Finningley Parish Council

Minutes of Council Meetings

MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 16TH SEPTEMBER 2014 AT 7:00 PM

PRESENT:	Cllrs R Johnson (Chairman), A Elder, Mrs I Batunas, Miss C Clayborn, B W Lifsey, Mrs M Lindley Mrs J Leighton-Eshelby – Clerk
IN ATTENDANCE:	18 Residents

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

A member of the public present thanked the Parish Council for their support with the planning application 13/01520/OUTM for 44 dwellings on land at Old Bawtry Road.

All the residents present unanimously expressed their wish that the Peacocks remain in the village – See Item 7.

TO AGREE ITEMS TO WHICH THE PUBLIC AND PRESS SHOULD BE EXCLUDED UNDER THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1960
See item 29.

TO WELCOME THE NEW CLERK TO THE MEETING
The Chairman welcomed the new clerk.

TO RECEIVE/ACCEPT APOLOGIES
RESOLVED to accept apologies from Cllr D Lindley for the reason given.

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr R Johnson declared an interest in Item 13
Cllr AElder declared interests in Items 13 and 14
Cllr B Lifsey declared an interest in Item 14
Cllr Mrs Batunas declared interests in Items 14 and 17
Cllr Miss C Clayborn declared an interest in Item 17
Cllr Mrs M Lindley declared an interest in Item 25

POLICING ISSUES

SNT Monthly Report to 31 August 2014:
Finningley – Burglary x 1
Anti-Social Behaviour – Noisy youths x 1

SNT Monthly Report to 31 July 2014:
Finningley - Theft of motor vehicle x1; criminal damage to vehicle x 1;
criminal damage to other property x 1; theft from motor vehicle x 1 (at the motor park)
Anti-Social Behaviour – Abandoned car x 1; noisy/suspicious neighbour x 1

REPORT FROM WARD COUNCILLORS
No ward member present.

TO DISCUSS ANY ISSUES RAISED UNDER PUBLIC PARTICIPATION
Peacocks
All residents present at the meeting were in favour of the peacocks remaining as they are a feature of the village and a petition of 264 names was given to the Parish Council. It was also noted that there is no record of any accidents caused by the peacocks and that the Peacocks cannot be removed without prior approval from various agencies.
RESOLVED that the Parish Council fully support the residents in their efforts to ensure the Peacocks remain and it was agreed that a note would be put in the newsletter and enquiries would be made with regard to a protection order.

Joint Playing Field
Mr Hattersley reported an incident of graffiti on the skate park which is to be removed as soon as possible and it was also noted that there has been an increase in dog fouling.

TO APPROVE MINUTES OF THE PARISH COUNCIL MEETING HELD 15.7.14
RESOLVED the minutes be approved as a true record and signed by the Chairman.

MATTERS ARISING FROM LAST MEETING FOR NOTING
Response from DMBC re litter, airport viewing area, Old Bawtry Road
Officer had advised the litter would be cleared as soon as possible. At a meeting of the Airport Consultative Committee the previous clerk raised the issue that this was a bird attractant and the response received was that the bird scarer vehicle does travel along Old Bawtry Road at appropriate times.
It was noted that the bins have now been emptied but that one bin has disappeared. Cllr Miss Clayborn advised that the Finningley Village Community Group is arranging a litter pick along Old Bawtry Road.

Response from DMBC re Trinity Gate footpath
The officer dealing with the issue has relocated to another department. Response from Planning Officer dealing with the issue is awaited.RESOLVED to chase this up. CLERK

Footpath top of St Oswald’s Close to Church gate
DMBC advise the work has now been completed, but adjacent resident advised it had not.
RESOLVED to write to Harworth Estates reference their ownership of the pathway. CLERK

Bus shelter
It was noted that this has now been repaired.

Smell Nuisance
Cllr Lifsey advised that he had still not received the smell monitoring equipment requested from the Environment Agency.
RESOLVED to chase this up. CLERK

Parish Council Noticeboard
RESOLVED to write to the Postmaster and ask if the Parish Council can put a noticeboard on the side of the Post Office. CLERK

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 1.8.14
TO DISCUSS SHORTLISTING OF CANDIDATES
RESOLVED the minutes be approved as a true record and signed by the Chairman.

TO APPROVE MINUTES OF PARISH COUNCIL MEETINGS HELD 5 AND 6 AUGUST TO INTERVIEW CANDIDATES AND MAKE AN APPOINTMENT
RESOLVED the minutes be approved as a true record and signed by the Chairman.

