Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 16th APRIL 2013 AT 7:00 PM

 

PRESENT:

Cllrs D Lindley (Chairman), R Johnson, Mrs I Batunas, A Elder, Mrs M Lindley
Mrs J Worthington, Clerk

IN ATTENDANCE:

2 residents

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO RECEIVE/ACCEPT APOLOGIES
RESOLVED to accept apologies from Cllrs B W Lifsey and E Tatton-Kelly for reasons given.

2

DECLARATIONS OF OTHER INTERESTS
Cllr Johnson declared an interest in item 10
Cllr Elder declared interests in items 14 and 19b
Cllr Mrs Batunas declared interests in items 10 and 18
Cllr D and Mrs M Lindley each declared an interest in item 22.

3

REPORT FROM WARD COUNCILLORS AND/OR AREA OFFICER
None present.

4

POLICING ISSUES
Information from SY Police urging caravan owners to secure their homes when taking holidays.

5

TO APPROVE MINUTES OF ANNUAL PARISH MEETING HELD 19 MARCH
The minutes were approved as a correct record and signed by the Chairman.

6

MATTERS ARISING FROM ABOVE MEETING
Allotments – a further meeting is scheduled with Planning Dept on 9 May to discuss possible alternative sites.

7

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 19 MARCH
The minutes were approved as a correct record and signed by the Chairman.

8

MATTERS ARISING FROM LAST MEETING
Response from Orion Homes re making good grass at Old Bawtry Road
No response to further email. It was pointed out that the other side of the green area is also being churned up.
RESOLVED to send further communication.

Missing warning sign, Wroot Road, suggestion it be relocated in original place
DMBC advises the sign would be quickly obscured by dense vegetation. In addition DMBC has to be mindful of the number of signs located in case they become ineffective. Also as some responsibility must be placed on drivers, it is not intended to provide the replacement sign.

Trinity Gate, footpath provision
Planning Dept reiterate there was no requirement on the above for a pavement to be provided.
Suggested Highways Section might consider the request.
RESOLVED to contact Highways Section asking for footpath provision.

Wroot Road, Yorkshire Aggregate Vehicles
The Clerk has contacted the Armthorpe office with the request not to use this stretch and has received acknowledgement. It was pointed out that the problems continue particularly early mornings and around tea-time.
RESOLVED to contact Y.A. again and also The Green Group.

9

ISSUES RAISED UNDER PUBLIC PARTICIPATION
A resident suggested that provision could be made to secure bicycles outside the Village hall for users. Cllr Elder advised this would first be discussed at the next meeting of the Village Hall Committee.

10

ISSUES RELATING TO JOINT PLAYING FIELD
Dog Control Orders
Blaxton Parish Council requests that Finningley Parish Council considers whether or not the Order should be made again in view of the doubts expressed by DMBC as previously reported.
Blaxton Parish Council clerk will process the matter.
RESOLVED that the Order should be made again and Blaxton PC to be advised accordingly.

Working with Charities, update from JPF Committee - Pending.

11

FINANCIAL MATTERS
A) Signing of cheques
  16.00 NALC (Subscription Local Council Review) 100772
371.00 YLCA (Annual subscription) 100773
  49.50 Cllr R Johnson (trav exps to Seminar at Harrogate) 100774
  20.94 Cllr A Elder (reimbursement,cost of cigarette butt holder) 100775

B) Approval of BIB payments
£230.00 YLCA (2x seminar Village Green/Common Land) BIB.90
£  12.00 Communicorp (Subscription Clerks/Councils direct) BIB.91
£  45.00 Open Spaces Society (Annual subscription) BIB.92
£  32.50 Mat & Mouse (half towards power supply unit,computer) BIB.93
£299.88 HMRC (tax/insurance to 31.3.13) BIB.94
£131.47 DMBC (dog bin emptying, Chapel Lane) BIB.95
£  15.52 DMBC (litter bin emptying, pond) BIB.96

 

Quarterly Audit
The Clerk presented the quarterly audit for signature by council auditors.

