Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 21st JULY 2015 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), Mrs I Batunas, W Bedford, Miss C Clayborn,Mrs J Tuff, Mrs C Styring and B Worsfold
Mrs J Leighton-Eshelby – Clerk

IN ATTENDANCE:

Councillor Jane Cox
Councillor Allan Jones
Mr Stephen Racjan (DMBC)
Mr Alex Elder

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

Mr Alex Elder spoke about the fluctuation in the duck population at the pond and discussion took place concerning the options available to protect the ducks.

 

 

1

TO AGREE ITEMS TO WHICH THE PUBLIC AND PRESS SHOULD BE EXCLUDED UNDER THE PUBLIC BODIES (ADMISSIONS TO MEETING) ACT 1960 - None

2

TO RECEIVE/ACCEPT APOLOGIES– All members present

3

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO
EXISTING MEMBERS’ INTERESTS

Cllr R Johnson declared an interest in Item 10
Cllr Miss C Clayborn declared an interest in Item 14
Cllr Mrs J Tuff declared an interest in Item 11
Cllr Mrs C Styring declared an interest in Items 11 & 14
Cllr B Worsfold declared an interest in Item 10
Cllr Mrs I Batunas declared an interest in Items 11 & 14

4

POLICING ISSUES
RESOLVED that the clerk would speak to the SNT Team regarding no report being received and to ask that a more comprehensive report is provided in the future. CLERK

5

REPORT FROM WARD COUNCILLORS
Councillor A Jones advised that DMBC will be planting wild flower seeds around the area in the near future.
Councillor J Cox spoke about the Doncaster Local Plan and their engagement with Parish Councils.

The Chairman noted that he was pleased by the presence of two Ward Councillors at the meeting.

6

TO DISCUSS ANY ISSUES RAISED UNDER PUBLIC PARTICIPATION
Reference the suggestion by Mr Elder of “artificial islands” in the pond to provide ducks with refuge the Parish Council decided that more time was required to explore all options. To be discussed further under Item 12.

7

TO APPROVE MINUTES OF THE PARISH COUNCIL MEETING HELD 16.06.15
RESOLVED the minutes be approved as a true record and signed by the Chairman.

8

MATTERS ARISING FROM LAST MEETING FOR NOTING
Response from DMBC re Wellington Drive (Formerly Trinity Gate) footpath
Councillor A Jones advised that he has sent a report to Richard Purcell (Head of Planning DMBC) advising that work should be undertaken to open up the footpath from Wellington Drive along Old Bawtry Road.

Access from Wellington Drive onto Blenheim Drive
Discussion took place regarding ownership of the ransom strip between Wellington Drive and Blenheim Drive and Councillor Jones stressed that as the pedestrian link is on the plans this should be enforced.
Councillor Mrs J Tuff noted that residents were holding a meeting with David Wilson Homes to discuss the matter further.

Footpath top of St Oswald’s Close to Church Gate
It was noted the Parish Council had been unable to establish ownership of the path and also who is responsible for the maintenance. Councillor A Jones agreed that he would make further enquiries with DMBC regarding this.
Stephen Racjan (DMBC) advised that he had been in contact with the Probation Service regarding assistance in clearing the path by the Community Payback Team and provided details of other contacts that also may be able to assist.
It was also noted that the Finningley Community Group have also agreed to help with the clearing of the footpath if this was to be done as a community project.

Village Green Lighting
RESOLVED to chase up on the request for higher intensity lighting sent to D. Moore (DMBC – Senior Engineer). CLERK

North East Bassetlaw Community Liaison Group (Fracking at Misson Site)
The Chairman advised that the next meeting was to be held on Thursday 6th August.

Flowerbeds
The clerk advised that only one quote had been received (Finningley Home & Garden Maintenance £180), this was unanimously agreed but it was noted that work was also required to a fifth flowerbed and the clerk was asked to liaise with the contractor on this.

Parish Council Noticeboard and new Community Noticeboard
It was noted that Councillor Miss C Clayborn had purchased more magnets required for the noticeboards.

