Minutes of Council Meetings
   


MINUTES OF THE FINNINGLEY ANNUAL PARISH COUNCIL MEETING
HELD IN THE VILLAGE HALL, FINNINGLEY, ON TUESDAY 20TH MAY 2014 AT 7PM

PRESENT:

Cllrs R Johnson, A Elder, Mrs I Batunas, D Lindley, B W Lifsey, Mrs M Lindley, E Tatton-Kelly
Mrs J Worthington, Clerk

IN ATTENDANCE:

2 PCSOs
5 Residents

 

 

 

A presentation by representatives from LaFarge Tarmac, Paul Clarke, David Atkinson and Steve Childs, was given relating to a Planning Application for a 56 hectare extension to, and rephasing of, existing sand & gravel extraction, including use of existing processing plant with restoration to a mixture of Agricultural & Woodland at Finningley Quarry.

Copies of the document submitted to DMBC were circulated to members who raised questions which were answered by the representatives present. It was advised that discussions are taking place with DMBC regarding a legally binding agreement restricting HGVs from a section of Wroot Road, ie near to the St Oswald’s Academy.
Issues re soil deposits on the carriageway are also being taken up with DMBC.

The representatives stated that currently if heavy vehicles are observed along this stretch then, if times and registration numbers are taken and logged, action can be taken against the drivers as they have been requested not to use this particular area.

Thanks were expressed to the representatives for attending and providing the update.

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO ELECT A CHAIRMAN FOR THE YEAR
Cllr Lindley proposed Cllr Johnson for Chairman and this was seconded by Cllr Elder.
RESOLVED Cllr Johnson be Chairman for the year.

2

SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE FORM
Cllr Johnson signed the Declaration of Acceptance of Office.

3

TO ELECT A VICE CHAIRMAN FOR THE YEAR
Cllr Lifsey proposed Cllr Elder and this was seconded by Cllr Mrs Lindley
RESOLVED Cllr Elder be Vice Chairman for the year.

4

LAFARGE TARMAC RE PROPOSED PLANNING APPLICATION
To discuss any issues raised in the presentation
As both Doncaster Council and Nottinghamshire County Council will be contacting the parish council on the application, it was agreed no comments can be made until consulted.

5

POLICING ISSUES
The PCSOs present advised they would attend meetings whenever shift patterns allow. Members were advised that concentrated patrols are taking place down Old Bawtry Road.Speeding on Wroot Road was reported and the officers advised they will investigate further.The Chairman thanked the officers for their attendance.

The SNT report for April highlighted 2 x theft from motor vehicle, criminal damage - other.

6

TO RECEIVE/ACCEPT APOLOGIES - All present.

7

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr Johnson declared an interest in item 12
Cllr MrsBatunas declared an interest in items 12 and 13
Cllr Elder declared an interest in item 13
Cllr Lifsey declared an interest in item 13
Cllrs D &Mrs M Lindley declared an interest in item 29.

8

REPORT FROM WARD COUNCILLORS
None present.

9

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 15/4/14
RESOLVED the minutes be approved as a true record and signed by the Chairman.

10

MATTERS ARISING FROM LAST MEETING
Reply re ‘No Ball Games’ sign
Approaches to a Housing Association and the Developer resulted in information that neither owned the car park where a sign has been requested.
RESOLVED to seek advice from YLCA as to liability etc if the parish council were to fund and site a suitable notice.

Draft transparency code for parish councils with turnover not exceeding £25k, response from YLCA
Response received to the effect that HM Government has been asked the question raised by numerous parish councils and a response is awaited for those councils who may exceed the figure in some years but not in others.

Response from DMBC re litter, Airport viewing area, Old Bawtry Road
DMBC is to remove debris, however it was stated this has not yet been implemented.
RESOLVED to submit further request.

Wroot Road
The Clerk advised that a Highways Engineer had meet with representatives of Wroot Parish Council but, as she was on holiday, the notification had not been received in time to inform Finningley members. When the Highways Engineer has investigated further, the Clerk to Wroot Parish Council will advise members of the outcome.

Highway Issues previously raised
DMBC has issued reference numbers for issues raised at Wellington Drive, Lindley Road and The Green.

11

ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
Two drains, Harvey Close require attention
The Chairman advised that all such issues are highlighted during the Highways & Footpaths Patrol and the area will be visited on the next walk.

Peacocks
Concerns received regarding the noise the birds make, and damage to vehicles. It was explained to the residents that the parish council does not own the birds and members gave a brief history of the situation. A survey of residents was carried out last year as to whether or not they wished the peacocks to remain. The majority who responded indicated they did wish to see the birds remain in the village.
Cllr Lifsey is to provide the residents with information as to how to shoo the birds away from property, but it was highlighted that some nearby residents feed the birds and welcome them into their gardens.

