issue to be enacted at this time.
ISSUES RELATING TO VILLAGE HALL
Outside renovation to building – update
Responses received from 4 contractors and information requested
supplied. Site meeting arranged with Bonsers Restoration took place
on 15 July and a quotation is awaited.
The Clerk has studied Application Forms from funding agencies and
third party funding is a pre-requisite. Cllr Lifsey advised that
the Village Hall Committee has agreed in principle to a donation
of 10% of the total cost, but not exceeding £1,500. A letter
to this effect is awaited.
The Clerk suggested that Messrs Mell Homes, as a developer who have
carried out extensive development in the parish and who lives in
the village, might wish to make a contribution.
RESOLVED to write to Messrs Mell Homes, Barratt/David Wilson and
Orion Homes. CLERK
Decisions taken outside the meeting:
Decision to accept quotations and award the work for holly hedge
trimming and weed removal in car park to Need A Hand Ltd
• to confirm the decision taken for Need A Hand to carry out
the work in the sum of £90 for the holly hedge and £35
for the weeding in the car park
• to confirm the decision taken to request Need A Hand Ltd
to cut the remainder of the grass adjacent to the holly hedge which
was not included in the specification agreed. Part of the grass
was cut free of charge. The cost for the remainder being £25.
Cllr Lifsey provided a letter from Rev N Redyoff which was read
to the meeting. This highlighted activities which can take place
in the Church when the alterations are complete. The Village Hall
Management Committee had also received the letter and had expressed
concerns, as did the parish council, that usage of the village hall
must not be compromised.
RESOLVED to circulate the letter to all members in the usual
manner and to reply to Rev Redyoff that the issue would be discussed
at the September meeting. CLERK
QUOTATION RECEIVED FROM NEED A HAND FOR FLOWER BED MAINTENANCE
For a number of years Need A Hand has not increased the charge for
However the quotation this year is for £120 for the July visit
because of the state of the beds and thereafter £60 per visit
as in the past.
RESOLVEDto accept the quotation. CLERK
Cllrs Elder and Mrs Batunas wished their votes against to be recorded.
Response from AES Europe with regarding to planting and lack of
AES Europe apologises for lack of response but advises this is due
to various issues re staff absences. The preferred plant is not
well known for quick growth and whilst growing it is not yet ready
to be installed. With regard to the water sample, this is working
through the lab and results are expected later. Unfortunately the
backlog has extended to laboratory work and as such this has also
been a slow turn around.
RESOLVED to contact the company again advising that members
understand the situation re staff absences but would welcome a timescale
of when the work can be completed. CLERK
Update re s106 money
It is confirmed that the £17k contribution to the pond came
from the Chapel Lane (Laurel Court) development and not Manor House
Farm as previously thought.
To receive quotations for work around pond, attention to seats
requested from two Contractors (insurance details forwarded by Mr
P Oliver – removal of weeds from pond area/general tidy up/treat
with weed killer - £40
4 x seats bent leg will need to be heat treated, angle grinder to
remove flakey paint, rust repaint with Hammerite, remove all wood
from seats to sand down and revarnish, will tape metal frames with
danger tape - £375.
Need A Hand as above, and rub down refurbish 3 x seats, varnish with
2 coats, all metal work to be cleaned, primed and painted with Hammerite
- £200. Repair of legs of one seat due to bending –
the material prohibits straightening and as such cannot quote for
the work. The advice is that the parish council secures quotes for
supply/fit new bench. Need A Hand also advised a quote could not
be supplied for removal of weeds/tidy up around crazy paving as
area first requires treatment with pesticide prior to vegetation
removal and, during this process, the cement in place may become
loose and dislodged the extent to which cannot be foreseen.
RESOLVEDto accept the quotation from P Oliver. CLERK
Cllr Elder wished his abstention to be recorded.
|TYPE OF SURFACE TO BE CONSIDERED FOR GREEN AREA NEAR VILLAGE POND
As discussions have recently taken place with the adjacent resident
it was now considered unnecessary to pursue the further information
with Planning Dept at a charge of £25.
The resident had indicated that he will make a small piece of land
available between the
fence and the green after the shuttering to the development has been
RESOLVED that Cllrs Lindley and Lifsey observe the path which the
refuse collection vehicles take and will report back to the next meeting.
Also that the Clerk writes to the resident thanking him and advising
as above. CLERK
|REPORT ON MEETINGS
Robin Hood Airport Noise Monitoring & Environmentsub committee
Cllrs Mrs Lindley attended and the Minutes will be circulated in the
PC JCC meeting held 8.7.14
The Chairman attended and reported on issues raised. A summary has
been circulated to all members.
Update from Messrs Sutcliffe
Cllr Lifsey reported that this issue is still being pursued and he
will report back at the next meeting.
