Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 21st MAY 2013 AT 7:50 PM

 

PRESENT:

Cllrs D Lindley, R Johnson, Mrs I Batunas,A Elder,B W Lifsey, Mrs M Lindley,E Tatton-Kelly
Mrs J Worthington, Clerk

IN ATTENDANCE:

5 residents

 

 

 

Representatives of Cogitamus Ltd were present and gave a presentation in connection with Network Rail undertaking the modernisation scheme for Great Northern/Great Eastern joint railway line between Peterborough and Doncaster via Lincoln, line passing through the parish.

It was advised that a public presentation would also take place in the Village Hall on Saturday 15 June.

 

 

1

TO ELECT A CHAIRMAN
Cllr Johnson was proposed as Chairman by Cllr Elder and seconded by Cllr Tatton-Kelly.
No further nominations were received.
RESOLVED that Cllr Johnson takes the Chair.

The outgoing Chairman was thanked for his hard work during the year by Cllr Lifsey and by the incoming Chair and this was endorsed by all present.

2

TO SIGN DECLARATION OF ACCEPTANCE OF OFFICE
The Chairman signed the declaration of Acceptance of Office

3

TO RECEIVE/ACCEPT APOLOGIES
All present.

4

TO ELECT A VICE CHAIRMAN
Cllr Elder offered to be Vice Chairman. Thus Cllr Lifsey proposed and Cllr Batunas seconded his offer.
RESOLVED that Cllr Elder be Vice Chairman.

5

DECLARATIONS OF OTHER INTERESTS AND ANY AMENDMENTS TO CURRENT REGISTERS
Cllr Johnson declared an interest in item 11.
Cllr Mrs Batunas declared interests in items 11 and 15.
Cllr Elder declared interests in items 14 and 17
Cllr Lifsey declared an interest in item 17
Cllr D and Mrs M Lindley each declared an interest in item 27.

No amendments to current registers were declared.

6

REPORT FROM WARD COUNCILLORS/AREA NEIGHBOURHOOD TEAM
None present.

7

POLICING ISSUES
The SNT Bulletin for April 2013 was received – to be circulated to members.
The Area Officer has circulated an email to various village groups suggesting that future Have Your Say Meetings could be held in conjunction with other events.

8

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 16 APRIL 2013
RESOLVED the minutes be approved as a true record and signed by the Chairman.

9

MATTERS ARISING FROM LAST MEETING
Trinity Gate, footpath provision
Request is with Highways Team – ref 29329.
Wroot Road, Yorkshire Aggregate & Green Group Vehicles
Following information sent to the companies, further evidence has been forwarded.
Yorkshire Aggregates advise a contract has been in place over recent weeks and vehicles will have been delivering in the area. As this has now ended there should be no further disruption but any future concerns should be advised to the company.
RESOLVED to contact DMBC suggesting a weight limit could be introduced on the stretch of Wroot Road by the School and asking if it is legitimate for HGVs to use this stretch of road when they should use the A614 (designated HGV route).

Mitchells & Butlers plc re Harvey Arms – repairs to chimney stack
RESOLVED to write again as no response received.

10

ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
A resident mentioned that the ‘pick up/pay’ notices at the tennis court and also at other areas in the village have faded.
RESOLVED to contact the Area Officer.

11

ISSUES RELATING TO JOINT PLAYING FIELD
Dog Control Orders
DMBC Legal advised Blaxton parish council that the criteria is correct but the Order must be necessary and proportionate. In terms of whether to include fouling/pick up requirements is a matter for the parish council. Enforcement can be effected by authorized officer of primary and secondary authorities. Meantime the Officer will double check whether or not the Authority intends to introduce Dog Control Orders which would save parish council funds.

Drug Issues
Concerns raised as evidence of drug activity taking place on the field and also near pond.
RESOLVED to contact SY Police.

12

FINANCIAL MATTERS
A) Signing of cheques
229.00 Cllr Lindley (reimbursement, picnic table) 100776
  3.00 Cllr Lifsey (car park fee, attending meeting with Planners) 100777
12.86 Cllr Elder (reimbursement of materials) 100778

B) Approval of BIB payments
£ 95.00 Need A Hand Ltd (flower beds, maintenance) BIB.98
£ 60.00 J Hutchinson (completion of year end audit) BIB.99
£ 33.78 * Npower (pond) BIB.100

 

C) A/c for year ending 31.3.13 have been signed by the Internal Auditor.
The Clerk advised that the Internal Auditor had signed the accounts as a true record, there being no issues to be notified to the parish council.
* Reimbursement in the sum of £170.48 has been received from Npower.

