Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 20th AUGUST 2013 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), A Elder, Mrs I Batunas, B W Lifsey, D Lindley, Mrs M Lindley
Mrs J Worthington, Clerk

IN ATTENDANCE:

14 residents (mainly re planning application no 13/01520/OUTM)
Ward Member – Cllr R A Jones

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

REPRESENTATIVES FROM LAFARGE WERE PRESENT TO DISCUSS THE LAST PHASE FOR THE QUARRY AND RELEVANT PLANNING SUBMISSION
Messrs D Atkinson, D McCormack and P Clarke were present to give an update on the proposal to submit a planning application to DMBC in the near future, relative to the site. They advised that a leaflet drop to households (not all) in Finningley was made earlier.
Booklets and drawings were distributed to councillors and members of the public, showing the application area/proposed additional extraction areas. The information also highlighted agricultural restoration, nature conservation with grassland and reed beds/open water and nature conservation with grassland/woodland.
The Chairman thanked the visitors for attending and for the information given.

2

TO RECEIVE/ACCEPT APOLOGIES
RESOLVED to accept apologies from Cllr E Tatton-Kelly for reason given.

3

DECLARATIONS OF OTHER INTERESTS
Cllrs R Johnson and Mrs I Batunas each declared an interest in item 9
Cllrs A Elder and B Lifsey each declared an interest in item 10
Cllrs Mrs M Lindley and D Lindley each declared an interest in item 22.

4

REPORT FROM WARD COUNCILLORS/AREA NEIGHBOURHOOD TEAM
Ward Cllr Jones suggested that consideration in the future could be given to extending the current Conservation Area. He was asked if he could advise his thoughts on this issue.

5

POLICING ISSUES
SNA Monthly Report
Report received from 1.7.13 to 1.8.13. Issues relating to Finningley village were highlighted.
2 x thefts of motor vehicles, 2 x nuisance quads/bikes; 1 rowdy and inconsiderate and 1 miscellaneous. A summer ASB programme has been implemented, involving identifying hotspots and putting patrols in place, plus supplying a double-crewed car to afters when the rest of the team as on days. One motorist was advised about speed.

Neighbourhood Watch Meetings
It was pointed out that there was no police/PCSO presence at the meeting held 19 August.
RESOLVED to ask SY Police why an officer cannot be present.

6

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 16 JULY
RESOLVED the minutes be approved as a true record and signed by the Chairman after amending DMBC to read Developer at item 8, Trinity Gate.

7

MATTERS ARISING FROM LAST MEETING
a) Trinity Gate, Footpath provision and boundary hedge.
DMBC advise that, as development is not yet finished and more units will not commence until September, the footway will be implemented later, agreed as part of the planning approval.
Thanks were expressed to Cllr Lifsey for his involvement in this issue.
RESOLVED to respond saying that there should be no need to wait until the development is totally finalised and should be implemented now in the interests of safety.

b) Harvey Arms, repairs to chimney stack
Punch Taverns forwarded copy of letter from JMB Contractor, which suggested three options:
1) to accept ageing as a natural process;
2) induce ageing for a more acceptable result;
3) paint the chimney to match the main body of the building.
RESOLVED to advise the third option is preferable, ie durable paint to match existing.

c) Network Rail
Communication re noise concerns received. Planned works will be effected which will result in complaints being removed. Network Rail also advises it will map out and see what action can be taken re sound/vibration, as a survey is to be carried out.
Cllr Lifsey is liaising with a contact at Network Rail.

d) Litter – Old Bawtry Road, reply from Cllr Mrs Woodcock
Cllr Mrs Woodcock advises that it is hoped the Street Cleansing Team will remove the litter.
Cllr Lifsey advised that Mr S Racjan, DMBC, is also dealing with the issue.

e) Pruning of tree on small green near The Bungalow, Rectory Lane, affecting telephone wires to the property
DMBC has no objection to pruning taking place on this occasion. An estimate for the work received from Need A Hand Ltd in the sum of £75.
RESOLVED to accept the quotation.

f) Smell nuisance
Environment Agency advises that an officer has investigated the issue and appropriate action has been taken with the company concerned.
Cllr Lifsey confirmed that the problem does seem to have been resolved.