A) Approval of BIB transactions
**Donation made as Unit has been running for a few weeks
|| 73rd Doncaster Guides (s137 donation) **
|| J Worthington (cartridges for printer)
|| Need A Hand ltd (holly hedge trim/weed removal)
|| BDO LLP (audit of a/cs y.e.31.3.14)
|| DMBC (empty dog bin, corner Chapel Lane)
|| DMBC (empty litter bin, village pond)
|| HMRC (tax/insurance month ending 30.6.14)
|| J Worthington (July salary)
B) Signing of cheques
| £ 2,000.00
|| Joint Playing Field Association (annual donation)
|Completion of annual audit by External Auditor y.e.31.3.14.
Two issues were raised:
i) A minute reference not entered in Section 1 to confirm approval
of accounting statements (although it was in another section)
ii) Internal Auditor’s check – Section 4 not answered
ie responsibilities as a Trustee.
BDO contacted the Clerk who forwarded the information to the Internal
Auditor and the latter rang the External Auditor who is now satisfied
with the response. The accounting statements have been signed by BDO
as a correct record.
Presentation of Quarterly Audit
The Clerk presented the quarterly audit for signature by the council
Update finance manual Audit&Accountability for local
councils: A Practitioner’s Guide
New edition can be downloaded free from YLCA website www.yorkshirelca.gov.uk
or NALC website www.nalc.gov.uk
RESOLVED to note the information.
Policy Renewal due in August. Prices quoted are for one year or three
RESOLVED to enter into a 3 year long term Agreement at a cost
of £1,324.77 which is lower than last year’s premium.
11 Acre site/36 Acre Field – responses from Planning Dept
& Ward Members – awaited
13/00531/TIP, inert waste transfer station, Bank End Road - awaited
RESOLVED to write again to Planning Dept and Ward Members expressing
concern and disappointment that there has been no acknowledgement
or feedback whatsoever on these issues, with copy to Chief Executive.
YLCA advise that DMBC has a legal responsibility (Part IIA of the
EPA 1990) to identify sites within the district where contamination
poses an unacceptable health risk and to take necessary action to
ensure the sites are cleaned up to a standard suitable for intended
RESOLVED to note the information.
|TO CONSIDER APPLYING TO DMBC FOR SOME TREES AT GATESBRIDGE
PARK, NEAR RAILWAY LINE, TO BE COVERED BY PRESERVATION ORDERS
Cllr Lifsey produced a plan showing the area and trees specified,
18 in total.
RESOLVED to contact the DMBC Tree Officer requesting a meeting
on site to discuss the issue further. CLERK
|TO CONSIDER WHETHER OR NOT TO HOLD FUTURE ‘SURGERIES’
RESOLVED not to continue these surgeries in view of lack of participation
and residents are now using the website and direct contact via newsletter
details in preference.
|UPDATE RE REGISTRATION OF GREENS
The Clerk advised she has asked the solicitor for an update on the
current situation and a response is expected shortly, ie by week ending
Highways & Footpaths patrol - report forwarded to DMBC
for consideration and action and numbers allocated to each items.
No 1 Croft Court – request made to DMBC to trim branches
of trees bordering the property, to ask if litter picks can finish
at the bend rather than at the sign to Croft Court, and grass verge
outside No. 1 requires trimming. Ref nos 103071, 103073 and 103079
Street Naming – following an invitation from DMBC
to suggest a name for a new development off Bawtry Road, it was
agreed, to meet the timescale, to suggest Handley Court
in view of the former RAF Finningley, and aircraft of that name.
Bus Shelter – left hand gutter removed from bus shelter
at The Green, has been forwarded to SYPTE.
Wroot Road between junctions of Croft Road and Wroot Road
– information from DMBC that traffic control will be in operation
on Sundays only 0800-1600 from 6.7.14 to 13.7.14 for cyclical gully
Work at Blaxton roundabout/Wroot Road
The chairman advised that Blaxton parish council had received information
re the proposed road works on Bank End Road for 3 weeks commencing
21 July which will mean that HGV’s will have to travel along
Wroot Road for the duration. In addition the No. 91 bus service
will revert to its original routing down Station Road and turn into
Cllr Lindley will update the minutes for the June meeting.
TO RECEIVE AND NOTE CORRESPONDENCE
Consultation – Draft Plain English guide to Openness of local
Govt Bodies Regs
Updated version of the Draft is available on
The parish council sector is included in the guide with a specific
separate section. The Regulations, yet to be approved by Parliament
will come into force in the year future :-
RESOLVED to note the information.
Revised Legal Topic Note 9E Handling Complaints
Information from YLCA that this includes a revised model complaints
procedure which member councils may wish to adopt. Legal Topic Note
9E can be found in the members section of the YLCA website
RESOLVED to discuss at September meeting following information being
circulated to members by the Clerk.
White Rose Update 1 July 2014
RESOLVED to circulate in the usual manner.
30/30A BUS SERVICE TO ROBIN HOOD Airport
SYPTE advises that Notts County Council has made changes to their
contracts and will only be maintaining a service to Misson via Austerfield.
Thus 30/30A service has been removed completely. SYPTE will continue
to fund services as now to the Airport and Finningley on the 91
TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 16 September 2014, AT 7 PM IN THE VILLAGE HALL
The meeting closed at 10pm
Members had contributed personally to a bouquet of flowers which
was presented to the Clerk
and gratefully accepted.