13

PLANNING ISSUES
a) Applications
13/00815/FUL Erection of 2 storey pitched roof garage/residential ext to side of semi, Byland House, following demolition of existing utility ext (being resubmitted granted 4.2.13 of application 12/02973/FUL)
Comments sent to comply with time scale, as before no objections provided in keeping

b) Proposed development by Mr A Mell – copy of letter sent to the Mayor by Mr Mell was received.
RESOLVED this be circulated to members.

c) Land to r/o Moss Quarry – bullet point list circulated by Cllr Lifsey May 2013
The latest list has been given to all members.
DMBC advise the site of the access is an established access, noted on historical plans. It seems the trigger to the enquiry is the enhancement of the access. The degree of enhancement works carried out is not considered to warrant an application for approval. However, the site will be monitored for any further works which may require permission.

14

ISSUES RELATING TO POND
Report on site meeting 29 April 2013 with AES Europe
The pond aerator was installed and time switch set to run approx. 10-12 and 1530-1800 daily. Siltex also spread into pond. However, repairs have been requested as the aerator has developed an electrical fault. It is advised by AES Europe that this will be replaced on 23 May.
RESOLVED to give contact details of a parish council member to AES Europe in case of any issues arising to prevent the visit.

Update re table/seating
The table/seating has been delivered. Thanks were expressed to Cllr Mrs Lindley for arrangingthe delivery.

Update re Camera provision
Cllr Lindley advised he had spoken with the resident who had no objections to the camera being affixed to his property.
RESOLVED that a package be put together for purchase of the camera, provision of suitable signage, location etc and the issue discussed at the next meeting.

Pathway provision to new table/seating
It was felt that a suitable path should be constructed to assist persons with difficulties walking over the uneven grassed area.
RESOLVED that a specification be prepared for discussion at the next meeting.

It was also noted that the crazy paving around the pond is not in good order and will need to be replaced in the not too distant future.

15

TO DISCUSS ALLOTMENTS SITUATION
Report on meeting with Planners – 9 May 2013
Cllrs Lindley, Johnson and Lifsey attended the meeting and notes were circulated to all members. The following issues were discussed:

Cllr Lifsey suggested a crop agreement with Peel Holdings and that a meeting with them should take place.
RESOLVED Cllr Lifsey pursues with his contact at Peel Holdings.

The Planning Officer quoted from a number of reports which the parish council had not previously had access to and offered to forward same to the Clerk. Cllr Lifsey also reported that the Officer had agreed to forward information re the 11 acre site.
RESOLVED, as these had not yet been received to contact Officer concerned.

To resolve whether or not to proceed with Ecological Survey
RESOLVED that a final decision be made after talks have taken place with a representative of Peel Holdings.

16

REGISTERING GREENS
Information from Open Spaces Society clarifying information given to members who attended Seminar at Harrogate, who understood the Evidential Registration option (20 years usage) was to be removed as a result of the Growth & Infrastructure Act 2013.
OSS advise it only affects this in relation to land earmarked for development.
Evidential and Voluntary Registration was discussed, the former requires proof of evidence that a substantial number of inhabitants in the locality have indulged ‘as of right’ lawful sports or pastimes for a period of at least 20 years.
RESOLVEDto pursue Voluntary Registration of the land concerned, ie Moize Lane, in view of new powers under the Act which allow an owner of land to voluntarily dedicate same as a village green by applying to have it included in the register of Village Greens.

17

VILLAGE HALL ISSUES
Provision of cycle hoop Cllr Elder has sourced costing for piping.
RESOLVED in principle to approve expenditure for piping in the sum of £40 and that Need A Hand and Andys Maintenance be asked to quote for fixing piping.

