Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 21st JANUARY 2014 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), A Elder, Mrs I Batunas, B W Lifsey, D Lindley, Mrs M Lindley, E Tatton-Kelly
Mrs J Worthington, Clerk

IN ATTENDANCE:

3 residents present
Two residents raised issues regarding the WWII Event in May 2014, and dog fouling on the joint playing field. See item 7.

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO RECEIVE/ACCEPT APOLOGIES
All members present.

2

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr Mrs Batunas declared an interest in item 8
Cllr Johnson declared an interest in item 8
Cllr Elder declared an interest in item 9
Cllr Lifsey declared an interest in item 9
Cllr Mrs Batunas declared an interest in item 9
Cllrs D Lindley and Mrs M Lindley each declared an interest in item 20.

3

REPORT FROM WARD COUNCILLORS
No ward member in attendance and no reports received.
RESOLVED to contact the three ward members expressing concerns that the litter bins at the viewing area at the top of Old Bawtry Road are full and overflowing, with debris in the hedge, asking that clearance takes place on a more regular basis. (See item 19) Also to copy in Robin Hood Airport and Mr S Racjan, DMBC.

4

POLICING ISSUES
SNT Bulletin for December received
No reports included for Finningley village.
South SNA Monthly Report 1.12 to 31.12.13
Next PACT meeting will be held at Kilham Hall, Branton on 18 February from 10.30am.

5

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 17 DECEMBER
RESOLVED the minutes be signed as a true record.

6

MATTERS ARISING FROM LAST MEETING
Response re Trinity Gate footpath and Blenheim Drive/Wellington Drive
Senior Planning Officer advises the developer fully intends to lay the footpath to the boundary with Blenheim Drive when the open space provision is implemented. There is a trigger tied into the legal agreement to ensure the work is carried out.
With regard to the connection of the footpath through to Blenheim Drive, the boundary/land at the other side of the boundary is not within the developer’s or DMBC’s ownership. DMBC is currently awaiting the result of a further, more detailed land registry search so any options can be investigated. Cllr Tatton-Kelly offered to pursue the issue with an officer at DMBC.
The footpath on Old Bawtry Road is also to be implemented however no timescale has been given. Discussions are ongoing with the developer to resolve these matters and details will be passed on to the parish council.
RESOLVED to forward photograph taken showing planting has taken place alongside the grass verge, thus there is no indication that a path is being implemented, and pointing out that members are unhappy with the responses received and suggest a meeting on site to discuss the matter further.

HGVs along Wroot Road, update from DMBC
The 30mph limit will still stand from a legal perspective and is still the official speed limit. The reduction to 20mph is an educational tool to encourage drivers to reduce their speeds when in operation. This advisory will not have any impact on the school crossing patrol. Work on designing and arranging the electrical suppy will begin in January.

Reply from Yorkshire Aggregates Ltd
Company apologises for HGV’s travelling along Wroot Road, particularly at school times. Each driver has been asked not to use this road at any time. There are real time tracking devices which will be monitored closely. The use of Wroot Road quarry site has reduced significantly as operations have moved to Armthorpe.
Cllr Lifsey highlighted members’ attention to a Notice in the Doncaster Free Press – Goods Vehicle Operator’s Licence – which referred to a proposal to change the existing licence to keep an extra 9 goods vehicles and 0 trailers at the operating centre at Wroot Road Quarry, Finningley.
RESOLVED to point this out to Yorkshire Aggregates Ltd and ask for their comments.

7

ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
WWII Event - A member of the Finningley Village Community Group advised that for the WWII event in May, it will be necessary to park vehicles etc in the village. Three sites were suggested and discussed. Members were not in favour of utilising the village green due to road safety aspects and if the Group wishes to use the grassed area near Blenheim Drive then DMBC should be contacted for consent.
RESOLVED that the Group could utilise the Village Hall car park.

Dog Fouling, Joint Playing Field – suggestion that notices could be erected on the wall to the area. As this is within Blaxton Parish it was agreed the matter be referred to the Blaxton Parish Council by Cllr Johnson.

