Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 16th JULY 2013 AT 7:00 PM

 

PRESENT:

Cllrs R Johnson (Chairman), A Elder, Mrs I Batunas, B W Lifsey, D Lindley, Mrs M Lindley, E Tatton-Kelly
Mrs J Worthington, Clerk

IN ATTENDANCE:

2 residents
2 PCSOs

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

REPRESENTATIVES FROM LAFARGE TO DISCUSS THE LAST PHASE FOR THE QUARRY AND RELEVANT PLANNING SUBMISSION
The representatives will be present at the August meeting.

2

TO RECEIVE/ACCEPT APOLOGIES All present.

3

DECLARATIONS OF OTHER INTERESTS
Cllr Johnson declared an interest in Item 9.
Cllr MrsBatunas declared interests in Item 9.
Cllr Elder declared interests in Items 12 and 18.
Cllr Lifsey declared interest in Item 18.
Cllrs D Lindley &Mrs M Lindley each declared an interest in Item 21.

4

REPORT FROM WARD COUNCILLORS
No ward member present.

5

POLICING ISSUES
The Officers present advised that the joint playing field is being monitored with regard to any drug use. The Chairman advised that volunteers from the JPF Committee pick up evidence and dispose of same and this takes place early in the morning. The Officers advised that, if alerted, a presence can be on site in the early morning.
With the school holidays approaching there will be a team patrolling each day,
The Officers were thanked for their attendance.

The SNT Newsletter for 1 June- 1 July was received and is to be circulated to members.

RESOLVED to bring SNT’s attention to anti-social behaviour caused by young people using the car parking to the Manor House Farm development, to play football.
It was suggested also that the resident who raised the issue should contact 101 when such instances occur and cause a nuisance.

6

TO APPROVE MINUTES OF PARISH COUNCIL MEETING 18 JUNE 2013
RESOLVED the minutes be approved as a true record and signed by the Chairman.

7

MATTERS ARISING FROM LAST MEETING
Trinity Gate: (a) footpath provision (b) trimming of hedge on boundary
(a) Awaiting further information from Engineer. Two residents have written to DMBC requesting this provision. The Clerk has written to Highways Engineer requesting feedback
(b) DMBC advises a visit to site has been made and feedback is awaited from Land Section. The Clerk has written requesting an update.

It was also pointed out that a pedestrian footpath should have been provided from Old Bawtry Road, Bury Farm/between the fence at Blenheim Drive.
RESOLVED to contact DMBC.

Harvey Arms – repairs to chimney stack not in keeping
Further information received as to the current owners.
RESOLVED to contact Punch Taverns.

HGVs through village at school times
DMBC has written to Yorkshire Aggregates. Subsequently further information re vehicles owned by various companies has been forwarded to DMBC. A further response states there could be a routing agreement in place and Planning Dept would need to be contacted in this regard. However, DMBC has been tasked with looking at speeding limits outside schools and FinningleyCoE is one of those which is being investigated in this regard. At the moment the Engineer is at the ideas stage and no decisions can be made until the results of speed and volume surveys have been received. Once the results are to hand and a proposal is formulated the parish council will be contacted again.
RESOLVED to note the information.

Buses not keeping to timetables, due to increased rail traffic
FIRST advise that as from 22 July the route is having some improvements made as the company is aware of the punctuality issues. In addition Service 91A and 391 will be replaced by extra journeys on service 91 or X91.
SYPTE advise the Hatfield line is due to open to freight trains from 8 July so a significant improvement should be seen from then on. Lines will be back to normal from 29th July. SYPTE has contacted FIRST and asked them to monitor the situation and ensure drivers are abiding by the speed limits.
RESOLVED to note the information.

Speeding issues, Old Bawtry Road
The PCSO has passed the concerns on to the team.

Vehicle parked on grassed area at Wroot Road
DMBC advises that patrols have taken place and one car has been seen on the verge – the owner has been spoken to requesting the vehicle is parked on the drive or road side and monitoring will continue. If the situation continues a letter will be sent to the owner.