8

ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
Cycle Rack A resident expressed thanks for the recent provision of the cycle rack.
Planning application 13/01520/OUTM some residents have already submitted concerns to the Planning Authority. The Chairman advised that the issue would be discussed at item 15.

9

ISSUES RELATING TO JOINT PLAYING FIELD
a) s106 Monies, JPF Venture
Area Manager advised that the sum of £52,475 is earmarked for the JPF venture. Re Manor House Farm development there are currently no monies available in this respect. With regard to drawing down monies a funding agreement would need to be drafted and a ‘funding approvals form’ completed. Area Manager will liaise with Legal and seek clarity on information needed in order for him to start work on the funding agreement.
RESOLVED to await further response.

b) Update from Blaxton Parish Council re Public Spaces Protection Orders
Blaxton PC has advised DMBC Legal that both parish councils have agreed to defer consideration of the introduction of a Dog Control Order pending possible Royal Assent in respect of Public Spaces Protection Orders, in Spring 2014.
RESOLVED to note the information.

c) Contribution requested from Committee re annual donation, upkeep of area
Balance sheet also forwarded.
RESOLVED to authorise payment in the sum of £2,000.00.

10

ISSUES RELATING TO VILLAGE HALL
a) To discuss ACRE Model Document for village hall
The document was circulated to all members prior to the meeting. A lengthy discussion took place on further information from RAY which stated that it is possible just to amend the existing Agreement. Suggested amendments to the current agreement, prepared by Cllr Lindley, and an alternative suggestion, prepared by the Chairman based on information from RAY, were also circulated to members prior to the meeting.

RESOLVED that the amendments proposed by Cllr Lindley be accepted (minor changes to the current arrangements) with the Village Hall Management Committee now being responsible for inside, and the outside enclosed grassed area, and the parish council responsible for the outside, including the parish council’s shed and contents.

Cllr Lifsey accepted in principle the new arrangement on behalf of the Village Hall Committee, and advised this would be put to the VHC at its next meeting and a response given at the next parish council meeting. The Chairman wished his strong objections to the decision to be recorded . These objections are listed in the file on the subject.

Cllr Lindley left the meeting at this point.

b) Quotation from AndyHandy’s for single cuts on enclosed grassed area
The Clerk advised that the contractor is re-locating in the near future and has not submitted a price.
RESOLVED this be discussed at next Village Hall Committee Meeting.

c) Doncaster Community Forum Grant
Cllr Lifsey advised that a grant of £5k had been received by the Committee from the Doncaster Community Forum.

11

ISSUES RELATING TO POND
a) To consider purchase of ‘tap no more blanket weed’ at £15 per tub, total c£337.50
Information gathered by the Chairman. It was pointed out that a representative from AES Europe had met with some members on site when AES felt sceptical about the provision of this product.
RESOLVED to leave in abeyance for the time being.

b) Reply from AES re queries, ie best method to replace crazy paving and to report any issues to AES which may require attention
AES advise various solutions which were discussed in detail.
RESOLVED to take no action at this time.

c) Pro forma setting out current expenditure etc
Chairman produced pro forma which was discussed and noted.

d) To agree if project can be considered complete in order to claim remaining balance from DET Matlock
RESOLVED to agree the project complete and that the sum outstanding now be requested from DET Matlock, ie £681.47.

e) Specification to be prepared for pathway provision to new table/seating
The Chairman circulated details of a product Bodpave 85 paving grids priced at £30 plus vat for 4.5 x 11 metres; table to roadway is 10 metres and a 1 metre wide pathway as agreed,Also level of grass would need raising by 3/4cm.
RESOLVED to request quotations as per above from Need A Hand Ltd and Messrs Graham Haslam for 10 packs x 4 each pack c£180 plus membrane and carrying out the work.

f) Quotations from Need A Hand and Andy’s Maintenance to treat path weeds
None received. Following an approach to DMBC by Cllr Lindley, a job no. ref 41798 has been issued re concerns about spraying of weedkiller around the pond and feedback is awaited.