8

ISSUES RELATING TO JOINT PLAYING FIELD
Reply from s106 Officer, Christian Foster
SSAR – Mr Foster is liaising with Area Manager and a meeting is due to take place with ward members, after which feedback will be given to the parish council.

9

ISSUES RELATING TO VILLAGE HALL
Outside brickwork
Samples taken by Cllr Elder despatched to Hirst Conservation and information awaited

Village Hall Hirers’ Agreement
Clerk obtained information from RAY which has been passed on to Mrs McNulty and issue is now resolved. Cllr Lifsey expressed thanks to the Clerk for her assistance.

10

ISSUES RELATING TO POND
Response from AES Europe
Still waiting for reply from contact in China.

Doncaster Electrical Services
Cllr Lindley advises liaison has taken place with DES who confirms contactor is installed and battery in back of timer is charged by mains. It is confirmed that the work is as per the parish council’s original request.

Heating in electricity box (and other measures to reduce condensation)
RESOLVED to monitor for a year, ie beginning of December, during which time Cllr Lifsey will carry out frequent checks.

Press release, and photographs taken at Pond on 13 January
Members attended for the photographic session, along with Mr D McCormack from Lafarge.

Work to path carried out by D Atkin
It was stated by members that the work has been carried out in a very satisfactory manner and the invoice could be processed. The Clerk stated that Mr Atkin had been requested to provide details of his business account but had not done so to date.
RESOLVED to thank Mr Levine for allowing the equipment to be sited on his land whilst the works were carried out.

11

ALLOTMENTS PROVISION
RHA advise anything acting as an attractant for bids will be discouraged but liaison is taking place and feedback will be given.
RESOLVED to request update from RHA, pointing out the proposed area is on the outskirts of the parish and, there are hundreds of rooks roosting on wires along Thorne Road directly under flight path. On that basis the proposed location should provide no immediate danger to aircraft.

12

FINANCIAL MATTERS

A) Approval of BIB payments
49.60 YLCA (Local Councils Explained book) BIB.145
36.00 Bawtry Town Council (error corrected, H&S Seminar at
High Melton, Sept 2013)
BIB.146
21.25 Mat & Mouse (part of invoice for repairs to computer) BIB.147
15.52 DMBC (Litter bin cleansing/emptying, Pond) BIB.148
131.47 DMBC (Cleaning/disinfect/clearing, dog bin corner Chapel Lane) BIB.149
302.80 HMRC (tax qtr ending 31.12.13) BIB.150

B) Signing of cheques
£ 35.00 Rural Action Yorkshire (annual membership) 100791
£ 1494.00 G Atkin (Acorn Garden Services) work, pond path 100792

 

Quarterly audit presentation
The Clerk presented the quarterly audit for verification and signing.

13

CONFIRMATION OF PRECEPT FOR 2014/15
YLCA advise Government Statement re localisation of council tax support grant, ie billing authorities will continue to carry on passing the support to town/parish councils to help mitigate any reduction in the tax base due to the local council tax support scheme.
Precept proposed at December meeting: £22,116.00.
RESOLVED to forward the Precept form to DMBC.

14

PLANNING ISSUES
a) Applications
13/02594/ADV Retrospective display of 2 non-illuminated hoarding signs, Sky Business Park, Delta Court, Auckley
Due to timescale Clerk advised, after consultation with Chairman, no objections.

13/02683/FUL erection of 8 detached dwellings and associated garages on approx. 0.4ha of land, Land east of Bawtry Road, Finningley
RESOLVED to point out that the 30mph speed limit is almost at the entrance to the site and should be moved back in the interest of safety. On site parking within the development is restricted and thus there is a temptation for visitors to park on Bawtry Road, which again could cause a dangerous situation. It is also felt there are too many houses for the size of the proposed site. Finally the question is asked: Is this inside or outside the building line?