12

ISSUES RELATING TO JOINT PLAYING FIELD
Meeting held in Village Hall with representatives from Blaxton and Finningley Parish council together with ward members, DMBC Officers and Clerks
Notes of the meeting had been circulated via DMBC and the Chairman advised he had pointed out numerous errors with regard to spelling of names plus two amendments.

Update on s106 monies and project in general
Cllr Johnson advised he had submitted information to the Area Manager, a response had been received and an answer to a further query is awaited, ie to clarify if the £197k is all to be allocated to the pavilion project. The Area Manager advised that ward members are supportive that the s106 monies be ring-fenced to Finningley:- £52k Station Road development, £25k Chapel Lane development and £197k Manor House Farm development.
RESOLVED the Clerk requests an update regarding the £197k to be allocated to the pavilion project.

13

ISSUES RELATING TO VILLAGE HALL
Shed to be sited in grounds for Pre-school group use
The meeting was advised that the Village Hall Committee is happy for the shed to be sited within the fenced compound.
RESOLVED to agree the siting in the compound in the interests of security and if a cost is incurred then the Pre-school group should fund this expenditure.
Cllrs A Elder, Mrs I Batunas and B Lifsey abstained from voting.

Books compiled by the late John New
It was reported that there are a high number of books stored in the village hall where space is now at a premium due to the return of the Pre-school group.
RESOLVED Cllr Lifsey liaises with Mrs McNulty regarding provision of shelving and reports back at the next parish council meeting.

Cllr Tatton-Kelly advised that documentation given to him by the late Mr New has been deposited with DMBC Archives.

Reply from Hirst Conservation re work to outside walls of the Village Hall
The company assumed the following works will be required: protection to windows and related areas; application of non-caustic chemical paint stripper and removal of paint stripper and steam cleaning with Doff steam pressure system.
Costs are given for 2 experienced operatives over 5 days, for chemical stripper and scaffolding.
RESOLVED to defer to June parish council meeting and Village Hall to be asked if a contribution could be made towards the refurbishment costs. Also the parish council to pursue grant funding.

St Oswald’s Church Meeting
Cllr Lifsey reported on the meeting/presentation he attended together with Cllr Elder and advised the timescale to obtain funding is in the region of 12-18 months, £0.25m being a ball park figure. Cllr Lifsey advised he would be willing to continue liaising with the Church.
RESOLVED the matter be discussed at the June parish council meeting to give members the opportunity to peruse information provided by Cllr Lifsey.

14

POND ISSUES
Response from AES Europe – Reed beds and Siltex application
Information received that the reeds are not yet strong enough for planting but the Siltex should be applied as soon as possible. Cost of £295.19 previously agreed. Consequently this work has now taken place by AES and a survey of the pond was undertaken at the same time.

Results of a water sample will be notified to the parish council in due course.

The meeting was advised that some residents had stated the flotation pump in situ is an eyesore and this was discussed with the AES representative who will give feedback.

It was reported that someone had placed 2 goldfish in the pond which is against previous advice from AES, and Cllr Lifsey advised the fish would be relocated to a good home.

Update re s106 money
RESOLVED to again request an update from the Area Manager re the sum of £15k.

15

UPDATE ON PAST MINUTES REGARDING SMALL GREEN/TRIANGLE ADJACENT VILLAGE POND
The Chairman advised the problem lies with refuse collection vehicles driving onto the green area and, in the past, there was no agreement made as to which type of surface should be applied, thus this now is the only issue which needs resolving.
Cllrs Lifsey and Lindley were thanked for speaking with the adjacent resident who has been responsive.
RESOLVED in the first instance to ask the Conservation Officer if he has ascertained whether or not planning consent would be required, and to discuss further at next meeting.

16

MANAGEMENT OF TREES – COMPARISONS RE QUOTATIONS FROM THREE CONTRACTORS
The Chairman previously circulated a proforma to members showing the information supplied by the three contractors.
RESOLVED to accept the quotation from Viking Trees & Gardens of Misterton.
Also to request liaison with the parish council regarding the immediate work required and when it is anticipated an Annual Inspection will be undertaken.

17

ALLOTMENTS PROVISION
Update from YLCA
The response stated the Opinion is that change of use from agriculture to allotment purposes would not require planning permission. The relevant Act is quoted and further there has been important case law on this issue. ie agriculture does include allotments and therefore planning consent is not required to use agricultural land for allotment purposes. Any structures on the site would need to be discussed with the Allotments Committee.
RESOLVED to contact the Farmer who owns the land with a request that he confirms the land has agricultural status and also what costs would be applicable if the allotments were to be provided.

