Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 17th JUNE 2014 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), A Elder, Mrs I Batunas, D Lindley, B W Lifsey, Mrs M Lindley
Mrs J Worthington, Clerk

IN ATTENDANCE:

Ward CouncillorMrs P Schofield
Jane Rodgers, DMBC Well Being Officer
6 residents

 

 

Before commencement of proceedings, representatives from Network Rail/Cogitamus gave a presentation and update regarding modifications/work to be carried out in the area and beyond.
The four representatives were thanked for their attendance.

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

Residents present raised concerns regarding peacocks, and weeds around the pond. These issues to be discussed later in the agenda at item 7 and 11 respectively.

Jane Rodgers advised that her section can assist individuals where appropriate and also in forming new local groups. She also stated that help can be given with regard to funding requirements and distributed information leaflets to members.
The Chair thanked the officer for her attendance and for the information given.

 

1

TO RECEIVE/ACCEPT APOLOGIES - All present.

The Clerk advised that the timescale for 10 electors calling for an election to be held has not yet expired.

2

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr Johnson declared an interest in item 8.
Cllr Elder declared interests in items 8 and 9
Cllr Mrs Batunas declared an interest in item 9.
Cllr B Lifsey declared an interest in item 9.
Cllrs D and Mrs M Lindley declared interests in items 22 and 29.

3

POLICING ISSUES
PCC Newsletter
May 2014 received from Police & Crime Commissioner.

South SNA Monthly Report May 2014 Officers aware of 2 vans on Old Bawtry Road both with off road motor bikes on board. Riders advised on where to use their machines and directed to the motocross park further down the road.

RESOLVED to note the above information.

4

REPORT FROM WARD COUNCILLORS
Cllr Mrs Schofield advised of recent legislation insofar as DMBC can act if horses are taken by persons to land they do not own and without consent. The DMBC has a team in place and a horse box is available to remove the animals where necessary.
The Chair thanked the Councillor for the information and for her attendance.

5

TO APPROVE MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD 20 MAY 2014
RESOLVED the minutes be approved as a true record and signed by the Chairman.

6

MATTERS ARISING FROM LAST MEETING
Reply from YLCA re ‘No Ball Games’ sign, implications if FPC were to pay and site such a notice - Pending.

Draft transparency code, further response from YLCA/Govt
No further information received.

Response from DMBC re litter, airport viewing area, Old Bawtry Road
Members advised that the litter has not yet been cleared by the Reparation Team.
DMBC did advise that the Reparation Team would clear the area at the end of May.
RESOLVED to request update from DMBC.

Management of trees, update from Viking Trees & Gardens
The company is in touch with DMBC regarding the application for tree works and fees for this service will be waivered on completion of the work.

Highway issues, responses from DMBC
Blocked drains, Harvey Close – drainage team has in hand, case no 101000096824.

Overgrown vegetation footpath on Bawtry Road leading to Austerfield – ref no. 96045 allocated

Stop sign, Old Bawtry Road junction/The Green – Engineer advises ‘Stop’ signs can only be installed in the circumstances described in Traffic Signs Regulations and General Directions 2002, at locations which have restricted visibility below minimum criteria, and must not be erected in public highways without site specific special authorisation granted by the Secretary of State. The relevant criteria are not satisfied at this location. According to Police records the location has a good long term collision record and thus there appears to be no justification for the consideration of remedial measures.

Accumulation of rubbish pathway r/o St Oswalds – ref no 96685 allocated.

Missing drain cover ref no 97156 allocated.

Lorries on Wroot Road – LaFarge advises, following photographs taken by a resident, that the vehicles were not working for themselves. LaFarge will continue to control vehicles delivering materials on the Company’s behalf.

RESOLVED to note all the above responses.

Trinity Gate footpath provision - Pending DMBC/Developer.
RESOLVED chaser be sent prior to next meeting if no update.

7

ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
Peacocks
A resident expressed concern that an accident could occur as the birds walk along the main road through the village. Further that the noise very early in the morning disturbs sleep, plus the birds on occasions cause damage to vehicles. It was again pointed out that the parish council does not own the peacocks and did not introduce them into the village.
RESOLVED to contact DMBC Environmental Services asking for advice regarding squatter peacocks, ie the legal position and if they were to be removed either singly or collectively (but not by the parish council) would any license be required.

8

ISSUES RELATING TO JOINT PLAYING FIELD
Update on s106 monies and project in general
Area Manager advises that if ward members agree then all associated Finningley s106 monies, with the exception of £25k, could potentially go towards the provision, subject to the relevant approvals being in place. This collective sum is in the region of c£250k.

9

ISSUES RELATING TO VILLAGE HALL
Siting of Shed in compound – resolved.

Provision of shelving – resolved.