g) To consider costs for Bowser provision
Cllr Lifsey has tried to source bowser provision without success. It was suggested that a tank be acquired to hold mains water as the situation is becoming serious with regard to the water evaporating. It was then suggested, as there is funding in the budget, to seek the most cost effective means of topping up the pond and to this end a resident would be approached to ascertain if he could assist.
RESOLVED that Cllr Lifsey discusses this issue with the resident concerned.

h) Pond electrics
Cllr Lifsey has met with the electrician, and further advice is awaited.

i) Work carried out by a resident
RESOLVED to send a letter of thanks to Mr P Oliver for the time/money spent voluntarily at the pond.

12

ALLOTMENTS PROVISION - Pending.

13

FINANCIAL MATTERS
A) Approval of BIB payments
1440.66 Zurich Municipal (Annual policy cover) BIB.116
558.80 Anglian Water (Pond 16 Jan-4 July 13) BIB.117
42.30 J Worthington (reimbursement, cartridges) BIB.118
60.00 Need A Hand Ltd (flower beds) BIB.119
30.00 Need A Hand Ltd (fixing piping, V.hall) BIB.120
35.00 J Worthington (reimbursement ICO renewal) BIB.122
360.00 BDO (annual audit y.e. 31.3.13) BIB.123
149.19 NPower (pond 1.5.13 to 31.7.13) BIB.124

B) Signing of cheques
£ 2000.00 Blaxton&Finningley JPF Association (s137) 100784
£ 60.00 Royal British Legion (wreath/donation) 100785

 

C) Ordering of Wreath for Remembrance Sunday, and top-up donation
RESOLVED to order wreath with donation totaling £60.00

D) To note increase in Clerks’ pay wef 1.4.13. of 1%
RESOLVED to note the increase as advised by NALC and update accordingly.

E) Hard copies of 4th Edition – Good Councillors’ Guide
RESOLVED to order four copies of the Guide.

F) Completion of external audit y.e. 31.3.13
BDO has signed off the accounts as a true record and confirm there are no matters which came to its attention which required the issuing of a separate additional issues arising report.
RESOLVED to note the information.

14

AUSTERFIELD FIELD STUDY CENTRE – REQUEST FOR VERBAL/FINANCIAL SUPPORT
Information circulated as parish/town councils are being contacted for verbal and financial support as pupils from neighbouring schools attend the Centre. A business plan has been compiled in order for funding to be obtained to keep the facility open and this has been forwarded.
RESOLVED to give support to the project but not to make a monetary donation.

15

PLANNING ISSUES
a) Applications
13/01520/OUTM erection of 54 residential dwellings, conversion of barn to residential on approx. 1.60ha following demolition of existing industrial buildings (approval being sought for access) land at Old Bawtry Road
RESOLVED to make following comments:-
15 residents attended the Parish Council meeting 20th August 2013 with concerns about the proposed development 13/01520/OUTM on the Trem's site. The proposal makes provision for 151 additional vehicles whether using the proposed access to the site from Frobisher Grange or the alternative possibility of Moize Lane which would create a problem for current residents and road users in the area.
1. The Traffic survey although dated July 2013 is based on data collected in February / March 2012. Since then the (almost adjacent) Trinity Gate development has been completed. Traffic from 45 dwellings on that site and the 7 dwellings on The Hollies site further down Old Bawtry Road are not taken into account.
2. The proposed density / design is not in keeping with the area. Notice should be taken of the existing housing density in adjacent sites.
3. The play area located on the perimeter of the development and adjacent to housing on Frobisher Grange has the potential to cause nuisance to the residents of Frobisher Grange. It should be located in the centre of the development so that control is more easily exercised by the parents of the children who will use the area.
4. The development should be viewed in the context of all other developments which have taken place in the village over the past 12 - 18 months. A significant increase in housing, traffic, the demand on services and the potential loss of local employment site. All these need careful consideration before adding 54 more homes.
5. Is access to the already approved housing development area (1998 UDP) dependant on the current employment area being re-designated for housing development?
6. Will the development as planned extend beyond the current village housing line?
7. It is understood the north of the site is for housing, 50%, and the south 50%, for employment and members feel the latter should remain designated as such
8. The proposed site overlies Sherwood Sandstone Aquifer (information from Yorkshire Water dated 16.8.13). This letter suggests that the development may pose potential pollution risk to ground water - could clarification be given on this point please?