Verbal report from Chairman re update on bird attractant
Cllr Johnson advised that his contact had stated there should be no problem if allotments were to be provided on the land above, ie along Bawtry Road.

 

RESOLVED to suspend Standing Order 3w by 20 minutes in order for the remainder of the business to be transacted.

18

FINANCIAL MATTERS
A) Approval of BIB payments
13.29 Anglian Water (pond) BIB.168
59.84 Npower (pond) BIB.170

B) Signing of cheques
£ 20.00 Royal British Legion (s.137 D.Day 70th Anniversary) 100794

 

Internal Auditor’s report on year end accounts 31.3.14
The auditor has signed off the accounts as a true record and there are no issues to bring to the attention of the Parish Council. A few comments related to 3 cheque stubs only having one signature and the Quarterly Audit for June 2013 had not been signed. An invoice is awaited.

Request for donation, Royal British Legion, D.Day 70th Anniversary
RESOLVED to make a donation of £20.00.

19

PLANNING ISSUES
14/00923/FUL erection of ext to rear and relocation of existing kitchen extract equipment to new position, St Oswald’s Academy, Silver Birch Grove
RESOLVED to raise no objections.

Ash Holt Car parts business
The Clerk advised a further request for an update has been made to DMBC.

Decision Notices 14/00115/PD, R.H.Airport, Taxi business – PERMITTED DEVELOPMENT
14/00482/FUL Replace polycarbonate conservatory roof with lightweight guardian roof, Wild Orchard, Rectory Lane – GRANTED.

20

TO DISCUSS FINAL DRAFT RE NEW FINANCIAL REGULATIONS
Still under discussion.
RESOLVED to discuss final draft at the next meeting.

21

APPOINTMENTS TO:
Joint Playing Field Committee
Cllrs Johnson and Elder
Village Hall Committee
Cllrs Elder and Lifsey

22

APPOINTMENTS TO OUTSIDE BODIES:
PC JCC And to agree Substitute
Cllr Johnson. Substitute Cllr Lifsey
RHA Noise Monitoring/Environment Sub Committee And to agree substitute
Cllr Mrs Lindley Substitute Cllr Lifsey
YLCA South Yorkshire Branch member with voting powers
No particular representative
DMBC Public Rights of Way meetings
Cllr Lindley

23

PARISH COUNCIL APPOINTMENTS:
To agree 2 council auditors
Cllrs Johnson and Lindley
To agree members who will undertake Highways/Footpaths patrols
Cllrs Johnson, D Lindley, Mrs I Batunas and B Lifsey
Newsletter editorial team
Cllrs Johnson, Lindley, Lifsey and the Clerk

24

TO CONSIDER WHETHER OR NOT TO HOLD FUTURE ‘SURGERIES
RESOLVED to discuss at the June parish council meeting.

25

UPDATE RE REGISTRATION OF GREENS - Pending.

26

REQUEST FROM FVCG TO USE GREEN, CHRISTMAS TREE AND LIGHTS 2014
It is hoped to put up banners after bonfire night and request consent
RESOLVED to grant the request, and for lights to be utilised from 1 December.

27

HIGHWAY ISSUES TO BE NOTIFIED TO DMBC
RESOLVED:
• To advise drain cover missing outside Manor House Farm
• Rubbish still in situ on pathway at top of St Oswalds to the Church gate.
• To request STOP sign to replace Give Way sign at junction with Old Bawtry Road and The Green in interests of safety, in view of recent property building
• Request update from Planning Department on Trinity Gate footpath provision.
• To contact Environment Agency regarding previously reported smell nuisance from YHS along Wroot Road.

28

TO DISCUSS CONTENT OF NEXT NEWSLETTER
Various issues were suggested including reference the retirement of the Postmistress.

29

WEBSITE ISSUES
The Clerk will forward the April minutes to Cllr Lindley for uploading.

30

TO RECEIVE AND NOTE CORRESPONDENCE
All correspondence to be circulated in the usual manner.

31

RESIGNATION OF CLLR TATTON-KELLY
As Cllr Tatton-Kelly had submitted his resignation as a member of the parish council, due to re-location, with effect from this meeting, he was thanked for the work on the parish council and to the community. Members wished him well for the future.

RESOLVED that DMBC Legal is advised and the appropriate Notice displayed on the Notice Board advising that a Poll may be claimed by 10 electors with effect from a date to be to advised by the Clerk. If a Poll is not claimed then a further Notice will be posted requesting interested persons to apply for co-option to serve until May 2015.

32

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 17 JUNE 2014, AT 7 PM IN THE VILLAGE HALL, FINNINGLEY

 

 

The meeting closed at 10.20 p.m.