Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 15TH DECEMBER 2015 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), Mrs I Batunas, W Bedford, Mrs J Tuff, Mrs C Sheriff (formerly Miss C Clayborn), Mrs C Styring
Mrs J Leighton-Eshelby – Clerk

IN ATTENDANCE:

Ward Councillors Jane Cox, Steve Cox and Allan Jones
One member of the public

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.


The Chairman advised that it had been reported that one of the bungalows on Lindley Road has had a fence replaced and that the old fence has been found on the playing field. Mr Hattersley to speak to Stephen Racjan (DMBC) about this.

 

 

1

TO AGREE ITEMS TO WHICH THE PUBLIC AND PRESS SHOULD BE EXCLUDED UNDER THE PUBLIC BODIES (ADMISSIONS TO MEETING) ACT 1960 - None

 

2

TO RECEIVE/ACCEPT APOLOGIES – Councillor B Worsfold and Stephen Racjan (DMBC)

3

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr R Johnson declared an interest in Item 10
Cllr Mrs C Sheriff declared an interest in Item 14
Cllr Mrs J Tuff declared an interest in Item 8 & 11
Cllr Mrs C Styring declared an interest in Items 11 & 14
Cllr Mrs I Batunas declared an interest in Items 11 & 14
Cllr W Bedford declared an interest in Item 8

4

POLICING ISSUES
No Police Officers/PCSOs present

The clerk advised of the following incidents reported during October via police.uk:-
Burglary x 2
Anti-Social Behaviour x 5

5

REPORT FROM WARD COUNCILLORS
Ward Councillor Alan Jones advised that at the Planning Committee meeting held on 15th December planning permission was granted for the erection of 14 houses with garages on land on the south west side of St Oswalds Drive (15/02091/FULM).

Councillor Jones also spoke about water usage for the new properties and the section 106 money that will be tied into the development.

6

TO DISCUSS ANY ISSUES RAISED UNDER PUBLIC PARTICIPATION
No Issues Raised

7

TO APPROVE MINUTES OF THE PARISH COUNCIL MEETING HELD 24.11.15
RESOLVED the minutes be approved as a true record and signed by the Chairman.

8

MATTERS ARISING FROM LAST MEETING FOR NOTING
Wellington Drive (Formerly Trinity Gate) Footpath
It was noted that the clerk had contacted Ward Councillor Allan Jones to enquire about taking formal action against the developer.
Councillor Jones advised that he had not received a response from the DMBC officers responsible for this and agreed to chase this up.

Councillor Mrs J Tuff advised that she had spoken to David Wilson Homes who had confirmed that the land does not belong to them but would not confirm the identity of the landowner.

It was agreed that a letter should be sent to the DMBC Chief Planning Officer and Planning Enforcement asking them to attend a future Parish Council meeting to explain why the development was signed off when the footpath was not in place and to advise on what options are available to the Parish Council.     CLERK/CHAIRMAN

It was noted that the Parish Council will also raise with DMBC the work that is required to trees which have been fenced off between Blenheim Drive and Wellington Drive, this being another issue left by the developer following completion of the site.

Footpath top of St Oswald’s Close
The Chairman advised that both himself and Councillor Mrs C Sheriff had met with Stephen Racjan and 2 DMBC officers on Friday 4th December to talk about the unpaved length of Church Lane, the footpath from Blenheim Drive and the footpath from St Oswald's to the churchyard gate and agree the work required.

It was noted that DMBC have cut back hedges and widened (swept) the footpath along Blenheim to Church Gate and cut back the hedge on the unmade part of Church Lane.
They have also (as a trial) put down some chippings on the footpath from St Oswald's to the church gate to try to improve the surface. Further treatment of the surface will be at the cost of the Parish Council.