13/02183/FUL – erection of pitched roof ext and single storey ext to rear to form convenience store with post office and apartment over, following demolition of existing rear conservatory, Post Office, Station Road, Blaxton
RESOLVED to raise no objections but to comment the signage spoils the ambience of area.

b) DMBC Decision Notices
13/02508/FUL 17 Pickle Wood Court – domestic extension – GRANTED
13/02354/FUL Manor House Farm, The Green – domestic extension - GRANTED
RESOLVED to note the information.

c) Concerns from FVCG re felling of tree at The Old Bakery
Matter referred to DMBC following concern received from Finningley Village Community Group.
Tree Officer has the matter in hand.
RESOLVED to note the information.

d) Inert Waste Station, Bank End Road
DMBC advise it is likely the application will be considered at the February meeting of the Planning Committee.

e) C&G Training, Bank End Road
DMBC advise as long as buildings are located within the quarry consented area then permission is not required.

f) Rotherham Sand & Gravel
DMBC currently negotiating improved access.
RESOLVED to note the above replies.

15

UPDATE RE REGISTRATION OF GREENS - Pending Messrs Warings.

16

TO APPOINT INTERNAL AUDITOR FOR 2013/14
Parish Cllr I Swainston, former DMBC Officer, has indicated he will carry out the internal audit.
RESOLVED to that Cllr Swainston acts as Internal Auditor for 2013/14.

17

TO FURTHER DISCUSS AND AGREE REVISED STANDING ORDERS – YLCA
Some comments put forward by Chairman and Cllr Lindley.
RESOLVED the draft be put to the March parish council meeting for adoption in April.

18

FUNCTIONS – DMBC OFFICERS
RESOLVED to ask DMBC for an up to date organisation chart for the area, showing duties and responsibilities of the various officers.

19

HIGHWAY ISSUES
Proposed Community Cleanse - Refuse, Old Bawtry Road, adjacent Airport perimeter
Stronger Communities Officer wishes to explore the possibility of working with landowners, community groups and interested volunteers. DMBC will periodically remove waste if collected by volunteers and will work alongside those who give up some time for the good of the wider communities. The Finningley Village Community Group is aware of the enquiries and the Clerk has posted a Notice on the board.

Refuse, land at rear of 57 Lower Pasture – a photograph had been taken showing material dumped on land at the rear of the property.
RESOLVED to contact Environmental Services re clearance and the possibility of ascertaining who has deposited the material.

20

WEBSITE ISSUES
Cllr Lindley is to upload the December minutes.

21

TO RECEIVE AND NOTE CORRESPONDENCE
YLCA – Guidance for councils on weekly bin collection via Eric Pickles
RESOLVED to circulate in the usual manner.

Season’s Greetings, and thanks for supporting speed limit outside school, from Rt Hon Caroline Flint MP
RESOLVED to note the information.

White Rose Update – issue 4/13 December 2013
YLCA Bulletin – w.c. 23 December
ROWIP (public rights of way improvement plan) – draft received from DMBC
RESOLVED tocirculate all the above in the usual manner for any comment at a later meeting.

PAGS (POSITIVE ACTION GROUPS) – DONCASTER COUNCIL
Information that an officer is looking at setting up PAGS- a group of people who work for the communities in either a voluntary or paid capacity to meet on a monthly basis to discuss the possibility of arranging and facilitating activities which will benefit the community.
RESOLVED to circulate in the usual manner for later comment.

NETWORK RAIL PROJECT – STAKEHOLDER GROUP MEETING 11.2.14
Information from Cogitamus has been circulated to all members inviting them to attend the above meeting at Spalding. The Clerk advised the company that members could not attend and asked if a venue could be found nearer the parish. The response is that this suggestion will be taken into consideration.

DMBC BUDGET PROPOSALS
Concerns expressed that a number of Residential Homes in the Borough are to be closed in view of budget cuts having to be made.
RESOLVED to contact DMBC asking what provision will be made for the residents already residing in the various Homes, in order that members can answer concerns put by any residents.

22

REPORT ON CHAIRS’ SEMINAR, 15 JANUARY AT ROYAL YORK HOTEL
Cllr Johnson attended and reported on items discussed. Some information has been
forwarded to members and YLCA will email all the information in due course.

23

TO CONFIRM DATE OF NEXT MEETING
Tuesday 18 February at 7pm in the Village Hall, Finningley


The meeting closed at 9.30 pm.

Chairman: ……………………………………………………