Quotation for maintenance
The Clerk reported that Need A Hand Ltd has submitted his usual quotation which has not increased over the last 3 years. Flower Beds £60 per visit; trim top/side of holly hedge, annual visit £85; strim grass adjacent car park £35 per visit; attention to weeds in village hall car park £30 per visit.
RESOLVED to accept the quotation.

12

TO RECEIVE ACCOUNTS FOR YEAR ENDING 31.3.13
The Clerk presented the accounts for signature by the Chairman.
RESOLVED: to accept the accounts and copy to be circulated to members, and that
Mr J Hutchinson continues as the Internal Auditor.

13

PLANNING ISSUES
Applications
13/00667/FUL erection of single storey pitched roof ext to side of detached dwelling, 1 Gatesbridge Park
RESOLVED to raise no objections but to comment materials should be in keeping.

Decision Notices
12/00393/MIN Yorkshire Horticultural Supplies, Bank End Road, change of use of part of corrugated steel building and erection of conveyor in connection with 24 hour operation of compost oversize processing plant – GRANTED

Street naming and numbering
DMBC seek views for street naming, new development adj Holly House, Old Bawtry Road.
Suggestions by developer: Priory Grove, Priory Court, Priory Gardens.
RESOLVED to put forward own suggestion of ‘Church Grove’

Repairs to chimney stack, Harvey Arms public house
It was pointed out that the brick repairs are not in keeping and do not appear to be aesthetically pleasing
RESOLVED to contact the brewery – Mitchell & Butler – expressing disappointment.

14

WORK BEING UNDERTAKEN LAND R/O MOSS QUARRY, WROOT ROAD PLOUGHING, THINNING OF BOUNDARY HEDGE, UPROOTING OF SMALL TREES
Following the request for information as to where the local wildlife site is situated, DMBC advise website address for further information – this was circulated to all members via the Clerk. The area of land of concern is not designated a local wildlife site. Re nesting bird query, birds are protected by law but only when actually nesting, ie from March to August. It is not a criminal offence to clear material birds might use to nest between these dates if no birds are nesting at the time. Any disturbance can be reported to the Wildlife Liaison Officer at the local police station. Cllr Lifsey has submitted update to residents of progress to date.
Cllr Lifsey was thanked for his hard work on this issue.
Planning Dept advises that consent would be required to erect buildings such as stables and to create a new access. To date no application has been received for this site.
RESOLVED the situation be monitored.

15

MEETING WITH C&G PROPRIETOR (JCB etc training, Bank End Road)
Information re proposal and site layout received. Proposals are for temporary new portacabin type offices and a stoned area to the entrance to avoid mess onto the road. Also proposal is to plant hedgerow as a screen. Information re portacabins also submitted and circulated to members. In view of information submitted there is no requirement for a meeting with C&G.

16

TO DISCUSS GETTING GREENS REGISTERED BOOKLET, RE LAND, MOIZE LANE
Following the last parish council meeting YLCA advised a Seminar had been arranged, run by the Open Spaces Society on 6 April at Harrogate. Cllrs Lindley and Johnson attended and reported on issues discussed. Although the seminar was helpful and interesting, it did not really answer the particular query pertaining to the parish.
Cllr Johnson has obtained information regarding 3 village greens registered in the parish but these are listed as 0.1 hectares and the areas should be larger. Further information can be obtained from DMBC at a cost of £7.
RESOLVED that £7 be expended to meet the cost of obtaining further information and appointment to be made with the appropriate officer at DMBC.

17

ISSUES RELATING TO POND
Update re electrical cabinet
DMBC advises a feeder pillar specification does not insist on low wattage anti-condensation heaters but are installed if the project engineer has carried out a risk assessment and considers the ambient weather conditions around the pillar to warrant same. The heater is fitted with frost thermostat to maintain minimum temperature in pillar and hence reduce moisture. The Chairman advised condensation is not present in the unit at the current time.
RESOLVED to leave until the visit by AES Europe and to enquire when the visit will take place as originally stated it would be in April.

