Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 18 MARCH 2014 AT 7.06PM FOLLOWING ON FROM THE ANNUAL PARISH MEETING

 

PRESENT:

Cllrs R Johnson (Chairman), A Elder, Mrs I Batunas, D Lindley, B W Lifsey, Mrs M Lindley, E Tatton-Kelly
Mrs J Worthington, Clerk

IN ATTENDANCE:

Ward Councillor Mrs P Schofield
2 residents

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO RECEIVE/ACCEPT APOLOGIES
All present.

2

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr Johnson declared an interest in item 8.
Cllr MrsBatunas declared an interest in items 8 and 9
Cllr Elder declared an interest in item 9.
Cllr Lifsey declared an interest in item 9.
Cllrs D Lindley &Mrs M Lindley declared interests in item 20.

3

REPORT FROM WARD COUNCILLORS
Cllr Mrs Schofield gave an update when she attended the Planning Committee meeting and had requested to speak against approval of Application 13/00531/TIP. (Application was approved, see item 14a).
She advised that the number of councillors at DMBC is expected to be reduced from 63 to 54 but, to date, no official confirmation has been received. Also discussions are taking place with the Boundary Commission involving changes to ward boundaries and a decision is expected shortly. DMBC ward member elections which are due to take place in May 2014 will mean that the successful candidates will only serve for 1 year, ie until May 2015. As from May 2015 elections for the whole council and Mayor will be held at the same time on a 4 yearly cycle.

Cllr Mrs Schofield gave an update on her suggestion for an area of land at the former quarry on Thorne Road to be utilised as a nature reserve. She is in touch with various organisations as to how to progress the issue and will advise when further information is to hand. Members indicated that they supported the suggestion.

The Chairman thanked the councillor for speaking at the recent Planning meeting and for her attendance at the parish council meeting.

4

POLICING ISSUES
New initiative Crime & Community Safety Lead Member for Local Councils
YLCA advise of the appointment of Crime and Community Safety Lead Member for Local Councils in South Yorks. This is a new initiative open for interested persons to become involved.
RESOLVED to discuss at the April parish council meeting.

SNT monthly report for February received together with Shift Pattern from November 2013 to end 2014. An officer will be present at the May parish council meeting.

5

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 18 FEBRUARY
RESOLVED the minutes of the last meeting be approved as a true record and signed by the Chairman.

6

MATTERS ARISING FROM LAST MEETING
Dog Watch system
DMBC advises there is no such scheme in the Borough but if the resident concerned wished to set up a group, then support would be given. The Clerk has advised the resident accordingly.

Litter, Old Bawtry Road
Mr Racjan, DMBC, advised the unpaid workers cleansed the area on 7 March.

Refuse - land at r/o 57 Lower Pasture
DMBC officer visited on 31 January and spoke with owner of the bumper business who has relocated but did admit the bumpers had been moved about, although subsequently removed.

Organisation Chart
Chart received from DMBC showing local officers/responsibilities – circulated to all members.

Response from DMBC Planning re properties at Old Bawtry Road
DMBC advise it has not been made aware of any activities/demolition.

Tree blown down over footpath, Bawtry Road
DMBC officer had taken photographs and relevant team has now removed the tree.

Potholes, Bawtry Road, near to entrance of Lafarge
DMBC has allocated no 73818 to the complaint which has been forwarded to Highways.

Footpath, r/o St Oswalds, inspection of trees
Tree Officer has raised ticket to remove windblown tree and also for tidy up work along the pathway to be implemented.

Wroot Road, increased activity, HGVs
DMBC is issuing works for advisory 20mph speed limit during school start/finish times but cannot advise of timescales as is dependent on when an electrical supply can be provided. Whilst this will not prevent HGVs using Wroot Road as they are entitled so to do, it will encourage drivers to travel at the lower speed as well as raising awareness that pupils and parents will be in the vicinity.

Finningley Post Office, suggestion for notice board siting
RESOLVED to discuss further when development commences.

Network Rail/Cogitamus attendance at Parish Council/public meeting
Pending.

7

ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
A resident asked if members could visit the Abbey Fields area during the next Highways & Footpaths patrol. The chairman advised that all areas are covered during these visits including Abbey Fields. It was agreed that a Patrol would be organised in the near future.

8

ISSUES RELATING TO JOINT PLAYING FIELD
S106 Monies – Interest DMBC advises with the £109m cuts the Council is exploring multiple ways of identifying savings the s106 interest is an option, but the legality of this option is extremely complex so no decision has yet been made. The parish council will be updated.

9

ISSUES RELATING TO VILLAGE HALL
Messrs Hirst Conservation advise a price per sqmetre per application to remove modern paints can be provided and one should suffice. However there would need to be protection of adjacent surfaces, windows etc in addition. If in the area the company will call and have a look without incurring any fee. Images with overall measurements are requested which would allow them to provide budget figures.
Cllr Lindley was thanked for taking photographs as was Cllr Elder for taking measurements.
RESOLVED this information be forwarded to MessrsHirst Conservation with a request for a price for cleaning.

10

ISSUES RELATING TO POND
Update from AES Europe
RESOLVED to advise AES Europe that the issue of the rating of the pump motor is now resolved, but an update is required on when the new reed beds will be available for planting.

Section 106 Monies
Area Manager is processing payment but asks for clarification re ‘procurement’, ie what procurement activity was carried out by the parish council for the work at the pond.
The Clerk advised she has sought clarification from the Area Manager as to exactly what information he requires.

11

ALLOTMENTS PROVISION
Robin Hood Airport reiterates safety of aircraft is of paramount importance and will not support anything which gives rise to an increased likelihood of a bird strike.
Cllr Lifsey advised – as a resident – he had a recent meeting with officials at the Airport which was most helpful. He was given the contact details of a company which could assist in negotiations between the airport and the parish council.
RESOLVED to get in touch with the company for further information and to ask for costings with regard to the service provided.

