Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 19TH JANUARY 2016 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), Mrs I Batunas, W Bedford, Mrs J Tuff, Mrs C Sheriff, Mrs C Styring and B Worsfold
Mrs J Leighton-Eshelby – Clerk

IN ATTENDANCE:

Ward Councillors Jane Cox, Steve Cox and Allan Jones
Stephen Racjan (DMBC)
Mr Roy Hattersley
Two members of the public

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

Julie Kong advised that following the very successful ball held at the Vulcan Bomber hanger in 2015 the event will be going ahead again this year and that Saturday 16th April 2016 has been provisionally set for the event.
It was noted that last year raised in excess of £11,000 with all proceeds donated to charity and Julie reported that the group would like to donate the proceeds of this year’s ball to local projects.

Stephen Racjan (DMBC) spoke about the forthcoming Tour de Yorkshire and the route the race is taking.
Mr Racjan also reported that he had recently attended a meeting of Cantley with Branton Parish Council when Dr Alan Billings – South Yorkshire Police and Crime Commissioner had been present and gave a very informative presentation which Finningley Parish Council may find beneficial.

 

 

1

TO AGREE ITEMS TO WHICH THE PUBLIC AND PRESS SHOULD BE EXCLUDED UNDER THE PUBLIC BODIES (ADMISSIONS TO MEETING) ACT 1960
RESOLVED to exclude the public and press for Item 10 Pavilion Project; Receive Tenders; Consider and Decide on Procedure for Appointment of Contractor and defer this item until the end of the meeting.

2

TO RECEIVE/ACCEPT APOLOGIES - None

3

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr R Johnson declared an interest in Item 10
Cllr Mrs C Sheriff declared an interest in Item 13
Cllr Mrs J Tuff declared an interest in Item 8, 11& 13
Cllr Mrs C Styring declared an interest in Items 11 & 13
Cllr Mrs I Batunas declared an interest in Items 11 & 13
Cllr B Worsfold declared an interest in Item 10

4

POLICING ISSUES
No Police Officers/PCSO’s present

The clerk advised of the following incidents reported during November via police.uk:-
Burglary x 1
Anti-Social Behaviour x 1
Violence x 1
Criminal Damage/Arson x 1

5

REPORT FROM WARD COUNCILLORS
Ward Councillor Jane Cox advised that DMBC will be contacting Parish Councils over the next few weeks with regards to the Local Plan.
Discussion also took place regarding the length of time that it has taken DMBC to release the Section 106 monies and the Ward Councillor’s present agreed to look into why the process has taken so long.

6

TO DISCUSS ANY ISSUES RAISED UNDER PUBLIC PARTICIPATION
RESOLVED to write to Dr Alan Billings – South Yorkshire Police and Crime Commissioner and invite him to attend a future Parish Council meeting. CLERK

RESOLVED to discuss with local groups/organisations their suggestions for the use of proceeds from the Finningley Vulcan Ball and report to February meeting.
ALL MEMBERS

Councillor’s B Worsfold and W Bedford gave an overview of the Tour de Yorkshire they had attended.
RESOLVED to put a piece in the next Parish Council newsletter to publicise the event.

7

TO APPROVE MINUTES OF THE PARISH COUNCIL MEETING HELD 15.12.15
RESOLVED the minutes be approved as a true record and signed by the Chairman.

8

MATTERS ARISING FROM LAST MEETING FOR NOTING
Wellington Drive (Formerly Trinity Gate) Footpath
It was noted that the clerk was awaiting a response from DMBC to a request that the DMBC Chief Planning Officer and Planning Enforcement attend a future Parish Council meeting to discuss the footpath.
RESOLVED to chase up DMBC. CLERK

Footpath top of St Oswald’s Close
Discussion took place concerning the chippings that had been put on the footpath from St Oswald’s to the church gate (as a trial) to try to improve the surface.
RESOLVED to contact Ian Wigglesworth (DMBC) to enquire if finer chippings than those previously provided are available and to ask for an indication of quantities and cost.
CLERK
Stephen Racjan (DMBC) also to ask Highways for help to improve the roadway surface particularly between the extension to Church Lane and the church gates and at the side of the new churchyard fence. DMBC OFFICERS

North East Bassetlaw Community Liaison Group (Fracking at Misson Site)
Councillor W Bedford reported that Nottinghamshire County Council have approved a planning application for the Installation of Groundwater Monitoring Boreholes in four separate locations and siting of mobile staff welfare facilities at Misson Springs and advised that Finningley Parish Council had requested the following condition be applied to the IGas application which had been omitted.
“Neither IGas nor its contractors will use any part of Wroot Road in Finningley for access to or from the B1396 Bank End Road to visit the drilling site on Springs Road, Misson Springs, or gain access to the A614. This condition will also apply to other sites that may be approved in the future that choose to use the same preferred route.”

The Chairman spoke about the report from Professor Smyth who had identified five major flaws in the IGas application.

9

TO DISCUSS FURTHER ACTION ON THE MANAGEMENT OF TREES IN THE VILLAGE
The Chairman advised that Viking Trees have carried out all the planned work and expressed concern regarding two trees on Chapel Lane that need attention.
RESOLVED to ask Viking Trees to look at the work required and provide a quote.CLERK

10

ISSUES RELATING TO JOINT PLAYING FIELD
Playing Fields Dog Control Order
It was noted that no update had been received, Stephen Racjan (DMBC) agreed to chase this up.
The Chairman read out an email received from Karen Hanson – Head of Service DMBC advising that they have entered into a new contract with Kingdom Security to provide additional environmental and parking enforcement.
RESOLVED to contact Mark Benton – Environmental Crime Officer and report the ongoing dog fouling issues particularly on Footpath No.1, Old Bawtry Road and the Playing Fields and ask him to look at these as a priority.

