Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 15th APRIL 2014 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), A Elder, Mrs I Batunas, D Lindley, B W Lifsey, Mrs M Lindley, E Tatton-Kelly
Mrs J Worthington, Clerk

IN ATTENDANCE:

5 residents

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO RECEIVE/ACCEPT APOLOGIES - All present.

2

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr Johnson declared an interest in item 9.
Cllr Mrs Batunas declared an interest in items 9 and 10.
Cllr Elder declared an interest in item 10.
Cllr Lifsey declared an interest in item 10.
Cllrs D and Mrs M Lindley each declared an interest in item 23.

3

REPORT FROM WARD COUNCILLORS
No ward member present and no issues referred.

4

POLICING ISSUES
New initiative Crime & Community Safety Lead Member for Local Councils
Information circulated prior to last meeting. Members discussed the Initiative and the implications of time involved.
RESOLVED to advise there is no interest at this time.

SNT Report March 2014 For Finningley there were Burglary Other x 2 (Old Bawtry Road), Theft of motor vehicle x 1. Anti-social behaviour – 2 x nuisance vehicles.
RESOLVED the report be noted.

5

TO APPROVE MINUTES OF THE ANNUAL PARISH MEETING HELD 18/3/14
RESOLVED the minutes be approved as a true record and signed by the Chairman.

6

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 18 MARCH
RESOLVED the minutes be approved as a true record and signed by the Chairman.

7

MATTERS ARISING FROM LAST MEETING
Network Rail/Cogitamus attendance at parish council meeting and also public presentation
Information received that Mr Walker will attend the parish council meeting on 17/6/14
Also a date has been set for a Saturday public presentation in the village hall on 14/6/14
Mr Walker advises that his company is more than willing to fund the cost of the hire of the hall for the public presentation.
RESOLVED to thank Mr Walker for his kind offer which is accepted.

Response from DMBC re highway issues raised Wroot Road/Bank End Road
Highway repairs and overhanging vegetation – reference no. 81535 and 81537 issued respectively. Further information from Wroot Parish Council regarding a site visit is awaited.

8

ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
Car park, Manor House Farm development
Concerns raised by two residents regarding noise nuisance from children playing in the car park adjacent to their property, which serves apartments at the Manor House Farm development. It was suggested that residents contact 101, the non-emergency number, to report the nuisance when occurring.
RESOLVED the parish council contacts the relevant Housing Association regarding the concerns and asking if a ‘No ball games’ notice could be erected.

St Oswald’s Church
Another resident advised the PCC is anxious that the Church is seen as community friendly and a presentation is to take place at 7.30pm on 29 April, to discuss facilities to be made available. In addition a talk on Funding is scheduled for 11am on 6 May. The parish councillors were asked to support these ventures.

Joint Playing Field
Mr Hattersley advised the accounts were completed and ready for audit.

9

ISSUES RELATING TO JOINT PLAYING FIELD
Representatives from Finningley and Blaxton Parish Councils and Clerks, Ward Members, JPF Committee Treasurer, and Clerks, attended a meeting on 14 April in Finningley Village Hall to discuss SSAR/s106 issues with Alison Bryan and Stephen Racjan, DMBC.
It was advised the sum of £52k including interest is already ring-fenced for the pavilion project. In addition there are other sums between £20k/£22.5K from from other developments within the parish. After discussion all agreed that the two amounts should be utilised to enhance the facilities at the Joint Playing field, eg pavilion and car park enhancement to encourage orderly parking in view of the number of football and cricket teams utilising the areas.
Alison Bryan is to progress the issue with the Area Manager and forward notes of the meeting to the respective parish councils.

Cllr Johnson advised at the parish council meeting that all users are to be contacted by the JPF Committee to be responsible when parking and not to cause nuisance to residents. If not, then their use of the field will be reviewed.

10

ISSUES RELATING TO VILLAGE HALL
Update from Messrs Hirst Conservation
Photographs have been submitted and a reply is awaited.
Cllr Elder advised that a local play group has made a request for a shed to be sited in the grounds adjacent to wall of Harvey Arms.
RESOLVED the matter be first discussed with the Management Committee with a request it advises the parish council of its decision at the next parish council meeting.

11

ISSUES RELATING TO POND
Update from AES Europe – Reed Beds Clerk has written again for a response.