Airport Consultative Committee Meeting
Councillor Miss C Clayborn advised of the feedback received from Peel regarding the complaints raised concerning the recent training flights.
RESOLVED to write back and advise that the feedback does not address the concerns raised and that the airport is not being seen as a good neighbour. CLERK
It was also agreed that an article would be put in the next newsletter asking residents to contact the Parish Council if they have any further complaints.

9

TO DISCUSS FURTHER ACTION ON THE MANAGEMENT OF TREES IN THE VILLAGE
The Chairman gave an update on the work carried out by Viking Trees. It was noted that as the two dead trees removed were in a conservation area these will need to be replaced but that this does not have to be done immediately and not necessarily in the same place. The logs from the trees were left for residents use and were all taken away on the day of removal.
RESOLVED that a future walk around with Viking Trees will be arranged to discuss the ongoing tree management. CHAIRMAN

10

ISSUES RELATING TO JOINT PLAYING FIELD
Playing Fields Dog Control Order
Stephen Racjan (DMBC) advised that he would liaise with Mr Hattersley regarding the dog fouling and that he would be asked to keep a log of incidents over the next month to monitor the frequency. Mr Racjan also noted that he is looking at obtaining testimonials that can be used to provide evidence of the problem.
The Chairman advised that the field is patrolled by Mr Hattersley and a colleague every morning and that all instances of dog fouling are removed by them so the full extent of the problem is not apparent to users of the playing field.

Pavilion Project – Sport England Grant Application Approval
The Chairman reported that further information had been requested which has been provided and that no further response had been received.

Pavilion Project – Planning Application
The Chairman reported that the planning application had now been submitted to DMBC and explained that the planning application fee had increased due to the increased floor area (to include canopy).
It was noted that the Playing Fields Committee had agreed to the increased costs and that a completed submission has been sent to DMBC to call in the Section 106 money.

11

ISSUES RELATING TO VILLAGE HALL
It was noted that the restoration work had commenced and that access to the hall/back of the hall is to be made available on a daily basis.
All work to the village hall car park and grass has been completed by Finningley Home & Garden Maintenance and it was agreed that this should be maintained regularly.

RESOLVED to produce a tender specification for the maintenance of the exterior grounds of the village hall and car park to be agreed at a future Parish Council meeting. COUNCILLORS MRS C STYRING & B WORSFOLD

12

POND ISSUES
Appearance of ducks on the pond
It was noted that twelve ducks have appeared on the pond and that the Parish Council are aware of the source. Councillor B Worsfold also reported that three Indian Runner ducks had appeared at the pond but that these have been relocated to another pond due to them disturbing the others.
It was also reported that a resident has raised concern regarding a further increase in the duck population next year due to breeding and has strongly recommended that no more ducks are introduced at present.

Councillor Worsfold advised that he had been contacted by the Finningley Folk Group who have put forward a proposition to construct a duck house and to take responsibility for the welfare of the ducks including feeding, locking and unlocking the house.

Discussion took place concerning the options available and it was agreed that the Parish Councils preferred option would be for a duck island as an alternative to a duck house.
RESOLVED that a meeting would be arranged with the Finningley Folk Group and Mr Elder to discuss this further. CHAIRMAN & COUNCILLOR B WORSFOLD

RESOLVED that Acorn Gardening Services would be asked to provide a quote for the duck island/materials. COUNCILLOR MISS C CLAYBORN

Treatment – Siltex and/or alternative
It was unanimously agreed that no more Siltex will be applied to the pond at present.
RESOLVED that Councillor Worsfold will look into other solutions to pond weed growth.

Pump – weed clearance and cleaning
It was noted that the Chairman and Mr Alex Elder have cleared the pump but that the switch keeps tripping and requires further investigation.

AES – plant growth and removal of staging
The Chairman expressed his disappointment in the service received from AES and the state of the pond.
It was noted that as the ducks were using the staging as refuge this should remain until alternative shelter is available.
RESOLVED to contact AES and advise that the Parish Council do not want the staging to be removed at present and also do not want any seeding to be done. CLERK

13

RESURFACING OF VILLAGE GREEN ROADWAY
It was noted that a request had been received from a resident requesting that the resurfacing be extended.
RESOLVED to obtain a quote from the contractor.
CHAIRMAN & COUNCILLOR MISS C CLAYBORN

14

ALLOTMENTS PROVISION
No Update.

