Minutes of Council Meetings
   


MINUTES OF A MEETING OF FINNINGLEY PARISH COUNCIL HELD IN THE VILLAGE HALL, FINNINGLEY,
ON TUESDAY, 19th FEBRUARY 2013 AT 7:00 PM

 

PRESENT:

Cllrs D Lindley (Chairman), R Johnson, Mrs I Batunas, B W Lifsey, Mrs M Lindley, ETatton-Kelly
Mrs J Worthington, Clerk

IN ATTENDANCE:

1 resident

 

 

 

Prior to commencement of business a period of up to 15 minutes was allowed for Public Participation.

 

 

1

TO RECEIVE/ACCEPT APOLOGIES
RESOLVED to accept apologies received from Cllr A Elder.

2

DECLARATIONS OF OTHER INTERESTS
Cllr Johnson declared an interest in item 8.
Cllr MrsBatunas declared an interest in item 8.
Cllr Lifsey declared an interest in item 11.
Cllr E Tatton-Kelly declared an interest in item 14.
Cllrs D and Mrs M Lindley each declared interests in item 22.

3

REPORT FROM WARD COUNCILLORS/AREA OFFICER
Cllr Mrs Schofield forwarded her apologies as she was unable to attend the meeting.

Area Officer together with two unpaid workers have cleansed the path adjacent to Cemetery and edged off grass verges on Rectory Lane.

4

POLICING ISSUES
Letter received from a resident re parking issues at Elm Drive, due to the school having re-written the original intention by deciding it will now have one age group leaving the main entrance and the other age group via Elm Drive.
RESOLVED to forward the concerns to the Head Teacher with a request that he responds to the parish council. If the problem is not resolvable then further measures will need to be requested via DMBC.

The Chairman advised that vandalism regarding the new notices at the pond, and to the Christmas tree lights, has been reported to the Police who will endeavor to increase patrol frequency.

5

TO APPROVE MINUTES OF PARISH COUNCIL MEETING HELD 15 JANUARY
RESOLVED the minutes be approved as a correct record and signed by the Chairman.

6

MATTERS ARISING FROM LAST MEETING
Christmas tree
Visit made by Green Mile Trees and it is considered tree looks satisfactory. The top is sparse but should improve this growing season. Advice is to feed again in the spring.
RESOLVED to respond advising the advice will be taken and contact will be made in the future if the need arises.

Parking at Lindley Court when football matches take place
Cllr Johnson advised the issue is still not resolved and is with the JPF Committee.
The Clerk stated she is waiting information from DMBC as to whether or not Lindley Court has been formally adopted.

Further information re land r/o Blenheim Drive
DMBC advise the transfer to them is now complete.
RESOLVED to pursue the request made some time ago for two lighting columns along the tarmac path.

Response from Planning Dept re 11 and 36 acre field
Officer has passed to Investigation Team and will report back in due course.

Response from Open Spaces Society, small grassed area of land - Moize Lane
Latest booklet Getting Greens Registered has been requested. The Society advises there is a need to show that local people have used the land for recreation without being stopped or asking permission, for at least 20 years. Members to peruse the booklet and issue to be discussed at the next meeting.
RESOLVED to pay for this publication, in the sum of £10.

Response from SYPTE re bus shelter Wroot Road/Elm Drive
No response received to date.

Response from Cllr Ransome – recycling items deposited in Refuse vehicle
The Deputy Mayor advises that, during the Christmas/New Year holiday period, measures were put in place to accommodate the increase in materials which did include acquiring a small number of refuse collection vehicles to assist with collection of recyclable materials presented. However DMBC staff later hand sorted the materials.

Response from DMBC re litter, viewing area, Old Bawtry Road
The Area Officer advises he has been in touch with FODSA re this matter. The bins are being used and there is less litter in the area. The unpaid workers can also be utilised to clear accumulations in the hedge bottoms. Cllr Mrs Woodcock is also pursuing the matter.
Members, although grateful the bins have been sited, felt the design is not practical as litter can blow out into the adjacent area.
RESOLVED to discuss further at next Highways and Footpaths patrol with the Area Officer.

Request for street name plate, Laurel Close
Cyden Homes advise a quotation has been accepted from DMBC and have asked if the name plate can be provided as soon as possible – time 4-6 weeks from accepting the quotation.

7

ISSUES RAISED BY RESIDENTS UNDER PUBLIC PARTICIPATION
No issues raised which required any action.

8

ISSUES RELATING TO JOINT PLAYING FIELD
Dog Control Orders
Legal Section update is that officers have no recollection of a Dog Control Order which, it is assumed, leads to the conclusion there was no consultation with the primary authority and the Order was not properly passed. In terms of going forward, the suggestion is that evidence can be collated but, at the moment, DMBC only has the power to deal with dog fouling on designated land. Alternatively the Dog Control Order process could be restarted but this could take some months. Whilst some discussion has taken place at DMBC re Dog Control Orders, there are no plans to introduce them as yet.
RESOLVED
• to ascertain information from DEFRA website re Dog Fouling and Dogs on Lead as to whether the parish councils could make such Orders.
• to contact Blaxton parish for its views as above

Working with Charities, update from JPF Committee - Pending.

