Minutes of Council Meetings
   


MINUTES OF THE FINNINGLEY PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY 16TH JUNE 2015 AT 7PM

 

PRESENT:

Cllrs R Johnson (Chairman), W Bedford, Miss C Clayborn,Mrs J Tuff, Mrs C Styring and B Worsfold
Mrs J Leighton-Eshelby – Clerk

IN ATTENDANCE:

Mr Roy Hattersley
Mrs Isabel Batunas
Councillor Yvonne Woodcock
Councillor Jane Cox
Mr Stephen Racjan (DMBC)

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

Mr Roy Hattersley advised that DMBC are now carrying out weekly playground inspections of the playing fields.
Councillor Yvonne Woodcock congratulated all the new Councillors on their election and introduced new Ward Councillor Jane Cox.

Councillors Yvonne Woodcock and Jane Cox left the meeting.

 

 

1

TO AGREE ITEMS TO WHICH THE PUBLIC AND PRESS SHOULD BE EXCULDED UNDER THE PUBLIC BODIES (ADMISSIONS TO MEETING) ACT 1960 - None

2

TO RECEIVE/ACCEPT APOLOGIES– All members present

3

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr R Johnson declared an interest in Item 11
Cllr Miss C Clayborn declared an interest in Item 15
Cllr Mrs J Tuff declared an interest in Item 12
Cllr Mrs C Styring declared an interest in Item 12 & 15
Cllr B Worsfold declared an interest in Item 11

4

POLICING ISSUES
SNT Monthly Report to 31st May 2015
Anti-Social Behaviour – Nuisance youths x 1
Nuisance quads/motorbikes x 1

It was noted that all instances of crime are not being reported through the SNA report.
Councillors expressed concern that crimes reported were “selective” and not “comprehensive”. Some offences of concern to residents are not included in the report.

5

REPORT FROM WARD COUNCILLORS
No ward member present.

6

TO DISCUSS ANY ISSUES RAISED UNDER PUBLIC PARTICIPATION- None

7

CO-OPTION FOR THE VACANCY OF PARISH COUNCILLORc
It was proposed by Councillor W Bedford, seconded by Councillor Mrs Jane Tuff and unanimously agreed that Mrs Isabel Batunas would be co-opted as a member of Finningley Parish Council and the declaration of acceptance of office was signed.

8

TO APPROVE MINUTES OF THE PARISH COUNCIL MEETING HELD 19.05.15
RESOLVED the minutes be approved as a true record and signed by the Chairman.

9

MATTERS ARISING FROM LAST MEETING FOR NOTING
Response from DMBC re Wellington Drive (Formerly Trinity Gate) footpath
It was noted that the clerk has still not received an update from Councillor Allan Jones (DMBC). Councillor Mrs Jane Tuff advised that she has spoken to Brian Walker (DMBC) and he is looking into the issue and any information received will be forwarded onto Councillor Jones.

The Chairman confirmed that the Wellington Drive street name plate has now been installed correctly.

Footpath top of St Oswald’s Close to Church Gate
It was noted that no response had been received from DMBC.
RESOLVED to chase response. CLERK
Stephen Racjan (DMBC) agreed to look at volunteer groups that may be able to help with the clearing of the footpath.

Parish Council Noticeboard and new Community Noticeboard
It was noted that very positive feedback has been received on the new noticeboards and that more magnets were required.
RESOLVED that Councillor Miss C Clayborn would purchase these on behalf of the Parish Council.

Village Green Lighting
The Chairman advised that he had liaised with Mr Barry Lifsey and that they have identified six lamps that residents would welcome higher intensity lighting to brighten the green area and help with road safety.

RESOLVED to submit the request to D.Moore (DMBC – Senior Engineer). CLERK

North East Bassetlaw Community Liaison Group (Fracking at Misson Site)
No further update at present.

Airport Consultative Committee Meeting
Councillor Miss Charlotte Clayborn gave an overview of the recent committee meeting. It was noted that complaints had been received regarding the recent training flights and that it is expected that there will be no more training flights until October.

Talks are still ongoing regarding the ownership of Old Bawtry Road and the responsibility for litter clearance/maintenance.

10

TO DISCUSS FURTHER ACTION ON THE MANAGEMENT OF TREES IN THE VILLAGE
The Chairman advised of the quote received from Viking Trees (£650 + VAT) for the further work required around the village and this was unanimously agreed.

