Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 15th SEPTEMBER 2015 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), Mrs I Batunas, W Bedford, Miss C Clayborn,Mrs J Tuff, Mrs C Styring and B Worsfold
Mrs J Leighton-Eshelby – Clerk

IN ATTENDANCE:

Mr Roy Hattersley

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

Mr Roy Hattersley advised that there has been an increase in mole hills on the playing fields and that the mole catcher has been asked to look at this.

 

 

1

TO AGREE ITEMS TO WHICH THE PUBLIC AND PRESS SHOULD BE EXCULDED UNDER THE PUBLIC BODIES (ADMISSIONS TO MEETING) ACT 1960 - None

2

TO RECEIVE/ACCEPT APOLOGIES– Ward Councillor Jane Cox

3

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr R Johnson declared an interest in Item 11
Cllr Miss C Clayborn declared an interest in Item 15
Cllr Mrs J Tuff declared an interest in Item 9 & 12
Cllr Mrs C Styring declared an interest in Items 9, 12& 15
Cllr B Worsfold declared an interest in Item 11 & 12
Cllr Mrs I Batunas declared an interest in Items 12 & 15
Cllr W Bedford declared an interest in Item 17

4

POLICING ISSUES
No SNT Report Received

5

REPORT FROM WARD COUNCILLORS
No Ward Councillors present

6

TO DISCUSS ANY ISSUES RAISED UNDER PUBLIC PARTICIPATION
It was noted that the mole problem was being dealt with.

7

TO APPROVE MINUTES OF THE PARISH COUNCIL MEETING HELD 21.07.15
RESOLVED the minutes be approved as a true record and signed by the Chairman.

8

TO APPROVE MINUTES OF THE PARISH COUNCIL MEETING HELD 18.08.15
RESOLVED the minutes be approved as a true record and signed by the Chairman.

9

MATTERS ARISING FROM LAST MEETING FOR NOTING
Wellington Drive (Formerly Trinity Gate) Footpath
Discussion took place and Councillor Mrs J Tuff gave an update on the ownership of the footpath.
RESOLVED to write to Ward Councillor Allan Jones and advise that on further investigation it would appear that there is an issue over who owns the land where the footpath should be sited and ask him to look into this further. CLERK

Wellington Drive (Formally Trinity Gate) – Opening Up Play Area onto Blenheim Drive
RESOLVED that due to the uncertainty regarding land ownership a site meeting with DMBC planning would be requested to discuss the matter further. CLERK

Un-made roadway from Church Lane to Church Gate
The Chairman advised that he had sent correspondence from 2001 to Stephen Racjan (DMBC) which states that the footpath was adopted by them but despite chasing on a number of occasions he has not received any response.
RESOLVED to continue to chase DMBC for a response. CLERK

Footpath top of St Oswald’s Close
RESOLVED that council would again ask DMBC to sponsor a “clear up” of this well used footpath via the Area Team. CLERK

Village Green Lighting
No response received from DMBC.
RESOLVED to chase up on the request for higher intensity lighting sent to D.Moore (DMBC – Senior Engineer). CLERK

North East Bassetlaw Community Liaison Group (Fracking at Misson Site)
The Chairman advised that the last scheduled meeting had been postponed and it was noted that Councillor W Bedford will attend the next meeting with the Chairman once a new date has been arranged.

Airport Consultative Committee Meeting
Councillor Miss C Clayborn advised that the next meeting was scheduled for Thursday 17th September and that she will be raising the complaints received regarding training flights.

Flowerbeds
It was noted that the clerk had spoken to Finningley Home & Garden Maintenance regarding the fifth flowerbed and that they had quoted an additional £25 for the work required.
RESOLVED that this was unanimously agreed.

Response to DMBC survey – New Local Plan (Aims & Objectives; Issues & Options)
It was noted that the clerk had sent the agreed Parish Council response to DMBC.

DMBC Rights of Way Forum
Councillor W Bedford gave an overview of the recent meeting and advised that a number of footpaths will be reopened as part of the Finningley and Rossington regeneration route scheme (FARRRS).

10

TO DISCUSS FURTHER ACTION ON THE MANAGEMENT OF TREES IN THE VILLAGE
RESOLVED that a walk around with Viking Trees will be arranged in the next month to discuss the ongoing tree management. CHAIRMAN

11

ISSUES RELATING TO JOINT PLAYING FIELD
Playing Fields Dog Control Order
No further update, Mr Hattersley is continuing to record all instances of dog fouling.

Pavilion Project – Sport England Grant Application Approval
No further update.

Pavilion Project – Planning Application
The Chairman reported that DMBC had requested an amendment to the plan relating to access from Lindley Road. The amendment has been actioned by the architect and the Parish Council are now awaiting a decision from DMBC.

Pavilion Project – 106 Monies
No further update.

12

ISSUES RELATING TO VILLAGE HALL

Outside renovation to building – progress report
It was noted that the restoration had now been completed and the Parish Council were happy with the standard of the work carried out.
The Chairman advised that he had spoken to Bonsers regarding clearing the mess left outside the building.

