Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 15th OCTOBER 2013 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), A Elder, Mrs I Batunas, B W Lifsey, D Lindley, Mrs M Lindley, E Tatton-Keilly
Mrs J Worthington, Clerk

IN ATTENDANCE:

Ward Cllr Mrs P Schofield
1 resident

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO RECEIVE/ACCEPT APOLOGIES - All present.

2

DECLARATIONS OF OTHER INTERESTS & ANY UPDATES TO EXISTING MEMBERS’ INTERESTS
Cllr Johnson declared an interest in item 8.
Cllr MrsBatunas declared an interest in item 8.
Cllr Lifsey declared an interest in item 9.
Cllr Elder declared interests in item 9.
Cllrs D and Mrs M Lindley declared an interest in item 19.

3

REPORT FROM WARD COUNCILLOR
Cllr Mrs Schofield gave an update on DMBC budgets as £109m has to be saved over next 3 years, with £38m in financial year 2014/15.
The boundary commission is currently considering proposals to reduce the number of councillors and later will debate boundary changes in the borough.

4

POLICING ISSUES
SNA Report for September received – one instance of theft from motor vehicle and 1 burglary other reported.

5

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 17/9/13
RESOLVED the minutes be approved as a true record and signed by the Chairman.

6

MATTERS ARISING FROM LAST MEETING
a) Response re Trinity Gate footpath
DMBC Highways advise the Planning Officer is liaising with the developer and an update will be given in due course.
RESOLVED to point out to Planning Dept that there does not appear to be have been consent given for the fencing which has been erected with advertising signage. Also to again express concerns regarding the footpath provision which, it has been stated previously, cannot be commenced until the development is completed. Further to request update on pedestrian pathway provision between the fence (Bury Farm) and parallel with Blenheim Drive.

b) Reply from ward members, Skip provision
Ward members advise there is no funding allocation, thus skip provision would need to be funded by parish/town councils. However, in addition there would be a further cost for sorting out the various material deposited after the skip is collected.
RESOLVED to note the information and to relay this information in the next newsletter.

c) Reply from Cllr Mrs Woodcock schedule for clearing rubbish, Old Bawtry Road
Cllr Mrs Woodcock advised that it is hoped there will be a regular schedule in this regard.

d) Reply from DMBC re pathway outside properties 3-3b Lindley Road
DMBC advise the footpath is not a DMBC adopted footpath, being part of the development. It appears to be in good condition so, on this occasion, no action can be taken.
RESOLVED to seek clarification as to who is responsible for the footpath, e.g. the Householders or Developer.

e) Highway issues previously raised with DMBC
Grounds maintenance team made aware of issues when grass cutting near pond.
Litter on Wroot Road was to be removed by end September.
RESOLVED to advise DMBC that this is still in situ.

7

ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
There were no issues which required action by the parish council.

8

ISSUES RELATING TO JOINT PLAYING FIELD
It was reported that the next meeting of the Committee will be held early November when it is expected to have detailed costings for the new Pavilion.

9

ISSUES RELATING TO VILLAGE HALL
a) Update from RAY regarding amendments to original License Agreement
RAY advise it is in order to attach amendments to the original agreement.
RESOLVED to proceed with the Amendments as follows, to be signed by the Clerk & witnessed and signed by the Secretary of the Committee and witnessed:-

Clause 2: Amendment: Delete "2007" and add "each subsequent year"
Sub Clause 3c: Amendment:
i) Keep the interior of said building in a good and satisfactory state of repair
ii) Maintain the interior of the outdoor enclosed play area located at the side of the toilet block in a fit and proper condition
iii) The shed located at the rear of the toilet block and to the side of the kitchen, together with its contents, is the property of the parish council and, as such, the responsibility for the upkeep of the said shed lies with the parish council

b) Reply from Messrs Wilkinson re work to outside brickwork
The company advises that the work was guaranteed for one year and is thus now out of date. It was pointed out that the paint is peeling off but is not deteriorating to the same degree on the ‘newer’ part of the building, thus the paint may not be compatible with the brickwork.
RESOLVED:
• to discuss this issue in the Spring and meanwhile monitor
• to seek advice from DMBC/English Heritage regarding ‘redecoration’ of external brickwork