The Green
Bird cherry - crown lift to gain access for bin lorries and light for Normann fir (Christmas tree)
Normann fir – remove dead top to encourage new shoots
Generally crown lift trees around the green to make space for tents/marquees at Christmas

Pond Green
Cut back overhanging 2 x Hawthorne away from path and lift to approx 6ft
Remove dead Rubinia
Remove lower limb of Ash tree (touching Birch tree) to avoid future problem
Light crown lift 1 Weeping willow to gain visual sight over pond from all directions
Remove dead Plum in hedgerow behind pond

Bus Shelter Green
Remove dead Swedish white beam to ground level
Replacement trees

11

ISSUES RELATING TO JOINT PLAYING FIELD
Playing Fields Dog Control Order
Stephen Racjan (DMBC) advised that he was still to have a meeting with Donna Flicker (DMBC) to discuss the order and that he will provide an update at the July meeting.
Stephen also advised that he would increase the patrols on the playing fields to keep an eye on the situation and will pursue any offenders.

Pavilion Project – Sport England Grant Application Approval
The Chairman advised that the grant application had been submitted for £68,150.00 due to the increased building costs and that the outcome of the application would not be known until September.

Pavilion Project – Planning Application
It was also noted that the architect would be submitting the planning application once the design & access statement has been completed.

12

ISSUES RELATING TO VILLAGE HALL
It was noted that the village hall car park and the grass (between fence and hedge) both needed urgent attention and that the clerk had been asked to obtain quotes for the work.
The clerk advised that only one quote had been received (Finningley Home & Garden Maintenance £140) and this was unanimously agreed with the work to be carried out as soon as possible.

It was also noted that a complaint had been received regarding the state of the flower beds and the clerk was asked to obtain quotes to tidy these up.

The clerk reported that an issue had been raised by the Village Hall caretaker concerning bees at the back of the building and suggesting that an access gap on the outside of the building should be filled in.
RESOLVED that the Chairman would look into this further and action any work required. CHAIRMAN

13

POND ISSUES
Councillor Miss Charlotte Clayborn advised that she had received a report from Acorn Gardening Services on the state of the damage and a quote for the work required on the pond.
Resolved that the quote received of £270 was unanimously agreed but the work will not be carried out until the tree works around the pond have been completed so that the repair is not disturbed.

14

RESURFACING OF VILLAGE GREEN ROADWAY
It was noted that the resurfacing had been completed to a high standard and the Parish Council expressed their gratitude to the benefactor for their assistance.

15

ALLOTMENTS PROVISION
It was noted that this was still progressing.

16

FINANCIAL MATTERS
a) To approve of BIB transactions
£457.94 J Leighton-Eshelby (May Salary,Mileage& office Allowance) BIB.224
£  83.80 HMRC (PAYE) BIB.225
£1,366.33 Greenbarnes (PC Noticeboards) BIB.226
£  31.60 CJ Hampson (Newsletter) BIB.227

 

b) Receive Internal Auditors Report 2014/2015 and sign off the Annual Governance Statement 2014/2015
The internal auditors report was noted and the Parish Council signed off the Annual Governance Statement.

17

PLANNING ISSUES

a) Planning Updates
It was noted that a letter had been received regarding affordable housing.
RESOLVED to write back and advise that the Parish Council would consider supporting this if further information was supplied and this is consistent with the needs and requirements of the village. CLERK
b) Planning Applications Received – None

18

HIGHWAY ISSUES
Overhanging tree on Harvey Close reported.
RESOLVED to write to the occupier and asked them to prune the tree. CLERK

19

WEBSITE ISSUES
Parish Council Website
Councillor Miss C Clayborn advised that enquiries are ongoing and that an update will be given at the next meeting.
RESOLVED to report back at the next Parish Council meeting.

Transparency Code
Information to be put on the website once this has been sorted out.

20

TO RECEIVE AND NOTE CORRESPONDENCE
RESOLVED to circulate to members in the usual manner.

It was agreed that the Finningley Community Group could put up bunting on the trees on the greens for the duration of the Scarecrow Festival.

Clerk advised that she would be attending a Customer Services & ICT Workshop at DMBC on the 25th June and would report back to the Parish Council at the July meeting.

21

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 21st JULY AT 7 PM IN THE VILLAGE HALL

 


Chairman: ………………………………………………..