The Parish Council share the concerns of residents, some of whom have already written separately to Planning Dept.

b) Decision Notification
13/00986/FUL Manor Farm, The Green – replace existing flat roof, alterations to existing boundary wall etc– GRANTED.

c) Doncaster’s Green Infrastructure Strategy Questionnaire circulated via email
Members have perused the questionnaire and made various points.
RESOLVED to forward the final document to DMBC.

d) Update re Ash Holt Site, Bank End road – vehicle storage
DMBC advise that Environment Agency state vehicles are all for export and not classed as waste. Site has been inspected with a view to pollution prevention (no issues). The EA Officer will update DMBC if any changes take place and updates forwarded to the parish council.
RESOLVED to note the information.

e) Doncaster LDF –available on website www.doncaster.gov.uk/sitesandpolicies
Representations due no later than 5pm on 23 September 2013.
RESOLVED that members view the website and that comments are collated and considered for a response to DMBC.

f) Planning on-line facility
DMBC advise dates for drop-in sessions at Civic Office.
RESOLVED to note the information.

16

MOTORCYCLE ACTIVITIES, BANK END ROAD C&G SITE
DMBC case officer advises it will give an update on the complaint within 3-4 weeks from 23 July. However, Cllr Lifsey advised that the operators have been instructed by DMBC that, if future activities are to be held, then a planning application must be submitted.
Thanks were expressed to Cllr Lifsey for his work in this regard.

17

UPDATE RE REGISTRATION OF GREENS
The Clerk advised that the form submitted to DMBC had been returned with a few queries which are being addressed.
RESOLVED in the meantime to contact Bassetlaw DC for information as it was previously responsible for areas of the parish.

RESOLVED to suspend Standing Order 1z to allow an additional 15 minutes in order for the remainder of the business to be transacted.

18

REQUEST BY SPIRIT OF CHRISTMAS SUB COMMITTEE TO USE VILLAGE GREEN AROUND THE CHRISTMAS TREE TO HOST THIS EVENT, USE OF THE LIGHTS FOR THE TREE AND TO ERECT BANNERS IN NOVEMBER. THE EVENT DATE IS 2ND DECEMBER COMMENCING AT 6.15PM
RESOLVED to agree the request and thanks expressed for the initiative.

19

REQUEST FROM FVCG FOR DONATION TOWARDS FUND RAISING EVENTS WHEN THE WW2 MOBILE MUSEUM COMES TO THE LOCAL SCHOOL AND THE GROUP IS SETTING ASIDE THE SATURDAY FOR PARISHIONERS. THE COST TO BRING THE FACILITY IS c£300.
RESOLVED to make a contribution in the sum of £200 in principle providing the event proceeds.

20

UPDATE ON HIGHWAY PATROL 22.7.13.
Clerk has forwarded the report to DMBC, feedback on various issues awaited.

21

HIGHWAY ISSUES RAISED SUBSEQUENTLY
Letter from resident requesting tree planting on verges
RESOLVED to forward to DMBC as the Highway Authority and to Blaxton
Parish Council.

22

WEBSITE ISSUES
RESOLVED to forward July minutes to Cllr Lindley for updating website.

23

TO RECEIVE CORRESPONDENCE
Meet the Mayor
Information from DMBC that Mayor Ros Jones will be present at Cantley Community Centre on 22 August to meet residents.

Annual General Meeting – R.A.Y. 12 October at Pannal Memorial Hall
Nominations invited for appointments to Trustee Board

DMBC Public Rights of Way forum
Minutes of meeting held 25 July 2013.

RESOLVED to note the above.

24

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 17 SEPTEMBER 2013, AT 7PM VILLAGE HALL, FINNINGLEY

 

 

The meeting closed at 10.15 pm