Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 20th OCTOBER 2015 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), Mrs I Batunas, W Bedford, Miss C Clayborn, Mrs J Tuff, Mrs C Styring and B Worsfold
Mrs J Leighton-Eshelby – Clerk

IN ATTENDANCE:

Mr Roy Hattersley
Stephen Racjan (DMBC)
Mr and Mrs Gibbins

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

The residents of No.1 Blenheim Drive raised their objections regarding opening up the play area onto Blenheim Drive and advised that the strip of land in question actually belongs to them and is on their deeds.
The Chairman advised that the original planning consent included access from Blenheim Drive to the play area and a footpath at the exit onto Old Bawtry Road, neither of which exist at present. Councillor R Johnson explained that the Parish Council had received no confirmation regarding the ownership of the strip of land and it was agreed that Mr and Mrs Gibbins would provide a copy of their paperwork showing ownership so this could be kept on file.
The residents advised that they have no objections to establishing the footpath along Old Bawtry Road.

Mr Roy Hattersley advised that the nets on the tennis court would be left up until after the half term holiday and that the moles were still causing a problem on the playing fields.

 

 

1

TO AGREE ITEMS TO WHICH THE PUBLIC AND PRESS SHOULD BE EXCULDED UNDER THE PUBLIC BODIES (ADMISSIONS TO MEETING) ACT 1960 - None

2

TO RECEIVE/ACCEPT APOLOGIES – Ward Councillor Jane Cox

3

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr R Johnson declared an interest in Item 11
Cllr Miss C Clayborn declared an interest in Item 15
Cllr Mrs J Tuff declared an interest in Item 8& 12
Cllr Mrs C Styring declared an interest in Items 8, 12& 15
Cllr B Worsfold declared an interest in Item 11
Cllr Mrs I Batunas declared an interest in Items 12 & 15

4

POLICING ISSUES
The clerk advised that the Safer Neighbourhood Team have advised that due to funding cutbacks and time constraints they have stopped producing a monthly SNT report.
RESOLVED to write to Detective Chief Inspector Melanie Palin and Doctor Alan Billings (South Yorkshire Police & Crime Commissioner) and advise that the Parish Council are extremely unhappy about the termination of the SNT report. CLERK

5

REPORT FROM WARD COUNCILLORS
No Ward Councillors present

6

TO DISCUSS ANY ISSUES RAISED UNDER PUBLIC PARTICIPATION
It was noted that a complaint had been received from a resident regarding seeds blowing across from the field and causing a nuisance on Gatesbridge Park.
RESOLVED to write to Mr Higgins and advise him of the complaint received. CLERK

7

TO APPROVE MINUTES OF THE PARISH COUNCIL MEETING HELD 15.09.15
RESOLVED the minutes be approved as a true record and signed by the Chairman.

8

MATTERS ARISING FROM LAST MEETING FOR NOTING

Wellington Drive (Formerly Trinity Gate) Footpath
Stephen Racjan (DMBC) advised that various owners own the land where the footpath should be sited.
RESOLVED that Stephen Racjan (DMBC) would contact Darren Sides (DMBC) for a point of contact so that the Parish Council can chase this up with the developer.
RESOLVED to continue to pursue DMBC for a site meeting to discuss the footpath.

Wellington Drive (Formally Trinity Gate) – Opening Up Play Area onto Blenheim Drive
RESOLVED that as Mr and Mrs Gibbins had established land ownership the opening up to the play area would not be pursued further. It was also noted that it appeared that DMBC had not shown due diligence in determining land ownership when considering and granting the planning application.

Footpath top of St Oswald’s Close
Stephen Racjan (DMBC) advised that the footpath has not been adopted and that no owner can be established although DMBC have agreed that they have adopted the lane that runs between Church Lane and Church Gate and therefore are responsible for maintaining this.
RESOLVED that Stephen Racjan (DMBC) would request a site meeting with Highways and Public Rights of Way to discuss what grounds maintenance work is carried out on the lane and the maintenance of the footpath.

Village Green Lighting
It was noted that a response had been received from D.Moore (DMBC – Senior Engineer) advising that DMBC is embarking on the first stage of LED lighting improvements in residential streets which are expected to take a year to complete and it is then hoped that they will start on the main roads including The Green at Finningley.
RESOLVED to thank Mr Moore for his response and ask him to keep the Parish Council updated. CLERK

North East Bassetlaw Community Liaison Group (Fracking at Misson Site)
The Chairman advised that the meeting has continued to be postponed until the planning application to drill 2 exploratory wells has progressed further.
Councillor Mrs C Styring gave an overview on a recent visit to the Doe Green (Warrington) site.

Waste & Recycling Focus Group
Councillor W Bedford advised that he had attended the first meeting and reported that due to a change of contract in 2017 a number of options have been put forward. It was noted that these options and their impacts will be discussed by the group at future meetings and the views of the members would be put forward.

9

REPORT ON AIRPORT CONSULTATIVE COMMITTEE MEETING
Councillor Miss C Clayborn reported on the issues raised at the meeting and advised that EasyJet have agreed to vary the route of their training flights to minimise the impact on residents.
Councillor Clayborn also read out a letter received from Mike Cotterill – Peel Airports Management Finance Director in response to a number of complaints that have been raised.
RESOLVED to respond to Mike Cotterill COUNCILLOR CLAYBORN/CLERK

10

TO DISCUSS FURTHER ACTION ON THE MANAGEMENT OF TREES IN THE VILLAGE
The Chairman advised of the quote received from Viking Trees (£730 + VAT) for the further work required around the village and this was unanimously agreed.