10

ISSUES RELATING TO POND
a) To consider quotations received for pathway provision
Messrs Walkers advise that they do not deal with Bodpave products.
Other quotations received from G Atkin (Acorn Gardening Services) and AES Europe awaited.

b) Resident offered 6 ducks for the pond
RESOLVED that ducks are not introduced into the pond.

c) Reply from AES re introduction of fish
AES do not advocate goldfish and carp. Native species are suggested: roach, rudd etc.
RESOLVED not to proceed with the introduction of fish.

d) To consider camera provision
It was suggested at an earlier meeting this issue would be re-visited.
RESOLVED to proceed with camera provision and warning notices.
Cllrs Johnson and Elder kindly offered to source a suitable unit.

e) Price from Doncaster Electrical Services re pond electrics
Doncaster Electrical Services advise cost of upgrading existing electro mechanical timer to electronic timer operation would be £87.64 plus vat.
RESOLVED to accept price provided all inclusive and there is battery back-up provision

f) Balance due from DET Matlock on grant paid
The Clerk advised that 2 forms have been submitted as requested and a further completed and returned, subsequently the balance in the sum of £681.36 has been received and banked. It is likely a visit will be made to view the pond by an office from DET in the near future. Meanwhile DET has supplied a suitable plaque which Cllr Elder kindly offered to erect when members have agreed a suitable spot. The Clerk was thanked for the work involved.

g) Blanket weed
RESOLVED to monitor over winter months.

11

ALLOTMENTS PROVISION
Update from DMBC, MessrsMell proposed development and possible inclusion of allotments
Planning Policy Manager advised that the Core Strategy identifies Finningley as a Defined Village and indicates only quality infill development within existing settlement limits. Thus this site is a departure from the Core Strategy which means it is unlikely that the application would be supported. Re the Sites & Policies Development Plan, it is also unlikely the application would be supported. However, all representations made will be sent to a Government Inspector who will assess the plan in light of comments and whose approval is required before the Plan is adopted. However, there may be other ways in which the site could come forward, e.g. a Neighbourhood Plan could be initiated by the parish council. A general discussion followed on the best way forward in order to achieve a result.
RESOLVED: Cllrs Johnson, Lifsey and Mrs Batunas visit local farms/businesses to ascertain if they have any areas which could be given over to provide allotments possibly on a Lease basis.
Also DMBC to be advised that information from Community Profile document states Bank End play area is in Finningley when in fact it is in Blaxton parish.

12

FINANCIAL MATTERS
a) Approval of BIB payments
348.31 AES Europe (Application of Siltex, pond) BIB.129
 75.00 YLCA (Seminar Learning Procedures/Legalities 1.10.13, Chairman and half cost of Clerk’s fee) BIB.130
 15.52 DMBC (Emptying litter bin at pond) BIB.131
131.47 DMBC (Empty dog bin, corner Chapel Lane) BIB.132
305.60 HMRC (tax qtr ending September) BIB.133

 

b) Quarterly Audit to 30.9.13
The Clerk presented the Quarterly Audit for authorisation by Council auditors.

c) Maintenance quotation, flowers beds, holly hedge
Need A Hand Ltd has submitted quotation as follows:
• Flower beds £60 per visit, one visit every 4 weeks from beginning of April to end September
• Trimming to top and side Holly Hedge, annual visit £85.00
• Strimming grass adjacent to car park £35 per visit
• Attention of weeds in village hall car park £30 per visit
RESOLVED to approve the quotations.

d) Removal of weeds in village hall car park
RESOLVED to accept price of £30 for the above at the earliest opportunity.