Update from DMBC – s106 monies towards pond work and clarification re ‘procurement’ Pending response from Area Manager.
RESOLVED
• to contact Area Manager and copy in DMBC Officers P Hagan and C Foster, also to advise the parish council’s banking details for payment to be made.
• to thank two residents who assisted in work at the pond and for reconnecting the pump

Thanks were also expressed to Cllr Elder for dragging weeds from the pond.

12

ALLOTMENTS PROVISION
Information from Bird Strike Management Ltd – information re costings circulated
Information has been received and it was noted that costs are considerable.
RESOLVED to leave in abeyance for time being.
The Chairman has liaised with a resident who is able to provide information, as he worked at the Airport when it was a military base.
RESOLVED the Chairman follows up the issue with the resident concerned.

Information from Planning Dept re change of use from agricultural to allotments
DMBC advise Planning consent is required as it would be a change of use of land from agricultural to use as allotments.
Cllr Lifsey obtained extensive detailed information which contradicts the Planning Officer’s advice above as it would appear consent is not required for allotments when current use is agricultural. Cllr Lifsey was thanked for his hard work in this regard.
RESOLVED to contact YLCA for advice and that the Chairman and Cllr Lifsey prepare a summary of questions for comment.

13

FINANCIAL MATTERS
A) Approval of BIB payments
131.47 DMBC (dog bin emptying, Chapel Lane corner) BIB.162
  15.52 DMBC (litter bin emptying, Pond) BIB.163
  32.98 J Worthington (2 x ink cartridges) BIB.164
302.60 HMRC (tax/ins 31.3.14) BIB.165
403.47 J Worthington (April salary) BIB.166
388.00 YLCA (Membership renewal) BIB.167

B) Quarterly Audit
The Clerk submitted the documentation for signature by council auditors, this to be done in between meetings.

C) Presentation of a/cs for year ending 31 March 2014
The Chairman signed the Accounting Statement for 2013/14. Copies of the documentation to be circulated to all in the usual way.

D) Renewal of YLCA membership, cost advised is £388.00p
RESOLVED to continue with membership for 2014.

14

PLANNING ISSUES
a) Applications
14/00482/FUL replace existing polycarbonate conservatory roof with lightweight insulated guardian roof to side of detached bungalow, Wild Orchard, Rectory Lane
RESOLVED to raise no objections providing appearance is in keeping.

14/00672/MINA proposed ext to and rephasing of existing sand and gravel quarry, inc use of existing processing plant with restoration back to mixture of agriculture and woodland, Finningley Quarry, Croft Road
RESOLVED to make following comments which it is felt should be conditions if consent were to be granted:
• Transport passing through the village to keep on the A614 and not to use class C section of Wroot Road
• Dust pollution should be kept to a minimum by spraying water as required, all dust/sand blowing onto roads and footpaths to be removed

14/00786/FUL erection of 2 storey pitched roof ext to front and single ext to side, New Orchard House
RESOLVED to raise no objections providing appearance matches existing.

14/00793FUL change of use of land to form ext to existing car park, Hangar 2, RHA, 4th Avenue, Auckley
RESOLVED to raise no objections

14/00812/MAT - 35 dwellings on 1.08ha including means of access following demolition of redundant farm buildings, (amendment to previous consent 11/01968/FULM granted 29.11.11 – realignment of highways opposite plots 6 and 11, Manor Farm Court (r/o Manor House Farm)
RESOLVED to raise no objections.

14/00824/TPO consent to fell 1 sycamore being subject of T1 of TPO(No.157)
3 Abbey Fields.
RESOLVED to raise no objections but request consideration be given to planting replacement tree.

14/00405/TCON Application for tree works,subject to TPO–Stag Lodge, Old Bawtry Rd
RESOLVED to raise no objections.

b) DMBC Decision Notices
14/00719/PD Erection of summer house following demolition of existing outbuilding, Melita, Old Bawtry Road - permitted development

14/00848/PD Extend existing garage base/erection of new brick garage, 9 Lindley Road - Permitted development

12/01899/REV land at Bank End Road, determination of conditions, 1st periodic review – GRANTED.

c) Lafarge Tarmac, Presentation to be made at parish council meeting
Request received for a representative to be present at the May meeting to provide update on site operations and progress with planning application.
RESOLVED to confirm the visit on Tuesday 20 May 2014.