North East Bassetlaw Community Liaison Group (Fracking at Misson Site)
Councillor W Bedford spoke about the IGas planning application and it was unanimously agreed that the following should be included in the Terms and Conditions should planning consent be granted.
“Neither IGas nor its contractors will use any part of Wroot Road in Finningley for access to or from the B1396 Bank End Road to visit the drilling site on Springs Road, Misson Springs, or gain access to the A614. This condition will also apply to other sites that may be approved in the future that choose to use the same route”.

Councillor Mrs C Sheriff also raised the views of a number of residents that have spoken to her concerning construction traffic travelling through the village.

RESOLVED to respond to Nottinghamshire County Council (cc to Wayne Lake – DMBC) advising that if the above is included in the Terms and Conditions Finningley Parish Council have no objections to the application but if this is not part of the consent then Finningley Parish Council object to the preferred Springs Road, B1396, A614 route. CLERK

9

TO DISCUSS FURTHER ACTION ON THE MANAGEMENT OF TREES IN THE VILLAGE
The Chairman advised that the date for the work to be carried out was still to be confirmed and that Viking Trees were awaiting permission from DMBC to remove the Ash Tree on the Rectory Green.

10

ISSUES RELATING TO JOINT PLAYING FIELD
Playing Fields Dog Control Order
It was noted that Stephen Racjan (DMBC) had advised that discussions were still ongoing at officer level and that DMBC intend to hold initial informal discussions with Parish Councils followed by a formal consultation.
As requested at the November Parish Council meeting Stephen Racjan had also clarified that it is not an offence to remove bagged dog waste from a resident’s property and deposit it in a council bin.

Pavilion Project – Sport England Grant Administration
The Chairman spoke about the importance of getting on with the work as this must commence by 25th March otherwise the Parish Council could lose the Sport England funding.

Pavilion Project – Tendering Process
It was noted that the architect was awaiting four tenders on the detailed technical drawings which are to be opened at the January Parish Council meeting.
The Chairman also reiterated the Financial Regulations concerning tenders and contracts.

Pavilion Project – 106 Monies
The Chairman stressed that it is critical that the funds are released by DMBC as a matter of urgency as the request was submitted to DMBC over five months ago and has been chased up by himself on a regular basis.
RESOLVED to chase this up with DMBC. WARD COUNCILLORS ALLAN JONES, STEVE COX AND JANE COX

11

ISSUES RELATING TO VILLAGE HALL

Village Hall Committee Meeting Report
Councillors Mrs C Styring and J Tuff reported that the Committee was delighted with the Parish Council's decision to waiver the £1,500 donation towards the outside renovations and reported that unfortunately the Village Hall had made a loss over the last year.
A letter of thanks received from Mr Barry Lifsey on behalf of the Village Hall Committee was noted.

It was agreed that the Parish Council were happy for the Committee to look at selling off equipment left over from the youth club to put towards improvements.

Councillor Mrs C Styring advised that following their meeting with Sharon Middler (DMBC) the Committee is pursing funding for three hubs to be installed.
It was also noted that the See-Saw playgroup is looking to make changes to the outside fenced off area and that the Parish Council filing cabinet has been moved to another room to accommodate a second one as requested.

Removal of tree stump
The quotes received from Viking Trees for the removal/grinding out of the tree stump were noted.
RESOLVED to contact Viking Trees and advise that the Parish Council is considering the options. CLERK

12

POND ISSUES
Protecting the ducks from predators (e.g Duck Island)
Nothing yet received from the Finningley Folk Group. No further update available as Councillor B Worsfold was not present at the meeting.
The Chairman reiterated the Parish Council's position on any work carried out at the pond.

Pump-weed clearance and cleaning; condition of pump
No further update

13

RESURFACING OF VILLAGE GREEN ROADWAY
The Chairman reported that the residents who have expressed an interest in the resurfacing have advised that they will not be pursuing this until the spring and they will keep the Parish Council informed.

14

ALLOTMENTS PROVISION
No Update.

