Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 17th DECEMBER 2013 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), A Elder, Mrs I Batunas, B W Lifsey, D Lindley, Mrs M Lindley, E Tatton-Kelly
Mrs J Worthington, Clerk

IN ATTENDANCE:

 

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO RECEIVE/ACCEPT APOLOGIES
All members present.

2

DECLARATIONS OF OTHER INTERESTS AND ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr Johnson declared an interest in item 8
Cllr Mrs Batunas declared interests in items 8 and 11.
Cllr Elder declared an interest in item 9.
Cllr Lifsey declared an interest in item 9
Cllr Mrs M Lindley and D Lindley each declared interests in item 21.

3

REPORT FROM WARD COUNCILLORS
No ward member present.

4

POLICING ISSUES
SNA Monthly report received for November. No issues listed for Finningley parish.

5

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 19 NOVEMBER
RESOLVED the minutes be approved as a true record and signed by the Chairman.

6

MATTERS ARISING FROM LAST MEETING
a) Response from Cllr R A Jones
The councillor advises that the first sentence of his original email puts the Ward issue into context.
RESOLVED to note the information.

b) Response re Trinity Gate footpath
Planner Officer advises there is no further update since previous enquiry other than DMBC has made contact with the developer who is looking into the details.
RESOLVED to request that Planning Dept presses the developer for a response prior to construction staff leaving the site, and copy in ward members.
RESOLVED to ask, as the area is now cleared, if progress can be made to open access in accordance with planning condition, re footpath Blenheim Drive/Wellington Drive.

c) HGVs along Wroot Road, update from DMBC
It is proposed to introduce an advisory speed limit at the above location. Due to the road classification and the need to maintain traffic flow, minimise congestion and delay outside of school travel times, it is felt an advisory speed limit from 30mph to 20mph, by means of appropriate signing, would be the most suitable method. This would be in operation when flashing amber warning lights are illuminated.
RESOLVED to advise that the parish council is pleased with the proposal, provided this is in addition to, and not at the expense of, the School Crossing Patrol facility. Also to ask whether this is advisory or legally enforceable when the sign is working.

d) Highway issues reported to DMBC
DMBC has reported issues to the relevant teams and reference numbers have been issued:
59112 for Wroot Road scarring of surface; 59116 for debris on Wroot Road; 59118 for overgrowing grass onto footpaths; and 59123 for dog fouling.
RESOLVED to note the information.

7

ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
No residents present.

8

ISSUES RELATING TO JOINT PLAYING FIELD
a) Report on meeting with s106 Officer at Civic Office – 29.11.13, attended by the Chairman, the Clerk and Clerk to Blaxton Parish Council.
The Chairman reported on the Meeting which was very informative, and circulated information to members.
RESOLVED to contact the s106 team leader Christian Foster to ask at what stage Ward Members will need to be contacted, either by the parish councils or Joint Playing Field Committee.

b) To agree who should pursue the submission of SSAR to DMBC, ie the Parish Councils or the Joint Playing Field Association
Cllr Johnson has prepared the SSAR which has subsequently been forwarded to the s106 team. However, it was noted that at some stage it will be necessary to discuss which body receives the money, ie the parish council or the Joint Playing Field Committee.

c) Report on meeting at Mansion House, 2 December, to discuss services provided by DMBC attended by Chairman and Clerk
The Chairman reported on the meeting. He discussed with Building Services Officer the pavilion issue and the Officer is looking into the possibility of DMBC building the pavilion. The Officer will look in detail at issues raised by the Quantity Surveyor at no charge. Thus further information is awaited.

9

ISSUES RELATING TO VILLAGE HALL
Outside brickwork– Following the meeting with Mr Thomas, DMBC, Hirst Conservation advises that the cost per sample is £220 regardless of how many layers it contains.
RESOLVED that samples be taken and forwarded to Hirst conservation.
Cllr Elder was thanked for his offer to obtain these samples.
It was pointed out by Cllr Mrs Lindley that a Lottery Fund application could be a possibility for the future.

10

ISSUES RELATING TO POND
a) Doncaster Electrical Services re pond electrics
DES has installed Programmer and Contactor. Chairman and Cllr Lindley previously agreed the work to be satisfactory in order for the invoice to be paid.
It was pointed out at the meeting that the unit fitted has no back-up battery charging facility and no relay/contactor fitted. Cllr Lifsey has supplied DES with a drawing of what should and should not be installed. It was pointed out also that condensation still exists in the cabinet.
RESOLVED to contact DES re a meeting with Cllrs Lifsey and Lindley to discuss the issue.

b) LaFarge Metal Plaque – DET Matlock
DET Matlock has advised there is no objection to the plaque being sited in the notice board adjacent to the pond.

c) AES Europe
Cllr Lindley has contacted AES re time switch and requests information regarding motor rating both continuous and starting.
RESOLVED to request update on this issue.

d) Vegetation in Pond
It was pointed out there is still some vegetation in the pond.
RESOLVED to monitor the situation for the time being.

11

ALLOTMENTS PROVISION
Pending information from Robin Hood Airport re an alternative site previously identified.
RESOLVED to ask if the matter has been discussed and the outcome.