15

TO DISCUSS REVIEW OF FINANCIAL REGULATIONS
Draft regulations submitted by email. It is suggested that 2/3 members and the Clerk discuss the regulations in the first instance.
RESOLVED the Chairman, Cllr D Lindley and the Clerk discuss, so draft can be forwarded to members and discussed at the next meeting.

16

TO REVIEW RISK ASSESSMENT FOR 2014/15
RESOLVED to approve the document previously circulated to members and that following work to trees at the pond and other areas, these are included in the Risk Assessment when project is completed.

17

CONSULTATION – DRAFT TRANSPARENCY CODE FOR PARISH COUNCILS WITH A TURNOVER NOT EXCEEDING £25K WILL BE EXEMPT FROM ROUTINE AUDIT BUT WILL BE SUBJECT TO NEW TRANSPARENCY REQUIREMENTS LAID OUT IN THE DRAFT CODE
Comments required by 6 May. However the Clerk advised that Finningley parish council exceeds this figure on the majority of occasions.
RESOLVED to ask YLCA for clarification as to procedure when the figure of £25k is exceeded and for those occasions when it is not.

18

MANAGEMENT OF TREES – REPORT ON MEETINGS WITH VARIOUS CONTRACTORS
Meetings have taken place and information/costings received from three contractors.
However, the Clerk advised that one contractor had not yet submitted the quotation.
RESOLVED
• that the Clerk asks the Contractor for a response by noon on Friday 18 April otherwise it will be assumed he is no longer interested.
• that the Chairman then prepares a comparison of the 3 or 4 contractors’ details for discussion at the next meeting.

19

REPORT ON MEETING WITH CONSERVATION OFFICER DMBC, RE GREEN/
TRIANGLE, ADJACENT POND, THURSDAY 3 APRIL

Following the meeting attended by the Chairman and Cllr Lindley, it was advised that the Officer is to check as to whether planning consent is required for the ‘new roadway.’ He has no objection to the proposal of the ‘new through road’ or to grassing the old dirt road as he sees the proposal as a net green gain which he feels is beneficial. The suggestion was made for profiling the road/grassed areas to provide drainage into the pond. In addition a ground level flush edging between roadway/grass is preferred.
Cllr Lifsey reported on a meeting some time ago with the adjacent resident as to what had been agreed by the parish council and the Chairman advised he would ascertain from the Minutes in 2010 exactly what was resolved.
RESOLVED
• in the meantime that Cllrs Lindley and Lifsey meet with the resident regarding the Conservation Officer’s remarks in not objecting to the parish council’s proposed original diversion of the service road to the existing track across the green, which would be grassed over, resulting in a net increase in grassed area.
• the Clerk forwards a copy of the above wording to Cllr Lindley.

20

UPDATE RE REGISTRATION OF GREENS
Pending.

21

REPORT- RHA NOISE MONITORING/ENVIRONMENT SUB COMMITTEE 20/3/14
Cllr Mrs Lindley attended and information is to be circulated in the usual way.

22

HIGHWAY ISSUES
Highways & Footpaths patrol – took place on 1 April and report forwarded to DMBC.
Reference numbers have been issued by DMBC for the various points raised.

Old Bawtry Road near Airport viewing area
DMBC to be advised of litter bins full and overflowing.

23

WEBSITE ISSUES
Cllr Lindley will upload the March minutes to the website.

RESOLVED that standing order 3w be suspended in order to allow time for the remainder of the business to be transacted.

24

TO RECEIVE AND NOTE CORRESPONDENCE
Network Rail/Cogitamus attendance at parish council meeting and also public presentation in the village hall
Information received that Mr M Walker will attend the parish council meeting on 17 June.
A date is also agreed for a Saturday public presentation in the Village Hall on 14 June.

Positive Action Group – DMBC Officer is to arrange a meeting in the area after the ‘tester’ group has met in Edlington.

Trees stolen from DMBC land
Request received that residents are encouraged to report any tree theft on 101 Non-emergency number or 999 dependent upon the urgency.

Nominations for YLCA Branch Chair, Vice Chair and Executive Board
RESOLVED to make nominations only for Chair – Cllr Derek Liddell and Vice Chair – Cllr Duncan Wright.

25

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 20 MAY 2014, AT 7 PM IN THE VILLAGE HALL, FINNINGLEY, WHICH WILL BE THE ANNUAL PARISH COUNCIL MEETING.


The meeting closed at 10.05 p.m.