Outside renovation to building, response from Hirst Conservation and update on funding which may be available
Hirst Conservation email was discussed at the May parish council meeting.
The Clerk advised that English Heritage cannot make a donation as only properties listed as Grade I or Grade II which are on English Heritage’s At Risk Register are eligible.
DMBC Conservation Officer has kindly provided a link to grant funders and information is being pursued by the Clerk. A response from the Village Hall Committee re a possible contribution to the work is awaited pending its next meeting. It was pointed out that the total cost for renovation, including decorating, is likely to be c£15k.
RESOLVED to seek advice from DMBC Conservation Officer as to similar contractors to Hirst Conservation, who can carry out the work, and whether grit blasting is a cheaper option.

Weeds in car park and attention to Holly hedge
RESOLVED to obtain two quotations to trim holly hedge both sides, with top to be c7ft. and weeds cleared in the car park:- from Need A Hand Ltd and Mr P Oliver with a request that the work is carried out prior to 28 June.

10

ST OSWALD’S CHURCH - Update from Cllr Lifsey
RESOLVED to note developments which will be taking place regarding toilets, kitchen facilities, storage etc. Minutes from the PCC meetings will be circulated to the parish council in due course.

11

POND ISSUES
Update re s106 money
The sum of £17k via s106 money has been paid into the parish council’s account.
Although requests for updates have been forwarded to AES Europe, to date no response has been received.
RESOLVED to contact AES Europe expressing disappointment with regard to planting and lack of replies, as the area is becoming unmanageable.

Weeds around outside of the pond
RESOLVED to seek two quotations from Need A Hand Ltd and Mr P Oliver to remove the weeds together with a general tidy up around the crazy paving area.

Refurbishment of 4 no. seats around pond and repairs to legs of one of the seats
RESOLVED to seek two quotations to specification agreed at the meeting, to treat the seats, from Need A Hand Ltd and Mr P Oliver.

12

TYPE OF SURFACE TO BE CONSIDERED FOR GREEN AREA NEAR VILLAGE POND
Conservation Officer advises it is his understanding that planning permission would not be needed for improving the existing unadopted road, but would be for the new section discussed on site, as it is not covered by General Permitted Development Order.
The Officer further advises that gravel would be informal but would likely spread onto the green in time. Resin bonded or resin bound gravel would have an informal character and there is a choice of differences sizes/colours. The feeling is that black tarmac is too engineering and formal although now this comes in various colours. The Chairman read an email sent by a resident re the proposed work at the Green and provision of a ‘through road’.
Members felt there were three alternatives:- similar material to the route to picnic table but to withstand weight of hgv’s; granite as per existing; surface in keeping e.g. tarmac. Residents will be contacted when firm decisions are made.

The DMBC Officer advises the extent of the work would be trivial enough to be covered under Part 9 and not to require planning consent. To this end a form is available on DMBC website and the fee is £25.
RESOLVED to pursue this further.

13

11 ACRE SITE/36 ACRE FIELD
Concerns re waste issues
Cllr Lifsey circulated information in the form of a pack to all members a few days prior to the meeting, which outlines serious concerns regarding illegal tipping of around 72000 tonnes of waste on the 36 acre field. Contained in the pack are press releases, including a Government press release relating to the offence and outlining the action taken by the Court. The pack highlighted, amongst other issues, the need to request a public/independent inquiry by DMBC and that all workings should cease immediately. There is a risk to the village, persons working on the site, breathing in Asbestos and drinking contaminated water. Cllr Lifsey, in the documentation, suggested the pack be sent to DMBC Planning and Ward Members, he has already spoken with the local Member of Parliament and provided her with the pack of information. Thanks were expressed to Cllr Lifsey for producing the documentation.
RESOLVED to forward a pack as above to Director of Planning, Ward Councillors and to advise RtHon Caroline Flint MP that the parish council has approved this course of action.

The Chairman wished it recorded that he was most unhappy about the tone of the document and wished to disassociate himself with the decision taken.

14

13/00531/TIP, INERT WASTE TRANSFER STATION, BANK END ROAD
Issues regarding hazardous waste
Cllr Lifsey presented documentation raising concerns with DMBC regarding the amount of asbestos dust, why the area is not on the contaminated land list, and what precautions are being carried out. It is necessary to inform the village, persons working on the site, public etc that this is contaminated land. Press cuttings were also provided showing the owner of a Doncaster skip hire firm had been fined a total of £6k for illegally dumping rubbish.
Thanks were expressed to Cllr Lifsey for producing the documentation.
RESOLVED to forward the pack to DMBC Director of Planning, Ward Councillors and to advise RtHon Caroline Flint MP that the parish council has approved this course of action.

The Chairman wished it recorded that he was most unhappy about the tone of the document and wished to disassociate himself with the decision taken.