Network Rail
Cllr Lifsey advised Network Rail is investigating noise monitoring via its Environmental Section.

8

ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
Trinity Gate Resident present advised the developer intimated temporary fencing would be removed and hedge cut back, builder having stated this is the responsibility of homeowners. See Item 7b

‘A’ Board on The Green - Request received from the Finningley Village Community Group to site an ‘A’ Board on The Green and this will be removed when not applicable.
RESOLVED to approve the request.

9

ISSUES RELATING TO JOINT PLAYING FIELD
Dog Control Orders, update from Blaxton Parish Council
Blaxton PC has been advised by DMBC Legal Section of new provisions relating to the control of dogs, to be called Public Spaces Protection Orders and it is envisaged the legislation introducing the Orders will receive Royal Assent in the spring of 2014. The Orders will allow local authorities to create their own prohibitions. There is no limit to how many Orders can be made, the only stipulation being that Orders are reviewed and must be extended every 3 years (if there is sufficient need to extend). It is imagined prohibitions relating to dogs on leads and fouling will be the most popular but the Council will have to ascertain local views.
RESOLVED:
• to wait until Spring 2014 and if the new structure is found to be inadequate then the parish council will make its own Orders.
• to advise Blaxton Parish Council accordingly

S106 monies
A request has been sent to the Area Manager and Ward Cllr A Jones for information to identify the total amount of s106 money available to support the pavilion build and when it is likely this will become available for use. A response from both is awaited.

Drug evidence
The Clerk advised that volunteers should not pick up any needles which may be found as DMBC will do so with specialist equipment. The Chairman advised he would pass this on to the Committee.

10

FINANCIAL MATTERS
A) Signing of cheques
40.00 A Elder (reimbursement hooped tubular barrier Village Hall)
37.00 B Lifsey (reimbursement, frame for council photograph in Village Hall)

B) Approval of BIB payments
£ 185.00 AMacKenzie (Andy’s property maintenance) village hall outside wall
£ 91.40 A Snowden Architect (OS maps for Registering Greens)
£ 299.80 HM Rev & Customs (tax qtr ended 30.6.13)
£ 17.50 Mat & Mouse (email repairs – half cost)
£ 35.00 Need A Hand (weeding, village hall)
£ 60.00 Need A Hand (flower beds)
£ 131.47 DMBC (dog bin emptying, Chapel Lane/Lindley Road)
£ 15.52 DMBC (litter bin emptying Village Pond)
£ 30.00 Need A Hand (weeds, village hall car park)
£ 185.00 A MacKenzie (Andy’s property maintenance) Village Hall grass etc)
£1,440.00 Zurich Municipal (insurance policy renewal)

 

Invoice from Anglian Water
Invoice received in excess of £500 from January this year.
RESOLVED to ascertain if the last reading was estimated and Cllr Lindley will ascertain current reading before payment of the invoice is made.
RESOLVED that Cllrs Lindley and Lifsey source costs for bowser provision.

11

PLANNING ISSUES
a) Bank End Quarry, TLB Properties Ltd – Letter from Rt Hon Caroline Flint MP advising she has written to DMBC Director of Development seeking information on traffic forecasts and limits on materials and enclosed a copy of her letter.

A further letter from the MP states the applicants have been obliged to modify the details of the scheme, which removes a couple of objectionable aspects which caused worry to residents:
• The waste transfer facility will only deal with inert waste. No black bag domestic waste or anything smelly. Limited to processing waste from building sites which helps to provide hardcore to back fill the quarry for restoration
• Opening hours – Doncaster has insisted, in line with previous use of quarries, that work is restricted to Saturday mornings and never on Sundays or bank holidays.
Traffic forecast suggests a lorry in/out every ten minutes on average and residents have to weigh up whether this is acceptable. Unfortunately it is a planning condition that part of the site is restored to given land heights. Residents cannot seek a variation of that requirement, only the land owner may do so. Residents (and the parish council) may wish to register their intention to make representations when this matter is considered by the planning committee.
RESOLVED to note the information.