Remove Ash Tree on Rectory Green, replace with Amelanchier Lamarckii multi stem
Grind out stump of Ash Tree
Trim back large Oak on the Glebe Green away from phone wires
Remove double leader on Rubinia to make room for single stem to grow (bus shelter at Green)

All logs to remain on site for collection by residents with all small waste removed.

11

ISSUES RELATING TO JOINT PLAYING FIELD

Playing Fields Dog Control Order
The Chairman advised that DMBC are now proposing a borough wide Public Space Protection Order (PSPO) for dog fouling although a formal consultation has not yet commenced.
Stephen Racjan (DMBC) advised that he is to collect the dog fouling information collated by Roy Hattersley and will keep the Parish Council updated.
Mr Racjan also reported that he would continue to patrol the Playing Fields and asked the Parish Council to keep him informed of any instances of Laughing Gas capsules (Nitrous Oxide) found on the Playing Fields.

Pavilion Project – Sport England Grant Application Approval
The Chairman advised that he was delighted to announce that the Sport England grant application has been successful and that the project has been awarded £68,150.00.

Pavilion Project – Planning Application
The Chairman reported that the planning application has now been granted by DMBC.

Pavilion Project – 106 Monies
The Chairman advised that DMBC has confirmed that the report is being finalised which will go to cabinet for approval and that the Section 106 money should be available mid to late November.
It was also noted that the original estimates were based on basic plans, detailed technical drawings are now being prepared by the architect and will be sent out again for final quotations administered as required by the council’s financial requlations.

12

ISSUES RELATING TO VILLAGE HALL

Village Hall Committee Meeting
Councillors Mrs C Styring and J Tuff advised that two meetings have been held to discuss a number of issues including gas and electricity rates and increased hire charges from 2016.
It was noted that the committee are aware that some facilities are not up to standard and that they are looking at making improvements.

Outside renovation to building
Correspondence received from Elaine McNulty – Village Hall Caretaker expressing concern regarding a vehicle regularly parking in the village hall car park was noted.
RESOLVED that a car left at own risk disclaimer will be put up in the car park. CLERK

Village Hall Exterior Grounds and Car Park Maintenance Specifications
RESOLVED to ask Finningley Home & Garden Maintenance, Groundworks and Need a Hand for a quote to carry out the work as per the revised tender document. CLERK

13

POND ISSUES
Protecting the ducks from predators
It was noted that a member of the Finningley Folk Group was sourcing a quote for a duck island.
Councillor Miss C Clayborn also advised that a quote has been received from Acorn Gardening Services for gabion baskets – agreed that it would not be declared at this meeting.

Pump – weed clearance and cleaning; condition of pump
Councillor B Worsfold advised that he has spoken to Viscum Water Gardens and is arranging a meeting to discuss ideas for the pump. Information to be circulated between meetings as in Item 20.

Specification for future maintenance work
RESOLVED that Councillors R Johnson and B Worsfold will put together a schedule of work required and this will be looked at in the New Year.

14

RESURFACING OF VILLAGE GREEN ROADWAY
The Chairman advised that a further meeting is to be arranged for himself and Councillor C Clayborn to speak to the two residents who have expressed an interest in the resurfacing along with the DMBC Conservation Officer.
It was agreed that the Parish Council would remain engaged with this project.

15

ALLOTMENTS PROVISION
No Update.

16

FINANCIAL MATTERS
a) Pre-Approved BIB transactions – For Information Only
£  1,348.96 Zurich (PC Insurance) BIB.243
£16,078.50 Bonsers (Village Hall Restoration) BIB.244
£    347.94 J Leighton-Eshelby (October Salary & Mileage) BIB.245

b) To approve of BIB transactions
£131.47 DMBC – Dog Bin Emptying BIB.246
£  15.52 DMBC – Litter Bin Emptying BIB.247
£  14.73 Anglian Water (Pond) BIB.248
£  64.16 Npower (Pond Electric) BIB.249
£240.00 BDO (External Audit) BIB.250

 

Income Received
£ 12,282.00 DMBC (2nd Half of Precept)

Playing Field Contribution
The request for payment of the annual contribution (£2,000) was discussed and unanimously agreed.

Receipt of certified Annual Return for the year ended 31st March 2015 from BDO LLP was noted.

Agree Poppy Wreath Donation
A donation of £80.00 was unanimously agreed.

17

PLANNING ISSUES

a) Planning Updates
The clerk advised of the changes that DMBC are making to the consultation letters generated by Doncaster Councils Planning Department.

Affordable Housing
It was noted that the presentation from Barrie Corscadden has been deferred to a later date due to new legislation and planning policies that are being proposed.

b) Planning Applications Received - None

18

HIGHWAY ISSUES
Issues relating to school parking on Wroot Road/Chapel Lane/Elm Drive
RESOLVED to write to the Headmistress to try to find solutions to the ongoing school parking problems. CLERK

Village Walkabout Report
RESOLVED to report all issues raised from the village walkabout 14th October 2015.
CLERK, COUNCILLOR MISS C CLAYBORN & COUNCILLOR W BEDFORD

19

WEBSITE ISSUES
Parish Council Website
Councillor Miss C Clayborn advised that she is still looking into getting the domain name transferred over to the Parish Council.
RESOLVED that the Chairman and Councillor Miss C Clayborn will liaise on this.

20

TO RECEIVE AND NOTE CORRESPONDENCE
RESOLVED to circulate to members in the usual manner.

It was noted that a request had been received from Mr B Lifsey and Mr D Lindley to sort out the Christmas lights. A date was provisionally agreed and Councillor Miss C Clayborn to confirm this with Mr Lifsey.

21

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 24th NOVEMBER AT 7 PM IN THE VILLAGE HALL

 

 

Chairman: ………………………………………………..