Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 19th MAY 2015 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), Miss C Clayborn,Mrs J Tuff and Mrs C Styring
Mrs J Leighton-Eshelby – Clerk

IN ATTENDANCE:

Mr Roy Hattersley
Mr B Lifsey
Mr D Lindley
Mrs M Lindley

Mr S Racjan (DMBC)

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

Mrs M Lindley and Mr B Lifsey congratulated everyone on their election and gave their best wishes to the new members of the Parish Council.

Mr B Lifsey expressed concern regarding two recent near accidents involving families crossing Doncaster Road and he asked the Parish Council to contact the police and request a speed camera patrol.

Mr S Racjan (DMBC – Stronger Communities Officer Area 6) talked about his new role supporting families and the community.

Mr R Hattersley advised that DMBC had repaired the damage done to the tarmac on the playing fields and that they are also looking into the tennis court security.
It was also noted that rubbish had been thrown over the hedge and that a large lump of concrete had been smashed on the skate park.

 

1

TO ELECT A CHAIRMAN FOR THE YEAR
Cllr Miss C Clayborn proposed Cllr R Johnson, this was seconded by Cllr Mrs J Tuff and unanimously agreed.
RESOLVED that Cllr R Johnson be Chairman for the year.

2

SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE FORM
Cllr R Johnson signed the Declaration of Acceptance of Office.

3

TO ELECT A VICE CHAIRMAN FOR THE YEAR
Cllr Mrs C Styring proposed Cllr Miss C Clayborn, this was seconded by Cllr R Johnson and unanimously agreed.
RESOLVED that Cllr Miss C Clayborn be Vice Chairman for the year.

4

TO AGREE ITEMS TO WHICH THE PUBLIC AND PRESS SHOULD BE EXCULDED UNDER THE PUBLIC BODIES (ADMISSIONS TO MEETING) ACT 1960 - None

5

TO RECEIVE/ACCEPT APOLOGIES
RESOLVED to accept apologies from Cllr B Worsfold and Cllr W Bedford for the reasons given.
RESOLVED that Councillors B Worsfold and W Bedford are permitted to sign their declaration of acceptance before or at the next meeting of the council.

6

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr R Johnson declared an interest in Item 14
Cllr Miss C Clayborn declared an interest in Item 18
Cllr Mrs J Tuff declared an interest in Item 18
Cllr Mrs C Styring declared an interest in Item 18

7

POLICING ISSUES
SNT Monthly Report to 30th April 2015
Crime – Theft from motor vehicle x 1
Burglary Dwelling x 1
Anti-Social Behaviour – Nuisance youths x 1

It was also noted that following restructure within the force new policing arrangements are in place.

8

REPORT FROM WARD COUNCILLORS
No ward member present.
RESOLVED to invite the recently elected ward councillors to attend the next Parish Council meeting.CLERK

9

TO DISCUSS ANY ISSUES RAISED UNDER PUBLIC PARTICIPATION
RESOLVED to contact the police and request a speed camera patrol on Doncaster Road. CLERK

10

TO APPROVE MINUTES OF THE PARISH COUNCIL MEETING HELD 21.04.15
RESOLVED the minutes be approved as a true record and signed by the Chairman.

11

TO APPROVE MINUTES OF THE ANNUAL PARISH MEETING HELD 21.04.15
RESOLVED the minutes be approved as a true record and signed by the Chairman.

12

MATTERS ARISING FROM LAST MEETING FOR NOTING
Response from DMBC re Wellington Drive (Formerly Trinity Gate) footpath
Clerk advised that she has not received an update from Councillor Allan Jones (DMBC). RESOLVED to chase response. CLERK

The Chairman read out a letter received from D.Moore (DMBC - Senior Engineer Highways Operations) in response to a complaint raised by the clerk regarding the street name plate for Wellington Drive that was left propped up against a tree.
RESOLVED that the Chairman would ensure that this work has now been carried out satisfactorily. CHAIRMAN

Footpath top of St Oswald’s Close to Church Gate
It was noted that a response had been received from D.Wynn (DMBC – Team Leader Trees and Woodlands) advising of their public rights of way responsibilities.
The clerk advised of the information received from Zurich regarding the Parish Councils position if the work was carried out by volunteers.
RESOLVED that correspondence obtained regarding responsibility for Church Lane would be sent to Stephen Racjan (DMBC) for further consideration. CHAIRMAN

Smell Nuisance
No response received from Yorkshire Horticultural Supplies or Freeland.
It was noted that further unpleasant odour coming from the site had been reported.

Parish Council Noticeboard
The Chairman advised that he was awaiting delivery of the noticeboards and that Mr A Elder would be assisting with their erection once received.

Litter at airport viewing area, Old Bawtry Road
It was noted that DMBC have put a new litter bin on Old Bawtry Road, opposite the fire station which can be used for both litter and dog fouling.

Village Green Lighting
A letter received from D.Moore (DMBC - Senior Engineer Highways Operations) in response to the request for LED lights to be put into the lamps at the pond was noted.
As the proposed DMBC lighting project will take a couple of years to complete and the Parish Council still have concerns regarding the lighting near the pond it was agreed that further action would be required now.
RESOLVED that the Chairman would liaise with Mr B Lifsey to obtain the information required and submit a further request for lighting to DMBC. CHAIRMAN

North East Bassetlaw Community Liaison Group
The Chairman gave an overview of the issues raised at the last meeting including suitability of the proposed routes and the possible use of the new FARRRS Link Road.

30mph Stickers
Councillor Miss C Clayborn advised that she has spoken to Waste Services (DMBC) and that the design for the stickers is to be agreed at the next Finningley Community Group Meeting.