A letter of thanks has been received from the FVCG regarding the Parish Council’s submission to planning application – 13/00531/TIP

b) Decision Notification - GRANTED
12/02729/FULMC Change of use of vacant land to waste recycling facility, use of existing building as site office and establishment of site infrastructure, Finningley Quarry, Croft Road

c) Nottingham Waste Core Strategy – post hearing consultation
Information can be viewed on www.nottinghamshire.gov.uk/wastehaveyoursay
Consultation period is 24 June to 22 July 2013.
RESOLVED to note the information.

d) Ash Holt Site, Bank End Road, Finningley
DMBC Enforcement Officer advises there are 2 permitted sites G A Motors and BMS Direct Ltd. plus another piece of land which the Environment Agency is currently investing and reviewing with a Polish company.
RESOLVED to request update.

e) Mill Race Farm, Finningley
Letter from a resident expressing concern regarding the Farm which is up for sale and may be used as a full time shooting school. The Clerk has acknowledged same advising no application has yet been submitted.
RESOLVED to note and await submission of any planning application.

f) Planning applications on line facility
Information from DMBC re training workshops Monday 19 August & Monday 16 Sept both from 10am – 11.30 am at the Civic Office.
RESOLVED to circulate information amongst members.

g) Yorkshire Horticultural Site – Freeland - Wroot Road
RESOLVED to contact Environment Agency regarding sickly smell emanating from the above site.

12

ISSUES RELATING TO POND
Specification to be prepared for pathway provision to new table/seating
RESOLVED to defer until next meeting.

Further information from AES re Parish Council’s query
Various queries were put to AES. The company advised that adding Siltex would not cause any damage but it is doubtful it would make any difference to the weed. The algae will reappear as long as it has sunshine and nutrients. Once it starves and sinks the microbes can digest it and then Siltex provides the environment for this to happen. It is confirmed that reeds went into the pond and that is why the cages were provided. Cllr Lindley was thanked for his work on this issue and for taking recent photographs which have been forwarded to AES. It was noted that problems are experienced with a large amount of blanket weed and it was suggested a barrier could be erected around the pump/filter to prevent this from getting too close.
RESOLVED to ask AES for advice on this particular issue.

RESOLVED to contact AES for a recommendation as to the best method to replace the current crazy paving area and to request quotations from Need A Hand Ltd and Andy’s Maintenance to treat the weeds.
Cllr Elder was also thanked for clearing the filter on numerous occasions.

RESOLVED that this high level of maintenance cannot continue and if the response from AES is not what the parish council envisaged within the pond scheme, then AES be asked to visit the site and replace whatever is necessary.

13

TO DISCUSS ALLOTMENTS SITUATION
Update from RHA advises relevant bodies have been contacted to determine the likelihood of allotment activities attracting wildlife/birds etc. This information is being utilised to determine, via a risk based approach, whether the current magnitude of risk is affected either up or down. It is hoped that calculations and deliberations can be advised by the end of August.
RESOLVED to note the information.

14

REPORT ON AIRPORT NOISE & ENVIRONMENTAL SUB COMMITTEE MEETING HELD 20 JUNE
Cllr Mrs Lindley attended the meeting and information to be circulated to members.

15

BOUNDARY REVIEW
a) To report on meeting at Civic Office – 8 July
Cllr Johnson attended and reported on the meeting – copies circulated to members, together with a Briefing submitted by Roger Harvey, DMBC

b) To agree a submission to Boundary Commission of parish council’s views, no later than mid-July re number of ward councillors
RESOLVED to make no submissions at this stage.

16

REPORT ON PC JCC MEETING HELD 9 JULY
Cllr Johnson attended the meeting and a report was circulated to all members.

17

REGISTERING GREENS
Update re Voluntary Registration procedure
The Clerk advised that Form 44 – Application (including maps) for the registration of land as a Town or Village Green was forwarded to DMBC on 3 July. A decision is awaited in due course.