13

PLANNING ISSUES
DMBC Decision Notices
13/01158/FUL – change of use of land from quarry to livery yard and equine grazing inc erection of stable barn, land off Bank End Quarry, for Jedidah Ltd. - GRANTED subject to certain conditions.

14

UPDATE RE REGISTRATION OF GREENS
RESOLVED to contact Messrs Warings to seek assistance in pursuing the issue further, together with an estimate of the cost.

15

NEWSLETTERS
a) To agree procedure for approving content of newsletters
RESOLVED that the Chairman (Cllr Johnson) drafts the Newsletters and forward to all Members, and ultimately he has the final decision after any amendments are made.

b) Proposal by Cllrs B Lifsey and D Lindley that December newsletter contains the statement that parish councillors are unpaid and ward councillors are paid and political
A discussion took place and a vote taken.
RESOLVED the following is included in next newsletter:
Please note Finningley Parish Councillors are unpaid

16

REPORT ON MEETINGS/SEMINARS
a) RHA Noise Monitoring & Environmental Sub Committee meeting 19/9/13
Cllr Mrs Lindley attended and advised that the main issue was a tour of the Airport Fire Service building and a visit to the Control Tower. Minutes will be available in due course.

b) Seminar at South Kirkby YLCA/Zurich on Health & Safety, Risk Assessmentissues 25 September – attended by Clerk
The Clerk advised an interesting session with regard to these important topics. It was suggested by Zurich that contact details for the company are given on parish/town councils websites. However, other councils had agreed to discuss the suggestion at the November Clerks’ group meeting as this could be construed as advertising.
RESOLVED to await information as above.

c) Seminar held at High Melton, 1 October, Learning Procedures & Legalities
Chairman and Clerk attended
The Chairman advised of an interesting and worthwhile session which covered various topics.

17

LEGAL TOPIC NOTE 22, DISCIPLINE & GRIEVANCE PROCEDURES – CIRCULATED VIA EMAIL
YLCA urge parish/town councils to adopt the procedure. The Clerk has circulated members with copies of the Legal Topic Note.
RESOLVED that the Procedure be implemented.

18

HIGHWAY ISSUES TO BE REPORTED TO DMBC
HGVs along Wroot road
Cllr Mrs Batunas has collated dates/times of hgv’s travelling along Wroot Road when pupils are going and leaving school. The Clerk has forwarded the information to DMBC but it is reiterated that there is no prohibition in place. However, a 20mph speed limit when children are entering/leaving school has been confirmed and this will involve signs advising drivers that whilst flashing amber warning lights are in use they should travel at the lower speed. It will remain 30mph at all other times. This should highlight the school safety route and assist in reducing all vehicle speeds. Re information on a possible pond construction, Planning Deptadvise investigations will be made to ascertain if a pond is being created without the benefit of planning consent, in which case work will be halted. Further information is awaited.
RESOLVED to advise DMBC that there are other pupil activities occurring at certain times during the school day.

Condition of road surface, Wroot Road (leading to Candy Farm)
RESOLVED to request an inspection by DMBC with a view to implementing repairs.

19

WEBSITE ISSUES
Cllr Lindley will upload the September minutes to the website.

20

TO RECEIVE CORRESPONDENCE
YLCA Courses and seminars
Members to peruse the dates/topics and advise the Clerk if they wish to attend.
RESOLVED Chairman attends Course at York on 15 January, Chairmanship, at a cost of £115.00p, if Blaxton parish council does not contribute.
Temporary Order
Information from DMBC of Temporary Order affecting Finningley Level Crossing during October and November from 9pm to 8am at certain days and times.
RESOLVED to note the information.

21

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 19 NOVEMBER 2013, AT 7PM VILLAGE HALL, FINNINGLEY


The meeting closed at 9.40 pm.

Chairman: ……………………………………………………