12

FINANCIAL MATTERS
A) Approval of BIB payments
105.17 Doncaster Elec Services (programmer/contactor for pond pump) BIB.143

B) Signing of Cheques
£ 27.23 C Hampson (printing of December newsletter)
100789
£ 82.50 SLCC (half cost of annual membership fee for Clerk) 100790

13

BUDGET/PRECEPT FOR 2014/15
a) Update on meeting held at Civic Office on 26/11/13
The chairman reported on the meeting when DMBC gave information on budgets for 2014/15 and explained the situation with regard to how the precept will be arrived at in relation to the number of Band D properties. An announcement is still awaited from the Government, as earlier identified, with regard to the capping for precepts by parish/town councils as, if by more than 2%, this could trigger an expensive referendum.

b) Budget information for 2014/15
The Clerk submitted relevant papers with the agenda and each heading was discussed in detail. The budget was agreed with few amendments and final papers will be distributed to members with the next agenda.
RESOLVED that the precept for 2014/15 would be £22,116 (less £906 ie £21,210 with the balance made via DMBC) but this to be finally confirmed at the January meeting, following the expected announcement due later this month.

14

ELECTORAL REVIEW OF DONCASTER
Information from Boundary Commission - re start of a consultation on new Ward boundaries. Representations to be made through:
http://consultation.lgbce.org.uk and requested by 3 February.
RESOLVED to comment as follows as per chairman’s draft:-

Finningley is a village – it shares more in common with neighbouring villages than with local towns. Being in the same ward as Blaxton, Auckley, Branton, Old Cantley, Austerfield and Bawtry, is more likely to provide the best representation than if it were included in a Ward with a dominant partner, for example large towns similar to Rossington, Hatfield, Armthorpe or Bessacarr.
Finningley residents support shops and businesses in neighbouring villages, e.g. Auckley and Bawtry, but generally travel to supermarkets for their main shopping.

15

PLANNING ISSUES
a) Applications - 13/02508/FUL pitched roof porch ext to front and single storey pitched roof ext to side, 17 Pickle Wood Court, Finningley
RESOLVED to raise no objections.

b) DMBC Green Infrastructure Strategy
Information available on website http://www.doncaster.gov.uk/greeninfrastructure
RESOLVED to submit comments as drafted by the Chairman:
The parish council fully supports the preservation of green spaces, especially those in and surrounding the village, which provide for the mitigation of industrial noise pollution, the reduction of traffic noise and exhaust pollution, provides opportunities for sport & recreation and protection and enhancement of or our historic and natural environment.

c) Information from Planning Section re how to make valid comments on applications and procedure for determination etc
Information to be circulated in usual normal manner.

d) C&G Training, Bank End Road
It was reported that the firm is now advertising on site with a number of large notices, ie Construction Training.
RESOLVED to refer the matter to Planning Dept as no application has been received.

e) Jedidah, Bank End Road
Cllr Lifsey advised that it is likely an application will be discussed by Planning Committee on 7 January and the Clerk advised that, to date, no notification had been received from DMBC.
RESOLVED that Cllr Lifsey could address the Planning Committee on behalf of the parish council as well as a resident and that, if the application is received prior to the next parish council meeting, then a special meeting will be convened.

16

UPDATE RE REGISTRATION OF GREENS
Messrs Waring, Solicitors advise they may not be able to deal with the issue until February.
RESOLVED to respond expressing disappointment as it was they who first advised a change in the law would be effective in 2013.

17

TO APPOINT INTERNAL AUDITOR FOR 2013/14
The current auditor is not available for carry out this and future year’s audit.
RESOLVED to approach parish councillor and ex DMBC Officer, Mr I Swainston.

18

FUTURE OF LOCAL AUDIT – DRAFT REGULATIONS CONSULTATION, INFORMATION FROM YLCA
Attached with the agenda but it was noted the closing date is 20 December.
RESOLVED to respond stating the parish council agrees scrutiny on public spending should be the norm, particularly with regard to costs in relation to expenses, currently less than 2%.

19

MEETING HELD AT VILLAGE HALL ORGANISED BY FIRST BUSES
Report from Cllrs Johnson and Lifsey who attended the meeting along with Cllrs Mrs Lindley, D Lindley, Mrs I Batunas and Eric Tatton-Kelly. First buses were asked about re-routing and this is to be discussed and follow up will be given. Questions by those present were noted and feedback will be given around April.

 

RESOLVED TO SUSPEND STANDING ORDER 1z IN ORDER TO ALLOW TIME FOR THE REMAINDER OF THE BUSINESS TO BE TRANSACTED, IE 5 MINUTES

20

HIGHWAY ISSUES TO BE REPORTED TO DMBC
Tyres dumped at Wroot Road
The Clerk reported in between meetings and advised DMBC will make arrangements to remove.

21

WEBSITE ISSUES
The November minutes will be forwarded to Cllr Lindley for uploading.
Thanks were expressed to Cllr Lindley for his work in maintaining the website.

22

NEWSLETTER
The final draft has been agreed by all members and Newsletter printed for
distribution by members.

23

REPORT ON AIRPORT COMMUNITY SUB COMMITTEE
Cllr Mrs Lindley attended and gave a brief report. Minutes will be available for perusal in due course.

24

TO RECEIVE AND NOTE CORRESPONDENCE
RTA 1984 – Temporary restrictions
DMBC advises of road closure to ensure safety of public and workforce whilst essential railtrack safety/maintenance is carried out at Station Road crossing.

25

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 21 JANUARY 2014, AT 7PM VILLAGE HALL, FINNINGLEY

 


The meeting ended at 10.05pm.

Chairman: ……………………………………………………