18

VILLAGE HALL ISSUES
a) To review Lease Agreement conditions regarding responsibility for inside/outside of building
The Clerk supplied members with copies of the Agreement and a lengthy discussion took place on who should fund costs to maintain the building. The Agreement states this is the responsibility of the Management Committee, but the Parish Council makes provision in its annual budget should any requests be made for funding.
RESOLVED:
• in principle to amend Clause 3c and formal wording to be agreed at the next meeting.
• to contact RAY for advice to amend the Clause 3c.

b) Insurance cover
It was noted that contents of the Village Hall are included in the current Policy and that the Committee also covers this on its own insurance.
RESOLVED to request Zurich Municipal to remove this cover but to include the shed/contents in the grounds, thus there should be no change to the actual premium cost.

RESOLVED TO SUSPEND STANDING ORDER 1z TO ALLOW TIME FOR THE REMAINDER OF THE ITEMS TO BE DISCUSSED

c) Andy’s Maintenance requires instructions following the last, 5th, grass cut at end June
RESOLVED that a price be requested for single cuts and that, in order to access the area via the locked gate, Mr McKenzie should contact Mrs McNulty to advise when he intends to visit.

19

RETROSPECTIVE REQUEST BY DAVID WILSON HOMES TO SITE LARGE SIGN ON THE GREEN
Request made in retrospect as the company did not realise consent had to be obtained.
RESOLVED not to agree the request and to ask that the sign be removed at the earliest opportunity.

Harvey Arms sign board
RESOLVED to request the Harvey Arms to properly erect or remove its sign board on The Green.

20

HIGHWAY ISSUES
Community Litter Pick, Old Bawtry Road
Mr S Racjan, DMBC, advises he has recently met with FODSA to discuss the possibility of a Community litter pick along both sides of Old Bawtry Road. Volunteers are requested to participate.
RESOLVED to contact ward members to request the bins be emptied on a regular basis or that they be removed altogether.

Recovery Team, DMBC
The Stronger Communities Officer has forwarded information re Doncaster Recovery Week – 16-21 September. Suggestions for projects include: area of open space which needs attention, a community group which would benefit from a few extra pairs of hands for the day
RESOLVED to circulate the information amongst members.

Care2Give
Information that charity fundraisers will be deployed to Doncaster from Monday 15.7.13 to Sunday 28.7.13. No cash or property will be collected – the object being to canvas for supporters who wish to make a regular monthly direct debit donation. DMBC has assured all parish/town councils that this is a legitimate venture.
RESOLVED to note the information.

Tree on small green area near village hall
It was pointed out that the tree requires lopping as its branches are interfering with the overhead cables.
RESOLVED:
• to contact DMBC asking if the parish council can arrange for this to be done, as within the Conservation Area, and if a response is not received within a few days then it will be assumed the work can go ahead.
• in the meantime to request a quotation from Need A Hand Ltd.

21

WEBSITE ISSUES
RESOLVED that the meeting of the June meeting be forwarded to Cllr Lindley for
uploading to the Website.

22

TO RECEIVE CORRESPONDENCE
South West Area Team Update
Schedule received for new Team contacts – circulated to members.

South Yorkshire Branch – AGM
Notification received that the meeting will be held on 20 July at Poppleton Community Centre.
RESOLVED to circulate above information to members.

Zurich Annual Seminar 2013 at The Grove, South Kirkby 25.9.13
The seminar will cover Accident& Claims Review, Contractors and Partnership, Grounds Maintenance and Health & Safety Myths. Cost is £30.
RESOLVED that the Clerk should attend at half the cost, ie £15 and the information be circulated to members who may wish to attend.

YLCA full training course – Friday 26 July at Cedar Court Hotel, Harrogate
The cost of this course is £115 including lunch and refreshments.
RESOLVED to note the information.

23

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 20 AUGUST 2013, AT 7PM IN THE VILLAGE HALL, FINNINGLEY

 

The meeting closed at 10.07 pm.


Chairman: ……………………………………………………