15

FINANCIAL MATTERS
A) Pre-Approved BIB transactions - For Information Only
£180.00 Finningley Home & Garden Maintenance (Village Hall/Pond Maintenance) BIB.228
£962.50 DMBC (Pavilion Planning Application Fee) BIB.229
£780.00 Viking Trees (Tree Maintenance) BIB.230

B) To approve BIB transactions
£360.14 J Leighton-Eshelby (Clerks Salary & Mileage) BIB.231
£   6.22 J Leighton-Eshelby (Clerks Expenses) BIB.232
£ 15.52 DMBC (Litter Bin Emptying) BIB.233
£131.47 DMBC (Dog Bin Emptying) BIB.234
£ 14.10 Anglian Water (Village Pond) BIB.235
£ 41.54 Npower (Village Pond) BIB.236

C) To approve cheques
£10.00 Mrs F Mary A Farman (Internal Audit) 100805

 

1st Quarter Audit
To be completed by the Chairman and Councillor Mrs C Styring (Parish Council Auditors)

16

PLANNING ISSUES

a) Planning Updates
Councillor Miss C Clayborn brought to the attention of the Parish Council a planning application that had been submitted to DMBC for which the Parish Council had not received notification.

15/01316/FUL- Erection of a two storey extension to front and side and single storey extension to rear of detached house following demolition of existing garage/utility extension at Keys Farm, Doncaster Road, Finningley.
RESOLVED not to raise any objections based on the information received from Councillor Miss C Clayborn and to write to DMBC to query why the Parish Council had not received notification.

b) Planning Applications Received

15/01202/FUL- Creation of two strip ponds with a central island and associated fishing platforms at Bank End Coarse Fisheries, Bank End Road, Finningley.
Comment Only

1) The Parish Council have expressed concern regarding the provision of parking facilities for the additional volume of traffic that will be generated.

15/01655/FUL- Erection of annexe following demolition of existing garage at 8 Ashley Court, Finningley. No Objections

15/01712/FULFT- Formation of room in roof space of detached dwelling, including installation of 3 dormer windows to front elevation at 6 Lindley Road, Finningley.
No Objections

15/01673/FUL- Erection of brick built external store within grounds of The Rectory, Rectory Lane, Finningley. No Objections

17

HIGHWAY ISSUES
Highways inspection report 30th June 2015
Clerk reported to DMBC
RESOLVED to report uneven pavement on Wroot Road (just past the turning for Chapel Lane) following the report of injuries sustained by a resident who had fallen.

Issues relating to school parking on Wroot Road/Chapel Lane/Elm Drive
The Chairman advised that he had received a number of complaints regarding school parking on Tuesday 14th July (Sports Day) and that he had spoken to a school Governor regarding this in the absence of a Head Teacher.
It was noted that inconsiderate parking is an ongoing issue which was made worse by the event and that this will be referred to the Head Teacher once appointed.

RESOLVED to chase DMBC with regard to the flashing 20mph signs that were promised and to send photographic evidence of the parking problem to the Highways Department. CLERK

18

WEBSITE ISSUES
Parish Council Website
It was noted that talks were ongoing with the current web host.

19

REPORT ON PCJCC MEETING 7TH JULY 2015
The Chairman gave a report on the recent meeting.

20

REPORT ON CUSTOMER SERVICES WORKSHOP 26TH JUNE 2015
The clerk advised that the workshop had been very informative and gave an overview of the information given at the meeting.

21

TO RECEIVE AND NOTE CORRESPONDENCE
RESOLVED to circulate to members in the usual manner.

22

TO CONFIRM DATE OF NEXT MEETING:
RESOLVED to hold a meeting on Tuesday 18th August 2015 at 7pm in the Village Hall to discuss the Doncaster Local Plan and to review the Budget & Precept Setting.

 

 


Chairman: ………………………………………………..