Section 106 monies from Chapel Lane development – update from Area Manager
Area Manager states any balance (£15k agreed towards the Pond) from the commuted sum (Manor Farm development) will go to the JPF pot towards the pavilion.
Cllr Mrs Woodcock has information emailed from the Section 106 ProgrammesOfficer that the balance held for s106 from land at Chapel Lane can be used as a contribution towards the JPF’s project.
RESOLVED to advise the Area Manager of the contents of this email.

Blaxton and Finningley Joint Playing Field Association
It was pointed out that following a joint meeting of both Finningley and Blaxton parish councils in 8 July 2010, it was agreed by the JPFA to amend the Constitution. The amendments were confirmed at a meeting of the JPFA on 23 Sept 2010 and signed by the then Chairman and Secretary. However, following the joint meeting of the parish councils and its meeting on 23 September the JPFA did not officially write to the two parish councils with the confirmed Amendments. Thus the matter was not discussed/agreed by Finningley and Blaxton parish councils. Representatives on the JPFA now asked if the matter can be concluded. Copies of the agreed Amendments were circulated by the clerk to all members.
RESOLVED that the parish council agrees the Amendments and two documents were duly signed by the Chairman.

9

FINANCIAL MATTERS
A) Signing of cheques
10.00 Open Spaces Society (2nd edition Getting Greens Registered) 100769

B) Approval of BIB payments
£ 299.88 HMRC (tax/insurance to December 2012) BIB.84
£ 164.33 Anglian Water (pond) BIB.85

10

ISSUES RELATING TO POND
Update re electrical cabinet
AES advise the electrician could fit a duplicate set of ventilation grills but due to extreme variations of temperature and internal humidity this may not completely alleviate the problem. The cabinet may have to be fitted with a tubular heater and thermostat.
RESOLVED to contact DMBC to ask how it deals with similar situations.

Aerator provision
RESOLVED to ask AES when the aerator is to be installed.

Following vandalism (see elsewhere in minutes) to consider whether to install CCTV
It was pointed out there is some debris in the pond and this will require clearing out.
RESOLVED to ascertain information from DMBC on this issue, e.g. how any information would be used and the legal implications.

S106 monies for remedial work to pond
Area Manager advised £15k would come from Manor Farm development to support pond work, balance to JPF project. However, no trigger points have yet been reached.

11

VILLAGE HALL ISSUES
Quotation from Andy’s Maintenance re brickwork repairs to building
Price received in the sum of £120.
RESOLVED to accept the quotation.

AGM and ordinary meeting of the Committee
Cllr Lifsey advised that a copy of the Treasurer’s report will be circulated to members of the parish council. The Committee has no objection to the provision of a cigarette butt container.
RESOLVED to discuss at next meeting when Cllr Elder is present.

12

PLANNING ISSUES
a) Applications
13/00130/FUL erection of detached pitched roof summer house to rear, following demolition of existing greenhouse and shed, 58 Wroot Road
RESOLVED to raise no objections.
b) Decision Notices
12/03043/WCC, Armstrong House, First Avenue Auckley - GRANTED
13/00083/TPO The Old Rectory – Exempt works
13/00135/TPO Wild Orchard Rectory Lane – Exempt works
c) Review of Notts County Council Statement of Community Involvement
Comments required by 1 March. Information can be found on www.nottinghamshire.gov.uk/thecouncil/democracy/planning/local-development-framework/sci/

13

REPORT ON MEETING WITH PLANNERS 8.2.13 TO DISCUSS PLANNING ISSUES, INCLUDING PROPOSALS FOR DEVELOPMENT BY MELL HOMES
The Chairman and Vice Chairman attended the meeting at which two Planning Officers were present. Planning is reluctant to create a precedent as other developers would seek to do likewise, and DMBC has sought an Opinion to this effect. However, this would not preclude an Application being submitted although it would be unlikely to be recommended for approval.
It was not thought that a Neighbourhood Plan would accelerate the proposals by Mell Homes.The Planners agreed to look into reasons why the council owned land at Bawtry Road cannot be utilised for allotments (previously DMBC stated this area was contaminated).

14

TO DISCUSS INFORMATION DISTRIBUTED TO MEMBERS BY MR MELL AT A PREVIOUS MEETING
It was felt, as in the past the parish council has supported an Application, that there is nothing further to debate.

