Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 19th MARCH 2013 AT 7.22 PM

 

PRESENT:

Cllrs D Lindley (Chairman), R Johnson, Mrs I Batunas, A Elder, B W Lifsey, Mrs M Lindley
Mrs J Worthington, Clerk

IN ATTENDANCE:

None present

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO RECEIVE/ACCEPT APOLOGIES
RESOLVED to accept apologies received from Cllr E Tatton-Kelly.

2

DECLARATIONS OF OTHER INTERESTS
Cllr Johnson declared an interest in item 8. Cllr Mrs Batunas declared an interest in item 8.
Cllr Elder declared an interest in item 18. Cllr Lifsey declared an interest in item 18.
Cllrs D and Mrs M Lindley each declared interests in item 22.

3

REPORT FROM WARD COUNCILLORS/AREA OFFICER
Not present.

4

POLICING ISSUES
Victims of Burglaries
Information to prevent becoming a victim of burglary to be circulated to members.

5

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 19 FEBRUARY
RESOLVED the minutes be approved as a correct record and signed by the Chairman.

6

MATTERS ARISING FROM LAST MEETING
Response from Headteacher, re parking issue at Elm Drive
Advice is that there is no policy about which entrance children/parents use and children from all year groups use both Silver Birch Grove and Elm Drive. The only time stakeholders were asked to use one specific entrance was during heavy rain when Elm Drive side was flooded. On speaking to a former head, the School confirmed that children have always used both areas.
The offer is made by the Headteacher that parents can be contacted asking them to be considerate of neighbours but road use regulation is the role of other agencies.
RESOLVED to forward copy of response to the resident who raised the issue.

Response from DMBC re lighting provision
Request forwarded to Senior Lighting Designer Engineer who will make the decision. During the current financial climate it is not known whether the provision will go ahead and may well be of low priority.

Response from Orion Homes re making good grass at Old Bawtry Road
Communication acknowledged and further contact will be made.
RESOLVED to write again as no further feedback received.

Response from DMBC re houses with block paving footway, Lindley Road
DMBC advise the standard block paved surface is in good order. Routine Maintenance Technician will observe to see if there is anything untoward.

Response from Network Rail re frequency of freight trains
Network Rail advised that the situation has been brought about by the landslip at a nearby colliery and it is hoped the matter will be resolved by June. Residents also had letters from the company towards the end of 2012 advising of increased freight traffic for a time.

Response from DMBC following request for weight limit, Bank End Road to junction with A614 Bawtry Road
Request being considered by Highways Section.

Missing warning sign, Wroot Road
DMBC advises it is considering a suitable location to erect another sign as it should not become obscured and hidden by vegetation.
RESOLVED to suggest a sign is erected in the same place as previously.

7

ISSUES RAISED UNDER PUBLIC PARTICIPATION
No residents/members of the public present.

8

ISSUES RELATING TO JOINT PLAYING FIELD
Dog Control Orders
The Clerk has obtained information from the Govt website which states Dog Control Orders replaced Dog Byelaws in April 2006 and can be made by any parish council.
Blaxton parish council has been communicating with DMBC Legal Section and expects to receive a response by 21 March.
RESOLVED to await further information from Blaxton Parish Council.

Working with Charities, update from JPF Committee
Cllr Johnson has obtained an update from the Charity Commission Website.
RESOLVED to await further details from the Joint Playing Field Committee.

9

FINANCIAL MATTERS
Approval of BIB payments
£ 53.50 Mat & Mouse (reconfigure computer etc) BIB.86
£ 27.00 J Worthington (printer cartridges) BIB.88
£ 523.85 J Worthington (March salary, qtrly allowance/qtrly stamps) BIB.89

 

Reimbursement of payment from Npower relating to pond
The Clerk advised that Npower will reimburse the council in the sum of £170.48. However, where there is a meter a standing charge must apply, ie on this occasion £47.94p which cannot be reimbursed.

10

INTERNAL CONTROL/RISK ASSESSMENT, ANNUAL REVIEW 2013/14
The Clerk circulated the document to members prior to the meeting.
RESOLVED to approve the document after adding information re the health and safety policy for the pond, ie warning notice erected at the nearby notice board.

11

TO RE-AFFIRM APPOINTMENT OF INTERNAL AUDITOR
RESOLVED to re-affirm the appointment of Mr J Hutchinson.

12

PLANNING ISSUES
Applications
13/00441/WCC Erection of 1 dwelling on approx. 0.07a of land (without compliance with Condition 9, application granted 12/022338/FUL on 16.11.12 window colour to be white) Land adjacent to 37 Blenheim Drive
13/00449/FUL Erection of 2 storey pitched roof ext to rear, following demolition of existing ground floor ext 30 Wroot Road
13/00536/FUL Erection of 1 dwelling with attached double garage on approx. 0.1 ha of land, r/o 38 Blenheim Drive, Finningley
RESOLVED to raise no objections to the above applications.

13/00500/TCON remove sycamore x 4 and reduce sycamore x 1 by 30%, trees within Conservation Area, Chanlee, Old Bawtry Road, Finningley
RESOLVED to suggest that pruning, rather than removal, may be beneficial to the rooks in the area.