MANAGEMENT OF TREES IN VILLAGE
Cllr Johnson to arrange meeting with Viking Trees to discuss the urgent work required and a tree management plan.
RESOLVED to agree at a future meeting.

ISSUES RELATING TO JOINT PLAYING FIELD
To consider communication from JPF Committee
Information received that DMBC Legal prefers s106 monies to be released to a parish council or to the joint Parish Councils (Blaxton and Finningley)
RESOLVED that a joint meeting should be held with Blaxton Parish Council to discuss the options further. CLERK

ISSUES RELATING TO VILLAGE HALL
Outside renovation to building
A response has been received from Bonsers Restoration and Hirst Conservation.
RESOLVED to contact Hirst Conservation for more detailed quote and chase up UK Restoration Services. CLERK

Funding update
Mr A Mell has kindly pledged the sum of £1k towards the above works.
A response is awaited from Orion Homes and Barratt Homes.
No further update from Harris Brushes.

POND ISSUES
Response from AES Europe with regarding to planting and lack of feedback
Detailed response from AES re water test date and plants. The planting took place on 1st August. The company has forwarded a bottle for water testing which the Cllr Johnson carried out and sent back to AES Europe.
Cllr Elder offered to put established bulrushes into the pond, PC agreed to wait until response received from AES.
RESOLVED to chase AES for further response regarding the water sample and forecast date for removal of the staging. CLERK

Npower Fixed-term contract ends 14.10.14
RESOLVED to contact Npower for contract details. CLERK

TYPE OF SURFACE TO BE CONSIDERED FOR GREEN AREA ADJACENT VILLAGE POND
The pre-planning enquiry was put on hold pending confirmation by the parish council as to whether or not the existing track is retained, with matting let into the surface.
RESOLVED that Cllrs Johnson, Elder and Lifsey to liaise with local residents on this.

ALLOTMENTS PROVISION
Update given by Cllr Lifsey.

FINANCIAL MATTERS
A) Pre-Approved BIB transactions - For Information Only

£    14.14 Anglian Water (Water supply for pond) BIB.184

£1,324.77 Zurich (Parish Council insurance) BIB.185

£    15.00 YLCA (Clerks vacancy advertising) BIB.186

£   120.00 Need A Hand (Flower bed maintenance) BIB.187

B) Pre-Approved Cheques - For Information Only

£14.19 R Johnson (Reimbursement postage of water sample
to AES Europe and 3 x memory sticks) 100796

£35.00 Information Commissioner (Annual update Data Protection) 100797

C) To Approve BIB Transactions

£738.17 J Worthington (August salary, 2 months stamps, 2 months office allowance, payment in lieu of 2 weeks holiday) BIB.188

£ 98.15 Npower Ltd (Electricity supply for pond) BIB.189

£415.00 Vision Tech (Work at pond) BIB.190

£100.00 Waring Associates (Investigation work) BIB.191

£359.95 J Leighton-Eshelby (September Salary & Mileage) BIB.192

D) Signing of cheques

£ 1,679.98 J Worthington (Gratuity payment and additional hours agreed) 100798

£ 40.00 A Elder (Reimbursement of pond signs) 100799

Letter of thanks for the annual donation received from Blaxton and Finningley Playing Field Association.

PLANNING ISSUES
a) Report from Cllr Lifsey following his presentation to members of Planning Committee 19 August re application no 13/01520/OUTM, 44 dwellings Land at Old Bawtry Road
Cllr Lifsey reported that the application had been deferred on the 19th August pending a site visit. The site meeting was held on 12th September and the application was presented in front of the Planning Committee on 16th September, the outcome being that the application has been deferred for further investigation with regards to alternative access.

b) 11 Acre site/36 Acre Field- responses from Planning Dept & Ward Members
Previously arranged site meeting cancelled so no update given. RESOLVED that Cllrs Johnson and Lifsey to liaise on this and any communication to be sent via the clerk.

c) 13/00531/TIP, inert waste transfer station, Bank End Road
No further update, RESOLVED that Cllrs Johnson and Lifsey to liaise on this.

d) North Lincs LDF – Housing & Employment Land Allocations
Information received that the Revised Submission Draft Development Plan Document has been forwarded to the Secretary of State. Information on website:
www.northlincs.gov.uk/planning-and-environment/planning-policy/local-dev-framework/housing-employment-land-allocation
RESOLVED to note the information.

e) Notts County Council Local Minerals Plan -Sand & Gravel Extraction, Barnby Moor
RESOLVED to note the information provided by the previous clerk.

f) To confirm planning comments sent between meetings to comply with timescale:
The Clerk, after consulting with members, forwarded the comments as follows:
14/01763/COU Flying Start day Nursery (Finningley) 9 Second Avenue, Auckley
No objections.