Pavilion Project – 106 Monies
It was noted that the Chairman had written to our Ward Councillor’s to ask for their assistance in getting the allocated Section 106 money released.
Ward Councillor Jane Cox gave an update and it was noted that due to the amount of the grant the decision had to be put before the Cabinet which was now scheduled for Tuesday 2nd February.

Pavilion Project – Sport England Grant
It was noted that Pat Hagan – Head of Services (Communities) DMBC had spoken to Sport England (via South Yorkshire Sports Foundation) to explain the delay in DMBC releasing the Section 106 money.

Complaint regarding old fencing left on the Playing Fields (from a property on Lindley Road)
The Chairman advised that following the complaint raised at the December meeting he had written to St Leger Homes and had been unhappy with their response. It was noted that the Parish Council are anxious to remain a good neighbour so the Chairman had written to St Leger again including photographs and asked for a site meeting to discuss this further.
RESOLVED to arrange a site meeting with St Leger and the Playing Fields Association CLLR’S R JOHNSON AND B WORSFOLD

11

ISSUES RELATING TO VILLAGE HALL

Village Hall Committee Meeting Report
Councillor Mrs J Tuff advised that the AGM would be held on Monday 8th February and that a meeting was being held on Wednesday 20th January with Rural Action Yorkshire to discuss the hub and available funding for community groups/projects.

Removal of tree stump
The Chairman advised that although the Parish Council are responsible for the tree stump they need to know why the Committee want the stump removing before any decision can be taken on this.
RESOLVED to speak to the Village Hall Committee at their next meeting.
CLLR MRS J TUFF

12

POND ISSUES
Protecting the ducks from predators (e.g Duck Island)
Councillor B Worsfold spoke about the proposal for a duck island received from the Finningley Folk Group. It was also noted that the group had removed the ducks from the pond at present to be brought back once the duck island has been constructed.
RESOLVED to contact AES and ask them to remove the staging that was put in to protect the young plants while the ducks are not present at the pond (as they have been using the staging for protection).CLERK

The Chairman read out an email received from Malcolm Thomas – Design and Conservation Officer (DMBC) advising that a planning application would need to be submitted for the formation of a duck island and that there may also be ecological implications for the works which would need to be considered before any application was made.
RESOLVED to request a site meeting with a DMBC ecologist planner to advise on whether this is the right approach for the pond and what the implications are. CLERK

Pump-weed clearance and cleaning; condition of pump
Councillor B Worsfold gave an overview of the options available for the aeration of the pond.
RESOLVED to invite Viscum to attend a future Parish Council meeting to discuss the options further. CLERK

13

ALLOTMENTS PROVISION
A brief discussion took place on the possibility of sourcing suitable land and the Parish Council agreed to look into this further.

14

FINANCIAL MATTERS
a) Pre-Approved BIB transactions – For Information Only
£347.94 J Leighton-Eshelby (Dec Salary & Mileage) BIB.260
£84.00 HMRC BIB.261

b) To approve of BIB transactions
£28.60 Npower (Electricity Village Pond) BIB.262
£14.10 Anglian Water (Village Pond) BIB.263
£131.47 DMBC (Dog Bin Emptying) BIB.264
£15.52 DMBC (Litter Bin Emptying) BIB.265
£876.00 Viking Trees (Tree Work) BIB.266

 

c) Precept for 2016/17
The clerk confirmed that the precept notification form had been returned to DMBC (figures as agreed at the December Parish Council meeting).

15

PLANNING ISSUES
a) Planning Updates
The clerk advised that she had sent the agreed list of potential projects for the Section 106 money generated from the St Oswalds Drive Development through to DMBC.

Councillor Mrs C Sheriff reported that a ditch on Bawtry Road had been 'dammed' by rubbish that had been cleared from the ditch further along the road at the Handley Court Development.
RESOLVED to refer this to DMBC for comment. CLERK

b) Planning Applications Received - None

16

HIGHWAY ISSUES

It was noted that the request for white lines to be re-painted on Wroot Road has been resubmitted to DMBC.
The Chairman also raised concern regarding the number of vehicles parked in the layby outside the Golden Sun takeaway at all times of the day and night.

17

WEBSITE ISSUES
Parish Council Website
It was noted that the Chairman had experienced difficulties in communicating with the current web host with regards to transferring the domain name.
RESOLVED to proceed with the registration of a new domain name for the Parish Council. CLERK/CHAIRMAN/CLLR MRS C SHERIFF

18

TO RECEIVE AND NOTE CORRESPONDENCE
RESOLVED to circulate to members in the usual manner.

The Chairman spoke about the Queen’s 90th Birthday Beacon Event being held on Thursday 21st April 2016.
RESOLVED to defer any decision until the next meeting to allow members to speak to other local groups/organisations regarding their plans for the celebration.

The Chairman read out an email received from the Finningley Village Community Group requesting financial assistance towards the running of the group.
RESOLVED to write back to the group and ask them to advise the Parish Council of the funding required for specific events and this will then be considered.CLERK

19

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 16TH FEBRUARY AT 7 PM IN THE VILLAGE HALL

20

DEFERRED ITEM – PUBLIC AND PRESS EXCLUDED
Pavilion Project – Receive Tenders; Consider and Decide on Procedure for Appointment of Contractor

The three tenders received were opened and briefly discussed.
RESOLVED to share the information with Blaxton Parish Council and the Playing Fields Association and consider at the February Parish Council meeting.

 

 

 
Chairman: ………………………………………………..