It was reported that a cap was missing from the top of the outside pipe on the extension.
RESOLVED that the Chairman would ask Mr Alex Elder to have a look at this.

A new seal has also been put on the noticeboard outside the village hall by Finningley Home & Garden Maintenance free of charge.

Village Hall Exterior Grounds and Car Park Maintenance Specifications
Discussion took place regarding the proposed specifications and a number of amendments were agreed.
RESOLVED to make the agreed amendments to the tender document.     COUNCILLOR B WORSFOLD

RESOLVED to confirm the Village Hall Committee responsibilities.    COUNCILLORS MRS J TUFF AND CHRISTINE STYRING

RESOLVED to ask Finningley Home & Garden Maintenance, Groundworks and Need a Hand for a quote to carry out the work as per the tender document. CLERK

13

POND ISSUES
Duck Island/Shelter
It was noted that a meeting was still to be arranged with a representative of the Finningley Folk Group and Mr Alex Elder.    COUNCILLOR B WORSFOLD

Councillor C Clayborn advised that she had asked Acorn Gardening Services to provide a quote for the duck island/materials.
RESOLVED to chase this up.     COUNCILLOR MISS C CLAYBORN

RESOLVED to ask Mr Alex Elder to obtain a quote for gabions to put in the pond.   CHAIRMAN

Pump – weed clearance and cleaning; condition of pump
The Chairman advised that the pump switch keeps tripping and that research needs to be done regarding a replacement.
RESOLVED to look into replacement pumps.     COUNCILLOR B WORSFOLD

Specification for future maintenance work
It was agreed that this item would be deferred until the October meeting.

14

RESURFACING OF VILLAGE GREEN ROADWAY
Update on request from resident that surfacing be extended
It was noted that the Chairman and Councillor Miss C Clayborn have spoken to the occupiers of the three cottages concerned and that two had expressed an interest in the resurfacing.
RESOLVED to continue discussions with residents.     CHAIRMAN AND COUNCILLOR MISS C CLAYBORN

15

ALLOTMENTS PROVISION
No Update.

16

FINANCIAL MATTERS
A) Pre-Approved BIB transactions – For Information Only
£205.00 Finningley Home & Garden Maintenance (Flowerbeds) BIB.237
£348.14 J Leighton-Eshelby (August Salary & Mileage) BIB.238
£ 84.20 HMRC (PAYE)
BIB.239

B) To approve BIB transactions
£457.94 J Leighton-Eshelby (Sept Salary,Mileage& Allowance) BIB.240
£ 84.20 HMRC (PAYE) BIB.241
£ 15.99 J Leighton-Eshelby (Clerks Expenses) BIB.242

C) To approve Cheques
£35.00 Information Commissioners Office (Data Protection Renewal) 100806

 

It was noted that the clerk had spoken to J Bonser and she had confirmed that they will absorb the cost of the extra work required to the Village Hall roof.
RESOLVED to contact Bonsers and request a final invoice so that payment can be made.    CLERK

17

PLANNING ISSUES

a) Planning Updates
Affordable Housing – to decide response to enquiry from Barrie Corscadden
RESOLVED to invite Mr Corscadden to attend the October Parish Council meeting to give a presentation on Affordable Housing in the village. CLERK

b) Planning Applications Received
1) 15/02091/FULM – Erection of 14 houses with garages on approx. 0.77ha of land on the South West Side of St Oswalds Drive, Finningley. Comment Only

1) The Parish Council has concerns regarding traffic and access re traffic emerging into & out of Church Lane and the extra parked vehicles generated by the village shop.
Access into the site would need to be resolved but if this can be satisfied then the Parish Council have no objections in principle.

2) 15/02132/CON – Installation of Groundwater Monitoring Boreholes in four separate locations and siting of mobile staff welfare facilities on Land Off Springs Road, Mission.
No Objections

18

HIGHWAY ISSUES
Issues relating to school parking on Wroot Road/Chapel Lane/Elm Drive
RESOLVED to write to the Headmistress and advise that the Parish Council are continuing to receive complaints regarding school parking and ask what plans they have to address the problem. CLERK

School Patrol 20mph signs and lights
It was noted that the Parish Council are very pleased that the work has now been completed and the Chairman read out a letter of thanks received from Mr Barry Lifsey.

It was noted that some lorries are taking a shortcut down Wroot Road instead of the A614 as agreed.
RESOLVED to write to the Highways Department and ask them to consider putting a weight limit on Wroot Road and that the Parish Council believe that the increased freight rail traffic is better maintained on the A614 instead of Wroot Road.

19

WEBSITE ISSUES
Parish Council Website
Councillor Miss C Clayborn advised that she had spoken to the current host and that they are happy to transfer the domain name to the Parish Council.
RESOLVED that Councillor Miss C Clayborn will liaise on this.

20

TO RECEIVE AND NOTE CORRESPONDENCE
RESOLVED to circulate to members in the usual manner.

21

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 20th OCTOBER AT 7 PM IN THE VILLAGE HALL

22

TO CONSIDER DATE OF NOVEMBER MEETING:
It was agreed that due to the clerk’s holiday the November meeting would be changed to Tuesday 24th November.

 

 


Chairman: ………………………………………………..