13/01520/OUTM Outline application for the erection of 44 residential dwellings and conversion of barn building to residential dwelling on approx. 1.60ha of land following demolition of existing industrial buildings Land At Old Bawtry Road, Finningley for In-Site Property Solutions.
Comments submitted as per the original application which was for 54 dwellings and to comment that the observations made on 21 August 2013 do not appear to have addressed.

14/01790/FUL Raising of roof height of existing annexe to accommodate alterations inc new pitched roof over existing flat roof to single storey ext of detached house, Manor House Farm, The Green
No objections.

14/01593/FUL Realignment of highway opposite plots 6 and 11 of application granted under ref 11/01968/FULM 29.11.11 Manor Farm Court, land r/o Manor House farm
No objections

g) Application 14/01910/WCCC extension to existing sand and gravel quarry continued operation of processing plant and silt lagoons. Restoration of ext to agriculture, lakes suitable for fishing etc. Lafarge Redland Aggregate Ltd, Finningley Quarry, Croft Road
RESOLVED to raise no objections to the above application.

DOCUMENTS RECEIVED FROM YLCA
Revised Legal Topic Note 9E Handling Complaints
(Circulated by email to members and hard copy passed to Cllr Lifsey)
RESOLVED to agree revised procedure at the October meeting. CLERK

Plain English Guide to Openness of Local Govt Bodies Regulations 2014
(Circulated by email to members and hard copy passed to Cllr Lifsey)

Openness of Local Govt Regs 2014 – recording of meetings & decisions by officers under delegation - 2 of 4; 3 of 4; 4 of 4. (Circulated by email to members and hard copy passed to Cllr Lifsey)

RESOLVED to remove the current clause 3l from Standing Orders 2014 and agree new wording at the October meeting.

TO CONSIDER APPLYING TO DMBC FOR SOME TREES AT GATESBRIDGE PARK, NEAR RAILWAY LINE, TO BE COVERED BY PRESERVATION ORDERS
The clerk submitted information in August to the officer concerned who responded stating that should the trees highlighted be removed it is unclear how this would be significantly detrimental to the wider amenity. However, the officer advises he will look at the site when next in the area and, if the situation change, will contact the parish council.
RESOLVED to chase response. CLERK

UPDATE RE REGISTRATION OF GREENS
Warings Associates LLP have forwarded a letter which was circulated to all members.
RESOLVED to pay the invoice received and defer response until the October meeting.

PUBLICATION OF GOVT RESPONSE TO CONSULTATION - TRANSPARENCY CODE FOR LOCAL COUNCILS TURNOVER NOT EXCEEDING £25K
Information on website: www.gov.uk/government/uploads/system/uploads/attachment_data/file/341231/140805-Transparency_Code_for_Parish_Councils_Consultation_Summary_and_Response.pdf
RESOLVED to defer until the October meeting.

HIGHWAY ISSUES
RESOLVED to chase DMBC for response to overhanging trees and street name plate. CLERK

WEBSITE ISSUES
Clerk to forward the July minutes to Cllr Lindley for uploading.

TO DISCUSS NEXT NEWSLETTER CIRCULATION
RESOLVED to forward newsletter items for inclusion to Cllr Johnson.

TO RECEIVE AND NOTE CORRESPONDENCE
RESOLVED to circulate to members in the usual manner.

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 21stOCTOBER2014, AT 7 PM IN THE VILLAGE HALL

STAFFING ISSUES
A) To discuss Contract of Employment for new Clerk
RESOLVED to accept contract of employment which was signed by the Chairman and the new clerk.

B) To consider payment of additional hours worked by former clerk up to and including 2 September – total of 7 hours listed on document
RESOLVED to agree additional 7 hours and pay the amount due £90.58.

C) To consider payment of gratuity to former clerk as per Contract of Employment
RESOLVED to agree and pay gratuity in line with Contract of Employment, HMRC and YLCA/NALC regulations.

D) To confirm that the old 3xdrawer filing cabinet at former clerk’s home, with nominal value of £1can be retained and written off the Assets Register as new clerk does not want this cabinet to be relocated
RESOLVED that the filing cabinet to be retained by the previous clerk and written off the Assets Register.

The meeting closed at 10.20pm

Chairman: ………………………………………………..