13

POND ISSUES
Response to note to Cllr Miss C Clayborn
The Chairman advised that a letter of complaint had been received regarding the state of the pond.
It was unanimously agreed that the Chairman and Cllr Miss C Clayborn would formulate a response and that the retiring councillors (Mr B Lifsey, Mr D Lindley and Mrs M Lindley) would also provide a collective response on the history of the pond.

It was also noted that the brickwork around the pond was breaking up badly.
RESOLVED to obtain a report on the state of the damage and the work required.CLERK

14

ISSUES RELATING TO JOINT PLAYING FIELD
Playing Fields Dog Control Order
It was noted that Stephen Racjan and Donna Flicker (DMBC) would be holding a meeting at the beginning of June to discuss the order and will provide an update following this meeting.

Pavilion Project – Sport England Grant Application Approval
The Chairman gave an update on the progress of the application and advised that the grant application may need to be for more than the initial £50,000 due to updated building costs.

It was proposed by Councillor Miss C Clayborn, seconded by Councillor Mrs J Tuff and unanimously agreed to underwrite the cost of the application (5% of the amount granted) and subsequently reclaim this from the Playing Fields Association once the grant is approved.

Pavilion Project – Planning Application Approval
The Chairman advised that the final plans have now been drawn up and it was unanimously agreed that the Parish Council would underwrite the cost of the planning application to DMBC and reclaim this back from the Playing Fields Association.

15

ISSUES RELATING TO VILLAGE HALL
Outside renovation to building
It was noted that Bonsers will commence the work on Monday 20th July and that it will take three weeks to complete.

Under public participation and as chair of the village hall committee Mr B Lifsey advised that he is still in contact with Harris Brushes.

16

MANAGEMENT OF TREES IN VILLAGE
The Chairman advised that he has discussed the work required with Viking Trees and that he was awaiting further contact from them.

17

RESURFACING OF VILLAGE GREEN ROADWAY
Update received by Cllr Miss C Clayborn and it was noted that work will commence on Monday 8th June and will be completed within four days.

18

ALLOTMENTS PROVISION
Under public participation Mr B Lifsey advised that he is still progressing and awaiting answers.

19

FINANCIAL MATTERS
A) Pre-Approved BIB transactions – For Information Only
£220.00 Peter Oliver
(Materials for refurbishment of seat at Elm Drive/Repair sign at the Green)
BIB.220

B) To approve BIB transactions
£347.94 J Leighton-Eshelby (May Salary & Mileage) BIB.221
£  84.00 HMRC (PAYE) BIB.222
£103.48 Npower (Village Pond) BIB.223

 

Income Received
£12,280.00 1st half of precept from DMBC

To approve transfer of Accounts from Ledger to Spreadsheet
The above transfer was unanimously agreed.

Receive Annual Accounts 2014/2015 and sign off the Annual Return - Statement of Accounts.
The annual accounts 2014/2015 were accepted and the Parish Council signed off the Statement of Accounts.

Appointment of Internal Auditor
It was unanimously agreed to appoint Mrs Mary Farman as the Parish Council Internal Auditor 2014/2015.

20

PLANNING ISSUES

a) Planning Updates
The Chairman gave an update on Planning Application Ref: 15/01057/REMM - Details of Access, Appearance, Landscaping, Layout and Scale of design for the erection of 38 dwellings on approx. 1.11ha of land at Station Road, Blaxton. No issues raised.

b)Planning Applications Received – None

21

APPOINTMENTS TO:
Joint Playing Field Committee (2)
Councillors R Johnson and B Worsfold

Village Hall Committee (2)
Councillors Mrs J Tuff and Mrs C Styring

22

APPOINTMENTS TO OUTSIDE BODIES:
PCJCC (1) plus a deputy
Councillor R Johnson Deputy – Councillor Miss C Clayborn

Airport Noise Monitoring Committee (1)
Councillor Miss C Clayborn

DMBC Rights of Way Forum
Councillor Mrs J Tuff/Councillor W Bedford

23

PARISH COUNCIL APPOINTMENTS:
To agree 2 Council Auditors
Councillors R Johnson and Mrs C Styring

To agree Cheque/BIB Signatories
Councillors Miss C Clayborn, Mrs J Tuff, B Worsfold and W Bedford

To agree members who will undertake Highways/Footpaths patrols
Councillors Miss C Clayborn, R Johnson, B Worsfold and W Bedford

Newsletter Editorial Team
Councillors Mrs C Styring, R Johnson and B Worsfold

Newsletter Distribution Team
All Parish Council members

24

HIGHWAY ISSUES
All issues raised from the village walkabout 9th April 2015 reported.
RESOLVED to chase up DMBC regarding the overhanging tree outside No.2 Harvey Close and the shrub outside No.6 that requires cutting back to the boundary as it is now obstructing the footpath.

It was also noted that Stephen Racjan (DMBC) has reported the state of the footpath between Blenheim Drive and the church.

25

WEBSITE ISSUES
Councillor Miss C Claybornto liaise with Mr D Lindley and make enquiries regarding taking over the website.
RESOLVED to report back at the next Parish Council meeting.

RESOLVED to suspend Standing Order 3W to allow time for the remainder of business to be concluded.

26

TO APPROVE ELECTRONIC TRANSMISSION OF AGENDAS AND MINUTES
The electronic transmission of agendas and minutes was unanimously agreed.

27

TO RECEIVE AND NOTE CORRESPONDENCE
RESOLVED to circulate to members in the usual manner.

28

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 16th JUNE AT 7 PM IN THE VILLAGE HALL

 

 

Chairman: ………………………………………………