12

FINANCIAL MATTERS
A) Approval of BIB payments
104.07 NPower (pond) BIB.156
  27.23 C Hampson (Newsletter printing) BIB.158
115.00 YLCA (Chairman’s course at York – January 2014) BIB.159
115.00 Communicorp (Clerk/Councils Direct, renewal) BIB.160
115.00 Open Spaces Society (membership renewal) BIB.161

 

Subscription renewal, Open Spaces Society
Subscription renewal, Clerks & Councils Direct
RESOLVED to continue with the subscriptions for both of the above.

13

TO DISCUSS FINAL DRAFT FOR NEW STANDING ORDERS
All members were circulated with copies of the draft standing orders as per advice from YLCA.
RESOLVED these be adopted with effect from 1 April 2014.

14

PLANNING ISSUES
a) Update from Cllr Lifsey following his presentation to the Planning Committee on 4 March, 13/00531/TIP
Cllr Lifsey gave a report on the meeting when he addressed the Planning Committee and highlighted the concerns of residents and the parish council. However, the Planning Committee had approved the application and a site meeting was not suggested.
Cllr Johnson advised that although approval had been given, nonetheless the various stringent conditions put forward by the Planning Officers were approved by Committee.
A vote of thanks was given to Cllr Lifsey for his hard work in this matter.

b) Bury Farm Development S106 officer has spoken with SYPTE and it has been confirmed that the invoice for the Travelmaster bus passes to David Wilson Homes was raised in January. However, this has not yet been paid. DMBC will chase this payment and once received a bus pass will be issued to every resident on site.

c) Ash Holt Site – Car parts business
It was reported that a potential environmental issue exists at the business where vehicles are demolished/exported etc as there is glass inside, and outside, on the ground. Also various liquids are present on the floor/ground, e.g. oil etc, could be entering the water table.
RESOLVED to bring the concerns to the attention of DMBC Environmental Services.

15

REPORT ON PC JCC MEETING HELD 11.3.14
Cllr Johnson attended and reported thereon, notes having been circulated to all members.Cllr Lifsey thanked the Chairman for an interesting report.

16

UPDATE RE REGISTRATION OF GREENS
MessrsWarings have been requested to deal with the issue prior to the meeting, in view of the fact that funds for solicitors’ fees are included in this and next year’s budget.
RESOLVED to approve the decision by the clerk in retrospect.

17

TO CONSIDER MANAGEMENT OF TREES IN THE VILLAGE
It was felt that the trees in the village should be monitored for any work required, particularly those on the village greens.
RESOLVED initially to attend to the willow trees and other trees surrounding the pond and to invite contractors to meet with Cllrs Johnson, Elder, Lifsey and Mrs Lindley on site to discuss work required.

18

COMMUNITY INFRASTRUCTURE LEVY
Information from YLCA circulated to all members – this matter was also discussed at the PC JCC meeting. DMBC has no plans to introduce the Levy at the present time. Cllr Lifsey’s comment about the proposed differential in distribution of Levy to parish councils with/without a Neighbourhood Plan was noted.

19

HIGHWAY ISSUES
Wroot Road/Bank End Road
RESOLVED to bring to DMBC’s attention repairs which are required to the surface at this location and also hedgerows which protrude onto the highway.

Grassed triangle near pond
It was pointed out that kerbing stones have been laid separating a resident’s driveway from the triangle access road.
RESOLVED that Cllr Lifsey discusses this matter with the resident concerned.

20

WEBSITE ISSUES
Cllr Lindley will upload the February minutes, together with the March newsletter, onto the council’s website.

21

TO RECEIVE AND NOTE CORRESPONDENCE
Consultation on Openness of Local Government Bodies Regulations 2014
Closing date for comments was by 6 March. No comments were submitted by the parish council. Website to view the Act/Regulations is:
www.legislation.gov.uk/ukpga/2014/2/pdfs/ukpga_20140002_en.pdf

S.40 of the Act gives power to the Secretary of State to make regulations about filming and use of social media at council meetings and recording of decisions taken by councils.

Housing Strategy
DMBC to undertake extensive consultation and ask for views from consultees re long term and short term housing related priorities. Website:
www.doncaster.gov.uk/sections/housing/ourhousingplans/Housing_Strategy_Consultation.aspx
RESOLVED to note the information.

Local Audit and Accountability Act – DCLG Update
Information re closure of Audit Commission and in its place is created a new Framework for Local Audit, ie parish councils can themselves decide how to procure their own audit services from 2017.
RESOLVED to note the information.

Repeal of s150(5) of LGA 1972
Information received that the Govt will shortly be making an announcement repealing the statutory requirement for 2 elected members to sign cheques and other orders for payment. Consequently financial regulations are in the process of being revised and will be issued in the very near future.
RESOLVED to discuss at April meeting as the Clerk advised further information will be available from YLCA in order to carry out the usual annual review of Financial Regulations.

Track, r/o St Oswald’s Close
The Finningley Village Community Group has contacted DMBC re ownership of the above track.
RESOLVED to note the information.

Highway Maintenance work, junction of Wroot Road/Bank End Road to the quarry
Wroot Parish Council asks if Finningley members would be prepared to attend a meeting with Wroot Parish Councillors and DMBC Officers, as maintenance work is required at this location.
RESOLVED to advise that members would be pleased to attend and also Finningley PC has raised the issue.

22

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY, 15 APRIL 2014, AT 7 PM IN THE VILLAGE HALL, FINNINGLEY.

 

The meeting closed at 9.20pm.

 


Chairman: ……………………………………………………