15

FINANCIAL MATTERS
A) Pre-Approved BIB transactions – For Information Only
£457.94 J Leighton-Eshelby (Dec Salary & Mileage) BIB.256
£  84.00 HMRC BIB.257

B) To approve of BIB transactions
£2,940.00 Yorkshire Sport Foundation (Sport England bid writing fee)
(Sport England bid writing fee – to be claimed back from the Playing Fields Association)
BIB.258
£   31.00 CJ Hampson (Newsletters) BIB.259

 

The Chairman thanked all members for delivering the newsletters.


Budget/Precept for 2016/17
RESOLVED that the budget for 2016/17 would be £24,700 and that the precept for 2016/17 would be kept close to the same as last year £23,745 (Funding Requirement £24,470 less the grant from DMBC of £725), £230 to be taken from Reserves. Precept form to be returned once received from DMBC. CLERK

16

PLANNING ISSUES
a) Planning Updates
The Chairman spoke about the previous Parish Council response to the Doncaster Local Plan.
RESOLVED that no further response was required.

(15/02091/FULM) erection of 14 houses with garages on land on the south west side of St Oswalds Drive

The Parish Council discussed the potential projects for the Section 106 Money generated from the above development as listed below:-

• A Crossing somewhere on Doncaster Road / The Green / Wroot Road to help those needing to cross the A614 to access the Doctors' surgery or go to school (subject to conditions already discussed and agreed).
• Tennis Courts re-surfacing on Joint Playing Field.
• Bowling Green on Joint Playing Field.
• Outdoor Training Facility on Joint Playing Field.
• Clearance Work around the Joint Playing Field.
• Removal of Wooden Play Area and redundant Basket Ball Area and replace with adult exercise equipment on Joint Playing Field.
• Opening up of land to right of Church Lane (entrance to the new development) as a meeting point for residents and / or a dog exercise / socialising area (as an alternative to the playing field which has a "dogs on lead" policy for the benefit of users).

RESOLVED to respond to DMBC with the agreed list of potential projects. CLERK

b) Planning Applications Received

1) 15/02746/TPO –Consent to remove one Sweet Chestnut being subject to T1 of Doncaster Borough Council Tree Preservation Order No.29: Old Bawtry Road, Finningley at Wild Orchard, Rectory Lane, Finningley. No Objections

2) 15/02890/FUL – Erection of detached house with integral garage and detached bungalow with detached garage on land to the rear of Cheswold, Old Bawtry Road, Finningley. Comment Only

1. It would be more in keeping with the Conservation Area to have Plot 1 as the detached house and Plot 2 as the detached bungalow and not as per the drawings.

2. Concern that the parking facilities are inadequate for the proposed dwellings and the Parish Council would prefer that cars are not parked on Blenheim Drive as this is very narrow.

17

HIGHWAY ISSUES

Public Rights of Way Meeting
Councillor W Bedford gave an overview of the last meeting including the opening of the FARRRS link road and the replacement of stiles on both sides of the railway at Lower Pasture and Bank End Road.

Issues relating to school parking on Wroot Road/Chapel Lane/Elm Drive
It was noted that the clerk had spoken to the school and that she was awaiting a response in the New Year.

Village Walkabout Report
It was noted that the clerk had sent letters to the residents of Lower Pasture requesting they check that the trees and hedges in their garden bordering Finningley Footpath No.1 are trimmed to a minimum height of 2 metres and cut back sufficiently to allow free passage.
RESOLVED that as limited action had been taken this would be reported to Stuart Horrocks – Public Rights of Way Officer DMBC. CLERK

18

WEBSITE ISSUES
Parish Council Website
No further update. RESOLVED to chase up. CHAIRMAN

19

TO RECEIVE AND NOTE CORRESPONDENCE
RESOLVED to circulate to members in the usual manner.

The Chairman advised that the CLG are holding a Brownfield briefing in London on Wednesday 24th February and the Parish Council agreed to support his attendance.

The Parish Council also gave permission for the Community Group to store their gazebo in the Parish Council shed.

20

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 19TH JANUARY AT 7 PM IN THE VILLAGE HALL

 

Chairman: ………………………………………………..