Following vandalism to consider whether to install CCTV
Members given information at last meeting and a general discussion took place.
RESOLVED that the Chairman contacts a nearby resident to ask if a camera could be erected on his garage and Cllr Elder will contact installer for costing.

Seating provision
Cllr Mrs Lindley had obtained details from a Doncaster based company in the sum of £179 for a heavy duty unit plus £15-£20 for assembly.
Concrete base for pond picnic table – Quotations for cost have been sent to Need A Hand Ltd and HandyAndy. The former declined to submit a price. The price from the latter is £270.
RESOLVED that Cllr Mrs Lindley formalizes the order and that the quotation from HandyAndy be approved with the request that contact is made with the parish council re siting. Regarding bolting down, Cllr Elder to speak with HandyAndy.

18

TO DISCUSS ALLOTMENTS SITUATION
Second meeting with Planners to discuss any alternative sites
The meeting has been arranged for Thursday 9 May at 2.30pm. Cllrs Lindley, Johnson and Lifsey will attend.

Ecological Survey, decision on whether or not to proceed
RESOLVED not to make a decision until after the above meeting has taken place.

19

VILLAGE HALL ISSUES
a) Provision of Cigarette Butt container
Cllr Elder was thanked for purchasing/fixing the item.

b) To receive quotations to apply membrane – rear wall of the building
Two quotations requested from Need A Hand Ltd and HandyAndy. Need A Hand Ltd declined to submit a price due to the building being Listed and as such an historic building requires different treatment to modern houses/buildings. Treatment with modern materials may lead to problems in the future and information re a website was given: www.spab.org.uk. The Clerk advised members of information obtained from the website.
HandyAndy submitted a price of £185.
RESOLVED to accept the quotation from HandyAndy.

20

HIGHWAY ISSUES
Station Road – proposed design submitted by Highways.
RESOLVED to agree in principle with the proviso that it may be felt some signage should be in a location other than suggested. Blaxton Parish Council to be advised also.
Cllr Lifsey has submitted highway comments to the Chairman and it was agreed these be distributed to members with the next Agenda for discussion when he is present.

Highways & Footpaths Patrol – carried out 9 April and all information submitted to Area Officer. Regarding repainting double yellow lines on Rectory Lane, DMBC advises that there is still a substantial amount of thermoplastic present on the existing yellow markings so it is not practical to lay more on top. Old markings have become visible due to erosion of the carriageway surface. Rectory Lane is to be considered for future carriageway maintenance treatment.

HGVs speeding through village
RESOLVED to contact the company concerned following a complaint from an unknown resident that the driver was speeding and was rude when she gesticulated to him to slow down.

21

YLCA NOMINATION PAPER 2013, SOUTH YORKSHIRE BRANCH
Nominations required for Chairman of Branch, Vice Chairman and Joint Executive Committee.
RESOLVED to nominate Cllr Derek Liddell (Silkstone PC), Cllr Duncan Wright (Wadworth PC) and Cllr Mike Summers (Bawtry TC) respectively.

22

WEBSITE ISSUES
RESOLVED to forward the March minutes to the Chairman for uploading.

23

CORRESPONDENCE
South Yorks Police & Crime Commissioner: Working with Local Councils
YLCA has forwarded ideas from the Police & Crime Commissioner on how local councils, the Commissioner and the police could further take forward this agenda. An offer is made that the Police will match pound for pound any new funding provided by a local council, to fund a dedicated local PCSO. Examples of initiatives developed by local councils which have reduced crime and anti-social behaviour are welcome.
RESOLVED to circulate the information for discussion at next meeting.

24

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 21 MAY 2013, AT 7PM IN THE VILLAGE HALL, FINNINGLEY WHICH WILL BE THE ANNUAL PARISH COUNCIL MEETING.

 

The meeting closed at 9.27 pm.

 

Chairman: ……………………………………………………