15

ALLOTMENTS PROVISION
Update from Messrs Sutcliffe
Cllr Lifsey has met with Mr Sutcliffe and reported on discussions. The information forwarded by email is that there is currently agricultural status and regarding costs it is expected that whoever is running the allotments will pick up any costs relating to planning permission. Initial thoughts of rent - £300 per acre p.a. of whatever land is used of the seven acre plot, with a 10 year agreement containing a development break clause. If this is implemented other suitable land would be provided close by. Due to previous dealings with the LPA it is expected a change of use on the seven acre piece of land will apply.
RESOLVED to forward the information in the email from YLCA to Mr Sutcliffe which outlines views on the subject of planning consent. Also to advise that whilst the parish council will work with the Allotments Committee who will be responsible for the management of the plots,
all dealings will have to be via the parish council in order to avoid the need for Planning consents.

16

FINANCIAL MATTERS
Approval of BIB payments
  25.00 Need A Hand Ltd (trimming of shrubs on village green) BIB.171
354.23 AES Europe (Siltex application, village pond) BIB.172
388.00 YLCA (M/ship subscription – see BIB.167 not processed) BIB.173
  27.23 C Hampson (printing of Newsletters) BIB.174

 

Account with Npower
Information that the current fixed term contract ends on 14.10.12.
RESOLVED to ascertain information from Npower as to the new terms and
conditions.

17

REQUEST FROM DONCASTER FEDERATION OF TENANTS & RESIDENTS ASSOCIATION (NON PROFIT GROUP) FOR DONATION TOWARDS FUNDS
RESOLVED not to make a donation.

18

REQUEST FROM NEW GUIDE UNIT FOR FUNDING, TO BE HELD IN BLAXTON,
RESOLVED to make a donation in principle of £100 if the Unit goes ahead.

19

PLANNING ISSUES
Ash Holt Car parts business - update from DMBC advising 3 operators present on site who were not licensed. These businesses have been written to and necessary paperwork submitted to assure their compliance. The issue of the East European operation is also resolved as they have now moved the operation to Bristol.
RESOLVED to note the information.

14/01253/PDE - erection of single storey pitched roof ext to r/o detached dwelling (8.0m from rear elevation, 4.8m high and 2.4m to eaves) 6 Lindley Road
14/01293/FUL – erection of single storey pitched roof ext to rear, 81 Wroot Road
RESOLVED to raise no objections to either of the above applications.


RESOLVED to suspend Standing Order 3w by 15 minutes in order for the remainder of the business to be transacted.

20

TO DISCUSS FINAL DRAFT RE NEW FINANCIAL REGULATIONS
The Clerk previously circulated the draft following various amendments by the Chairman and Cllr Lindley.
RESOLVED to adopt the Regulations with effect from 17 June following the amendments put forward at the meeting.

21

TO CONSIDER SUGGESTION OF UTILISING PARISH COUNCIL LAND AT CHURCH LANE AS A PARKING AREA
RESOLVED to note the suggestion.

22

TO CONSIDER APPLYING TO DMBC FOR SOME TREES AT GATESBRIDGE PARK TO BE COVERED BY TREE PRESERVATION ORDERS
RESOLVED to discuss at next meeting when a plan is available.

23

YLCA – INFORMATION RE VENUES AND DATES FOR TRAINING FOR COUNCILLORS AND CLERKS
Information circulated by the Clerk to all members.
RESOLVED to note the information.

24

ELECTORAL REVIEW OF DONCASTER M.B. COUNCIL – DRAFT RECOMMENDATIONS, RESPONSES REQUIRED BY 11 AUGUST
Information circulated via email – can be seen on www.lgbce.org.uk and www.consultation.lgbc.org.uk
RESOLVED not to forward any comments.

25

UPDATE FROM ENVIRONMENT AGENCY RE SMELL NUISANCE FROM YHS
Information received that inspections are regularly carried out on an unannounced basis.
Odour intensity is classified on a scale 0-6. Residents are urged to call the Incident Helpline 0800 807060 as soon as they can as reports from residents are effective.
RESOLVED at Cllr Lifsey’s request to ask the Environment Agency if smell monitoring equipment could be installed at his premises.

26

TO CONSIDER WHETHER OR NOT TO HOLD FUTURE ‘SURGERIES’
RESOLVED to defer again to the next meeting.

27

UPDATE RE REGISTRATION OF GREENS
Pending.

28

HIGHWAY ISSUES TO BE REPORTED TO DMBC
RESOLVED to raise again with DMBC the issue of overhanging branches on the path, and onto a resident’s rear garden, ie at the top of St Oswald’s Close towards the Church gate.

The Clerk has contacted DMBC re vegetation to be cut back at Wroot Road Crossroads and ref no. 99665 has been issued.

29

WEBSITE ISSUES
Cllr Lindley advised he will upload the May minutes onto the council’s website.

30

TO RECEIVE AND NOTE CORRESPONDENCE
RESOLVED to circulate to members in the usual manner.

31

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 15 JULY 2014, AT 7 PM IN THE VILLAGE HALL, FINNINGLEY

 

The meeting closed at 10.15pm.

Chairman: ………………………………………………..