15

ALLOTMENTS – ALSO DISCUSSED WITH PLANNERS
Information received from Architect that an Ecological Survey might be helpful when submitting the Appeal, suggested format for which, was circulated with the Agenda, and a quotation has been received.
Response received from RHA re distance applicable from site is up to a distance of 13 km but each item is reviewed on an individual basis. Subsequent to the meeting an Officer had given the name of a company which would undertake an Ecological Survey in order to pursue any Appeal.
RESOLVED:
• to request a further quotation for an Ecological Survey from Messrs Thomson Ecology.
• to contact FVCG pointing out that an Appeal would be costly plus a requirement to engage the services of a professional and would the group be prepared to make a contribution towards these costs.

16

WORK BEING UNDERTAKEN LAND R/O MOSS QUARRY, WROOT ROAD PLOUGHING, THINNING OF BOUNDARY HEDGE, UPROOTING OF SMALL TREES
Cllr Lifsey has contacted officials at DMBC as no planning application or other notification has been received. E-mails have been sent to Planning Officers, wardmembers, and Caroline Flint MP regarding the work being carried out and DMBC Planning advise the investigation team is pursuing the matter.

Cllr Lifsey advised that he is meeting with the Managing Director of C&G Training and will report back to the parish council.
He has a copy of Doncaster Council’s LDF Mineral Sites Proposals, (revised July 2012) and reported on the large number of wildlife and trees on the site (71 different species) and all this information having been submitted to DMBC. DMBC Principal Planning Officer advises that the Planning Investigation Team is looking into the matter. Also Ms Chan has spoken with the person undertaking work on the site and advised he must contact Planning prior to carrying out any works. Some will require planning consent but some will not, depending on what is proposed which, at this stage, is unspecific. Ploughing of the land does not require consent, thinning of the boundary hedge has taken place and photographs taken of some uprooted small trees. This will be reported to Hedgerows Section. Information which Cllr Lifsey provided relating to the site dating back to 1995 will be scanned and retained on file. Ms Chan will forward a letter to the person responsible reiterating the importance of contacting planning prior to Works for advice given the proximity of the SSI.

Cllr Lifsey was thanked for the work he had undertaken in this regard.

RESOLVED to contact Ms Chan asking that there should be a feasibility study undertaken before any further work is carried out on the site, on the basis of the wildlife as described above.

17

TO DISCUSS ISSUES RE GENERAL POWER OF COMPETENCE
(LOCALISM ACT)

RESOLVED that as the criteria are met the parish council adopts the General Power of Competence.

18

TO DISCUSS ARTICLES FOR NEXT NEWSLETTER
The Chairman read from his draft.
RESOLVED to add certain items and copies of draft will be forwarded to members.

19

REQUEST FROM FVCG TO PLANT TREE ON ‘ALLOTMENT’ SITE TO SCREEN
RESOLVED as the Allotment issue is pending that the Group be advised the request will be considered when the Appeal result if known.

20

REPORT ON PC JCC MEETING 22.1.13
Cllr Johnson attended and his notes were circulated to members. The Community Right to Bid was highlighted at the meeting.

RESOLVED TO SUSPEND STANDING ORDER 1Z TO ALLOW TIME FOR THE REMAINDER OF THE BUSINESS TO BE CONDUCTED.

21

TO DISCUSS HIGHWAY ISSUES
Parish Council’s green area, Old Bawtry Road
RESOLVED to contact the developer for written confirmation, as the site foreman verbally advised the grassed area will be fully reinstated after completion of building works.

Lindley Road
RESOLVED to contact DMBC regarding the narrow, and slippery when wet, block pavement outside Nos 3 – 3b.

Gatesbridge Park
RESOLVED to contact Network Rail regarding the increased volume of trains passing through the line creating noise and vibration.

Section of Wroot Road from Bank End Road to junction with A614 Bawtry Road
RESOLVED to ask DMBC if a weight limit could be introduced in the interests of safety, by way of deterring the size of lorries using this stretch.

22

WEBSITE ISSUES
RESOLVED to forward the January minutes to the Chairman for uploading.

23

CORRESPONDENCE
Information from DMBC re snow clearance and gritting – from DMBC
YLCA E-bulletins – from YLCA
South Yorkshire Branch Meeting – 23.2.13 at Ashton cum Aughton
An opportunity to attend and meet the new Police Commissioner for South Yorkshire.
NALC information from Minister dated 7 February that DPI Dispensation is not needed to set Precept.
RESOLVED to circulate to members in the usual way.

Peacocks
Suggestion from a resident that the birds be offered to Yorkshire Wildlife Park as they make a mess on driveway and on the vehicle.
RESOLVED to advise that following responses from previous newsletter 33 were in favour of retaining the birds and none against.

24

TO CONFIRM DATE OF NEXT MEETING:
TUESDAY 19 MARCH 2013 FOLLOWING ON FROM THE ANNUAL PARISH MEETING AT 7PM IN THE VILLAGE HALL, FINNINGLEY

 


The meeting closed at 10.17 pm.

 

 

Chairman: …………………………………..