18

APPOINTMENTS TO:
a) Joint Playing Fields Committee
RESOLVED:Cllrs Johnson and Mrs Batunas
b) Village Hall Committee
RESOLVED:Cllrs Elder and Lifsey

19

APPOINTMENTS TO OUTSIDE BODIES
a) PC JCC (1) - RESOLVED Cllr Johnson
Also to agree substitute as per letter from PC JCC - RESOLVED Cllr Tatton-Kelly
b) Airport Noise & Environmental Committee (1)
RESOLVEDCllr Mrs Lindley
Also to agree substitute – RESOLVED Cllr Lifsey
c) YLCA South Yorkshire Branch with voting powers (1)
RESOLVEDto take no action
d) DMBC Rights of Way meeting
RESOLVEDthat Cllr Lindley will continue to represent the parish council

20

PARISH COUNCIL APPOINTMENTS
a) To agree 2 council auditors
RESOLVEDCllrs Johnson and Lindley
b) To agree members who will undertake Highways/Footpaths patrol
RESOLVEDCllrs R Johnson, D Lindley, Mrs M Lindley, Mrs I Batunas, and B Lifsey
c) Newsletter Editorial Team
RESOLVED Cllrs Johnson, B Lifsey and D Lindley agree the newsletters and a draft is circulated to other members prior to printing.

21

PARISH COUNCIL SURGERIES
It was felt that, as the surgeries have been poorly attended, with no residents being present on many occasions, that these should cease.
RESOLVED to have no further surgeries after the one scheduled for June – to be carried out by Cllrs B Lifsey and Mrs I Batunas.

22

TO DISCUSS POINTS RAISED RE HIGHWAY ISSUES BY CLLR LIFSEY
Various highway suggestions put forward and discussed.
RESOLVED to approach DMBC with suggestion as per Item 2.

23

SY POLICE & CRIME COMMISSIONER
YLCA give information outlined by Police & Crime Commissioner on how Working with local councils can be taken forward. The Clerk advised that a meeting of YLCA South Yorkshire Branch will take place on 19 June when this issue will be discussed.
RESOLVED to note the information.

24

NOTES OF PC JCC MEETING
Notes prepared by Cllr Johnson circulated with the Agenda. A communication has been received from the Chair of the PC JCC asking for comments on the issue of roadside memorials and tributes – DMBC does not have a policy in this regard.

RESOLVED to suspend Standing Order 1z to allow time for the remainder of business to be concluded.

RESOLVED answers be as follows:
1. Would you prefer that DMBC had a policy on roadside memorials and tributes
for guidance of public and parish/town councils
Yes
2. If DMBC had a policy on roadside memorials and tribute what should this contain
(ie permissions, conditions, removal etc)
There should be conditions and a time set for when floral tributes should be removed, ie after a specific period of time or whether memorials should be permitted
3. Other comments?
South Yorkshire Police should have a significant say in the above

25

HIGHWAY ISSUES
Speeding in village
Letter from a resident of Lindley Road expressing concerns as have other parishioners.
RESOLVED to acknowledge advising this has been brought to the attention of the authorities in the past and a request made for 20mph limit, but was not agreed by DMBC. Also to assure the resident the issue will be discussed fully at the next meeting by which time she may have received a response from DMBC and SY Police.

Raised during last patrol
Traffic beacon , Bank End Road – DMBC advise supply cable is missing to this item and needs digging up to replace. Operations staff will carry out the work.
Ducklings at pond – DMBC advise that blocking the gully grates with mesh increases the chances of them blocking up and causing flooding.
Spraying around trees, fence lines etc – DMBC advise a scheduled spray takes place twice per year around trees, fence lines but there are insufficient resources to have staff strimming around other obstacles.
Inspection covers – DMBC advises concerns passed to Utility companies and DMBC will carry out random checks.
Litter, Wroot Road – Area Officer has carried out the work and pothole reported to relevant department. Hedgerows were cut back earlier in the year.
Road surface issues- Engineer advises Finningley not due to detailed inspection until October where all estate footpaths are walked and inspected. Where footpaths only have scabbing and just unsightly no work will be carried out as there would be no danger to pedestrians.
Vehicles parking on verges – Area Officer has reported to Highways Engineer.

26

SEMINAR ORGANISED BY YLCA FOR NEW MEMBERS AND OTHER MEMBERS – PLANNING, CHAIRMANSHIP ETC
RESOLVED to note the information.

27

WEBSITE ISSUES
RESOLVED to forward the April minutes to Cllr Lindley for uploading.

28

CORRESPONDENCE
RESOLVED the correspondence passed to members in the usual way.
Letters from 2 residents regarding the nuisance caused by Peacocks were received and will be discussed at the next meeting.

29

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 18 JUNE 2013, AT 7PM IN THE VILLAGE HALL, FINNINGLEY

The meeting closed at10.15pm.

Chairman: ……………………………………………………