13

WORK BEING UNDERTAKEN LAND R/O MOSS QUARRY, WROOT ROAD PLOUGHING, THINNING OF BOUNDARY HEDGE, UPROOTING OF SMALL TREES
Cllr Lifsey has contacted various officers at DMBC and other agencies with regard to this issue, also meetings have taken place with residents. Further information re wildlife on the site, obtained by Cllr Lifsey, has been forwarded to DMBC via the Clerk. He is also awaiting further advice from CPRE. Cllr Lifsey was thanked for his work in this regard.

A response has been received from the Planning Officer advising there is no evidence that the site is being ‘developed’ in relation to the definitions held out in s.55 of the T&CPA 1990 (as amended). Further the Tree & Hedgerow Officer advises there has been no breach of the Hedgerow Regulations and the owner has been advised again that any future proposal for the site should retain the Wroot Road frontage hedgerow.
The site is not designated as an SSSI but is close to a local Wildlife Site.
RESOLVED to ask for the exact location of the local Wildlife Site and advising that workmen were on site recently, ie during the bird nesting season.

14

MEETING WITH C&G PROPRIETOR (JCB etc training, Bank End Road)
Verbal update given by the Chairman and Cllr Lifsey. It was pointed out that the training centre needs development and a planning application will be submitted for portacabins etc.
RESOLVED to ask C&G if consideration can be given to reinstating the hedgerow as a screen from the gate to the entrance with Moss Quarry within the planning application, and to request drawing and photograph which were promised.

15

TO DISCUSS GETTING GREENS REGISTERED BOOKLET, RE LAND, MOIZE LANE
Cllr Lifsey advised he will speak with a resident for further information.
RESOLVED:
• to await feedback from the forthcoming DMBC Footpaths meeting which the Chairman is to attend, when he will raise the issue.
• to contact YLCA to ask if a seminar could be arranged locally on the subject of registering greens.

16

ISSUES RELATING TO POND
Update re electrical cabinet - Awaiting information from DMBC.
RESOLVED to write again.
Aerator provision - AES Europe advise the Aerator will be brought to site in April.
Following vandalism to consider whether to install CCTV
DMBC Legal Section has forwarded information on the legal situation covering human rights and data protection. The Clerk circulated all members with a copy of the email which shows a link to:
www.ico.gov.uk/for_organisations/data_protection/topic_guides/~/media/documents/library/Data_Protection/Detailed_specialist_guides/ICO_CCTVFINAL_2301.ashx
RESOLVED to discuss at next meeting when members have perused the website.

Seating provision
One brochure received and others have been requested.
RESOLVED to accept Cllr Elder’s kind offer to pursue the matter with the contractor who made the Shed at the village hall site.

17

TO DISCUSS ALLOTMENTS SITUATION
Receipt of further quotation, Ecological Survey
Two quotations now received.
RESOLVED, prior to taking any decision, to await feedback from a second meeting with Planning Officers and to request this be arranged as soon as possible. Cllrs Lindley, Johnson and Lifsey to attend.

FVCG
The Group has kindly forwarded a cheque in the sum of £50 towards the cost of an Appeal.
RESOLVED to thank the Group for its generous donation.

Land off Bawtry Road
Cllr Johnson has been in touch with DMBC re another site, land to r/o the primary school, DMBC advised this was a former sand quarry and is a SSI site thus not suitable for allotments.
Further clarification from DMBC states area is not SSI but a Local Wildlife Site and, as such, would not be considered appropriate for allotments in any event.

18

VILLAGE HALL ISSUES
Provision of Cigarette Butt container
The committee suggested a post mounted facility, and members felt that it could be affixed to one of the fencing posts.
RESOLVED that Cllr Elder sources a container not exceeding a maximum cost of £50.

Attention to rear wall of village hall
RESOLVED to request quotation from Andy’s Maintenance and Need A Hand Ltd to paint waterproof membrane so rain does not penetrate into the bricks.

19

DRAFT AREA PLAN – DMBC OFFICER WILL ATTEND THE APRIL MEETING
The Clerk has forwarded the Area Plan to all members. Any issues will be raised with DMBC Officer when she attends the April meeting.

20

CLERK’S MEETING WITH KATE RIPLEY, SOUTH AREA WELL BEING OFFICER
Information circulated to members.
RESOLVED to upload the information onto the parish council website.

21

TO REPORT ANY HIGHWAY ISSUES TO DMBC
Trinity Gate
Following concerns from residents regarding footpath provision it was suggested they too should contact DMBC.
RESOLVED the parish council asks for a rethink on DMBC’s earlier decision.

Wroot Road
It was pointed out that Yorkshire Aggregates lorries are again using Wroot Road.
RESOLVED to contact YA at Armthorpe office.

RESOLVED to contact DMBC re litter along Wroot Road, from railway crossing, requesting that hedgerows be cut back, and potholes require attention.

22

WEBSITE ISSUES
RESOLVED to forward the February minutes to the Chairman for uploading.

23

CORRESPONDENCE
RESOLVED this be circulated in the usual way.

24

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 16 APRIL 2013, AT 7PM IN THE VILLAGE HALL, FINNINGLEY

 

 

The meeting closed at 10 pm.